Council Housing - Team Management Safety Audit (2021 - 22)

Is the manager aware of the location of Corporate H&S Arrangements and Guidance documents?

Is it evident that staff are aware of the employee assistance program (EAP)?

Is the departments organisation chart available and up to date?

Is a business continuity plan in place?

Is there evidence of departmental and or team meetings where health and safety matters are discussed?

Do all workers have access to Employee Safety Handbook? Is evidence available?

Has the manager undertaken the British Safety Council Level 2 Certificate in supervising staff safely in the last 5 years?

Is there evidence to demonstrate Induction Training has been completed (this may include both corporate/standard induction and localised)?

Is there evidence that staff have completed mandatory Computer Based Training (CBT):

Have the additional training needs of the team been identified (e.g. training matrix, risk assessment etc)?

Do Risk Assessments on light review cover the hazards associated with the work activities typically faced by the team and those affected by their undertakings?

Have risk assessments been subject to a regular review and/or review following a related accident or changes to activities or the workplace in consultation with staff?

Is there evidence that the results of the risk assessments have been communicated and are accessible to all employees?

Are there up-to-date Safe Systems of Work, procedures or protocols for tasks which require one (i.e. tasks that rely on staff following a set procedure to ensure safe completion)?

Have all members of the team completed an individual COVID-19 risk assessment to allow the manager to consider the risks to workers who are particularly vulnerable?

Has a COVID-19 team risk assessment covering the work activities of the team been carried out and kept under review?

Has the manager undertaken a managers self-audit in the last 12 months?

Have localised H&S issues arising from the managers self-audit been addressed and where relevant is it evidenced?

Can the manager explain the process or reporting all accidents, incidents, fires and violence and abuse using the Councils Electronic Reporting System (CLASSI)

Are managers broadly aware of the reporting requirements under RIDDOR, particularly reporting timescales?

Are the findings from an investigation communicated to employees where appropriate?

Where applicable are risk assessments and safe systems of work reviewed following an accident/incident?

Have all staff working at home completed a home working assessment and measures implemented for regular contact to ensure they are healthy and safe?

Have DSE self assessment questionnaires been completed by users?

Has lone working and violence at work been risk assessed in accordance with the Councils Lone Working Policy Arrangements?

Does the lone worker risk assessment consider the use of the Councils lone worker device (micro-guard)?

Can the manager explain how they access the micro-guard portal to update and verify user details and escalation contacts for staff issued with a lone worker device?

For staff issued with a lone worker device are regular non-usage checks carried out?

Does the lone working/violence at work risk assessment consider Conflict Management Training and has it been carried out where required?

Is the manager aware of the Cautionary Contacts Database and its intended use?

Do the teams have clear written procedures and safe systems in place to ensure the safety of their lone working staff?

Are risk assessments available for work equipment?

Are relevant policies/guidance on machinery use (eg HAV) available?

Have staff been trained on equipment and records available?

Are records of maintenance available for equipment?

Is there a schedule of works showing inspections at least annually?

Do staff perform daily or pre-use checks of equipment?

Is work equipment regularly inspected and maintained inline with guidance and instructions?

Is there a record or receipt of PPE provided or made available for workers to use?

Are manual handling risk assessments available?

Has appropriate manual handling training taken place?

Are mechanical aids/equipment i.e wheelbarrow/trolley available to ensure handling of heavy objects is kept to a minimum?

Has asbestos awareness training taken place

Are staff aware of how they are to receive appropriate asbestos information (either from LBE Asbestos Register or own survey) confirming asbestos is not present in the area being disturbed?

Are staff aware of the councils Asbestos Policy and its broad requirements?

Is an inventory of hazardous agents kept?

Are Safety Data Sheets (SDS) available for hazardous chemicals used or stored?

Are COSHH assessments available and up to date?

Have actions identified in COSHH assessments been carried out?

Are staff using hazardous agents aware of the COSHH assessments and following requirements from them?

Have safe working procedures been developed and documented from COSHH assessments?

Has suitable PPE been selected using COSHH risk assessments?

Has a suitable risk assessment been completed for work at height activities?

Are safe systems of work in place for work at height?

Are Ladders or access equipment regularly inspected for defects?

Are records kept of ladder and access equipment inspections?

Where required has a suitable workplace transport risk assessment been produced?

Where applicable does the workplace transport risk assessment include a site plan showing, directions of travel, parking, traffic control measures etc.?

Do vehicles have a current MOT certificate?

Are vehicles regularly serviced by a competent person as required by the manufacturer?

Are daily vehicle checks carried out and Recorded?

Are procedures in place for reporting and recording vehicle defects?

Are periodic driver licence checks completed and records maintained?

Have any vehicle related accidents involving staff members been reported in the last twelve months?

Is there evidence of smoking in vehicles?