Title Page
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Site Conducted
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Conducted on
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Prepared by
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Location
Location and Surroundings
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Is the facility located in a safe and low crime area?
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Risk Level
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Recommendation:
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Are there any potential security risks in the immediate vicinity? (e.g. protests, demonstrations, high crime neighborhoods)
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Risk Level
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Does the country have a low crime rate?
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Risk Level
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Access Control
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Does the facility have controlled access points with security personnel at entrances and exits?
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Risk Level
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Recommendation:
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Are there security barriers (gates, barricades, vehicle inspection areas) to prevent unauthorized vehicle access?
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Risk Level
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Security Personnel
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Does the facility employ trained security personnel who are visible throughout the premises?
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Risk Level
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Recommendation:
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Are there sufficient security staff to maintain 24/7 coverage?
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Risk Level
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Recommendation:
How easy or difficult will it be for the security team to cover the venue adequately considering the following:
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Number of entrances/exits into the meeting places
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Size of the property
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Spread of rooms across multiple buildings
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Risk Level
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Recommendation:
CCTV Surveillance
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Are there security cameras strategically placed to monitor common areas, entrances, parking lots, other sensitive locations?
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Risk Level
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Is the CCTV system regularly maintained and actively monitored?
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Risk Level
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Emergency Response Plan
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Does the facility have a comprehensive emergency response plan that includes procedures for evacuations, medical emergencies, and security incidents?
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Risk Level
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Is there a designated security team responsible for executing the emergency plan?
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Risk Level
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Security Screening
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Are attendees and their belongings subject to security screening upon entry to the facility, especially during high-profile events?
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Risk Level
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Is there an X-Ray machine or metal detector for screening bags and personal items?
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Risk Level
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Access Credentials
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Are access cards or badges issued to authorized personnel only, and are they required for entry to restricted areas?
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Risk Level
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Are attendees provided with identification badges and lanyards?
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Risk Level
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Cybersecurity
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Does the facility have robust cybersecurity measures in place to protect against data breaches, hacking, and unauthorized access to sensitive information?
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Risk Level
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Recommendation:
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Is secure and encrypted Wi-Fi available, and are guests educated about safe internet practices?
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Risk Level
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Recommendation:
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Is the facility willing to give a separate, private network to our group?
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Risk Level
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Recommendation:
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Is the network robust enough to handle the number of guests attending assuming at least one device connection per person?
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Risk Level
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Fire Safety
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Are fire alarms, smoke detectors, and sprinkler systems in place and regularly tested?
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Risk Level
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Is there a fire evacuation plan in case of emergency?
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Risk Level
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Secure Meeting Spaces
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Do conference rooms have secure access controls and the ability to be locked down if necessary?
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Risk Level
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Recommendation:
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Are there private meeting spaces for VIPs to discuss sensitive matters?
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Risk Level
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VIP Escort Services
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Does the facility offer VIP escort services from security personnel for high-profile attendees when they move within and outside the facility premises?
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Risk Level
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Privacy Protections
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Are there measures in place to protect the privacy of HVAs, such as ensuring that guest lists are not disclosed to unauthorized individuals?
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Risk Level
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Is there a procedure in place for handling media requests and paparazzi?
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Risk Level
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Communication and Coordination
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Is there a dedicated security command center for coordinating security efforts during the conference? Or will the facility provide one for the contracted security team to utilize?
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Risk Level
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Are security personnel equipped with two-way radios or communication devices?
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Risk Level
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Local Law Enforcement Liaison
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Has the facility established a liaison with local law enforcement agencies for additional support and coordination in case of emergencies?
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Risk Levek
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Recommendation:
Guest Education
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Does the facility provide guests with security guidelines and information on how to report suspicious activity?
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Risk Level
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Vendor and Service Provider Vetting
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Are all vendors and service providers thoroughly vetted and required to meet security standards?
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Risk Level
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Incident Response Plan
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Does the facility have a documented incident response plan that outlines steps to be taken in the event of a security breach or threat?
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Risk Level
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Transportation
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Is the arrival airport(s) within a reasonable driving distance of the venue? (No more than 1.5 hours)
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Risk Level
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Are large busses and vans available for contracting, and are they suitable?
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Risk Level
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