Supplier General Information

  • Audit Date

  • Auditor Name(s)

Supplier General Information

  • Supplier Company Name

  • Location
  • Exterior Photo

Supplier Contacts

  • Primary (Supplier Management Representative)

  • Phone

  • Email

  • Secondary

  • Phone

  • Email

Core Competencies

Core Competencies

  • Manufacturing or assembly process done at site

  • Process Type
  • Process Type

  • Size, form, specification, capability

  • Available capacity

  • Equipment photo

Continuous Improvement

  • Lean Manufacturing Methodology Practiced

  • # of Kaizen Events Completed in the Past Year

  • # of Corrective Actions Completed in the Past Year

  • # Customer Rejections in the Past Year

  • Current External Quality Yield % (# Successful Parts Shipped / Total Parts Shipped)

Facilities General Information

Facilities & General Information

  • Square Footage

  • Exterior building and grounds well maintained?

  • What type of facilities / companies surround customer site?

  • Largest Customer

  • Largest Customer % of Sales

  • Early payment discount program? (10 day payment & 2% minimum)

  • Early Payment Discount %

  • Discount contact name

Rated Categories

  • Rating System:
    0-No System or Unknown
    1-Deficiencies in Current System
    2-Satisfactory System in Place
    3-Robust System in Place
    Note: Tap on any section statement to add supporting data.

Management Responsibility (All Suppliers)

  • 1. Quality objectives and responsibility are clearly stated, widely communicated, measured, and understood throughout the company.

  • 2. Regularly scheduled management reviews occur to verify the effectiveness of the quality system. Corrective action / continuous improvement plans result from this review.<br>

  • 3. Management has invested in appropriate resources to drive and maintain: corrective actions, continuous improvement, training, and gauging.

  • 4. The company is certified by a recognized agency to recognized standards in an applicable environment.

  • 5. Metrics and systems are in place to drive and maintain quality improvements.

  • 6. Metrics are in place to measure delivery performance. A process is in place to communicate to the customer, in advance, when the possibility of missing a delivery exists.

Purchasing (All Suppliers)

  • 1. A formal supplier rating or evaluation program is used when making sourcing decisions.

  • 2. All purchased material requirements are adequatly specified and enforced.

  • 3. Conforming material certification is required and verified for all strategic materials used in production.

  • 4. Supplied material is labeled, controlled, and adequate traceability exists.

  • 5. Adequate controls are in place to insure that supplied material conforms to specifications.

  • 6. Supplier terms and conditions are understood, and supplier general requirements have been acknowledged in writing.

Production Control & Product Preservation (All Suppliers)

  • 1. Work in progress (WIP) is adequately identified as to its status, legibly labeled, and stored in an appropriate way.

  • 2. The packaging of WIP and completed product is adequate to safeguard from material handling and environmental damage.

  • 3. There are procedures for packaging, storage, marking, and shipping.

  • 4. Product identification is adequate to clearly identify product in the event of defective material reaching customer facilities.

  • 5. Incoming materials are inspected according to written procedures and verified prior to release to production or to the customer.

  • 6. On time delivery is measured. Rate performance in this category per the following sale: 0 - 0-60%, 1 - 61-75%, 2 - 76-95%, 3 - 96-100%.

Control of Nonconforming Product / Corrective Action (All Suppliers)

  • 1. Copies of purchase contracts, drawings, and specifications are available at receiving inspection.

  • 2. Provisions are made to prevent unauthorized use of material suspected or confirmed as nonconforming until disposition by qualified, designated persons.

  • 3. Steps for dealing with nonconforming materials are set out in documented procedures.

  • 4. Operators are expected to initiate line stoppage when defective material is identified.

  • 5. Adequate steps are taken to prevent recurrence of nonconformities.

  • 6. A formal system exists to handle customer complaints and field nonconformities.

  • 7. When corrective measures are implemented, the effect is verified and monitored to ensure that the desired goals are being met.

  • 8. Warranty repair service is performed when the escape of nonconforming material is found.

  • Make to Print Supplier, labor or service?

Quality System / Quality Tools

  • 1. The Quality system is clearly documented in a Quality Manual. Customer copies are available.

  • 2. The Quality system defines control plans for processes, equipment, fixtures, resources & skills, etc. Key characteristics are clearly defined and effectively communicated throughout the business.

  • 3. Employees are adequately trained and actively involved in APQP, corrective actions, continuous improvement teams, and records are readily available.

  • 4. Quality records are controlled and adequate to verify conformance to specifications.

Inspection & Test - Process Control

  • 1. Calibrated, variable gauging demonstrating an appropriate gauge R&R and precision to tolerance are used to control the process and verify product conformance throughout the process.

  • 2. In-process and final product is adequately identified and uniquely traceable to inspection records.

  • 3. There is a quality planning process that includes a review of standards and specifications and revisions of control plans.

  • 4. Quality measurement and control equipment, including tools and fixtures that are used for inspection, are sufficient to assure conformance to requirements.

  • 5. Employee owned tools and gauges used for production acceptance are included in the formal calibration program.

Document Control & Contract Review

  • 1. Customer requests for quote are reviewed to identify the major risks in the manufacturing process and the ability to meet the drawing or specification requirements. Feedback to the customer relating to assumptions and exceptions are made at the time of quoting.

  • 2. Customer orders (contract, drawings, specifications, etc.) are subjected to review by someone in the organization prior to commencing work.

  • 3. The document control system ensures that the most current customer specifications are available to, and used by, manufacturing personnel.

  • 4. Shop travelers, operation sheets, and/or inspection instructions are used during the manufacturing process.

  • 5. Records are kept of in-process and/or final inspection results for a suitable period of time.

Closing Remarks

  • Comments / Sugestions

  • Supporting Documents (images)

  • Sketch

  • Auditor signature

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.