Crude Terminal Audit

• Audit No.

• Company Name

• Facility Name

• Conducted on

  Date
• Location
  Address

Staff on Site

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Audit Team

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Office Administration

• Can the office staff clearly describe the reports they need to send to shippers and are they able to verbally walk through the process?

  3

  2

  1

  N/A

• Are the reports consistently sent out on a daily/weekly/monthly basis as required?

  3

  2

  1

  N/A

• Is there an accurate and up to date contact list of all customers and railway operations contacts?

  3

  2

  1

  N/A

• Are shipping documents and inspection sheets filed accordingly?

  3

  2

  1

  N/A

• Are truck driver/contractor files up to date with safety tickets and can they walk through orientation requirements of the site? -Mandatory Requirement

  3

  2

  1

  N/A

• Is there a document filing plan and is it being followed? Is there an off-site document retention policy in place and if so, can they describe the process, confirm the location and confirm what the retention duration period is?

  3

  2

  1

  N/A

• How are confidential documents being handled? If they are being discarded, is there a shredder on site or is the information simply thrown in the garbage?

  3

  2

  1

  N/A

• Do the staff have a process that they can refer to for handling confidential information electronically to ensure that information does not get released to the wrong customer/shipper? If information is disclosed in error, what is the process for addressing the issue?

  3

  2

  1

  N/A

• Outline companies access to staff on call, e-mail, desk phone, mobile number, etc. Daily coverage working hours; 24/7.

  3

  2

  1

  N/A

• Occupational Health & Safety Act compliance for all site staff (admin & operating)? -Mandatory Requirement

  3

  2

  1

  N/A

• Hazardous Waste Operations and Emergency Response (HAZWOPER) Trained -Mandatory Requirement

  3

  2

  1

  N/A

• Code of Federal Regulations, Title 49 (49 CFR) Certified (US Only) & certification displayed?

  3

  2

  1

  N/A

• Federal Railway Administration & Department of Transportation (FRA & DOT) Compliance? -Mandatory Requirement

  3

  2

  1

  N/A

Managers/Lead Hands

• Do they understand and can they describe to you the roles of each employee?

  3

  2

  1

  N/A

• Can managers and leads describe the major components of the facility and how it should operate?

  3

  2

  1

  N/A

• Do they have up to date training certificates? -Mandatory Requirement

  3

  2

  1

  N/A

• Is the authority, knowledge, experience and organization of the management team satisfactory?

  3

  2

  1

  N/A

• Do managers and leads know who to contact in the event of an emergency? (spill, incident, etc.) -Mandatory Requirement

  3

  2

  1

  N/A