CTRM 5S audit check sheet FY2021

• Conducted on

  Date

• Lead Auditor

• Micro zone area

• Micro zone leader

1) 5S Display Board

• Minimum content required 1. 5S organization chart 2. Macro & Micro zoning + fire escape route 3. Master schedule 4. Standards - implement at the area 5. Success story - Improvement 6. Internal audit result Sub criteria 1: Compliance herein refers to the following matters: 1. Inclusion of authorized signatories 2. Updating of documents 3. Presence of required documents Note: to include person in charge

  Select 0) >4 non compliance 1) Average of 3 non compliance 2) Average of 2 non compliance 3) 1 non compliance 4) 0 non compliance 5) 0 non compliance

  • 0) >4 non compliance
  • 1) Average of 3 non compliance
  • 2) Average of 2 non compliance
  • 3) 1 non compliance
  • 4) 0 non compliance
  • 5) 0 non compliance

• Sub criteria 2: 1. If 5S zone leader cannot sufficiently clarify 5S board details, the maximum score for this criteria shall be 4 points.

  Select 2) 5S zone clarify fairly well 5S details 3) 5S zone clarify very well 5S details 4) Team member clarify 5S details 5) Team member clarify 5S details to auditors well and Evidence of 5S board being used for staff briefing, refresher training or 5S improvement review

  • 2) 5S zone clarify fairly well 5S details
  • 3) 5S zone clarify very well 5S details
  • 4) Team member clarify 5S details
  • 5) Team member clarify 5S details to auditors well and Evidence of 5S board being used for staff briefing, refresher training or 5S improvement review

• Sub critieria 3: 1. Self audit conducted by area in monthly basis with involvement by heads that clarify to get 5 points.

  Select 0) No self audit conducted 4) self audit conducted by monthly basis 5) Self audit conducted by monthly basis conducted with department head

  • 0) No self audit conducted
  • 4) self audit conducted by monthly basis
  • 5) Self audit conducted by monthly basis conducted with department head

2) 1S Sorting activity

• Is 1S (Sort) being practiced and maintained Sub criteria 1: Non-compliances include : 1. Unneeded items including leftover foods 2. Foreign Object Debris (FOD)

  Select 0) No or very little sorting activities 1) 3 non-compliances per macro zone whereby unneeded or misplaced items are found. 2) 2 non-compliances per macro zone whereby unneeded or misplaced items are found. 3) 1 non-compliance per macro zone whereby unneeded or misplaced item is found. 4) No unneeded or misplaced items found except those at red tag area(s). 5) No unneeded or misplaced items found except those at red tag area(s).

  • 0) No or very little sorting activities
  • 1) 3 non-compliances per macro zone whereby unneeded or misplaced items are found.
  • 2) 2 non-compliances per macro zone whereby unneeded or misplaced items are found.
  • 3) 1 non-compliance per macro zone whereby unneeded or misplaced item is found.
  • 4) No unneeded or misplaced items found except those at red tag area(s).
  • 5) No unneeded or misplaced items found except those at red tag area(s).

• Sub criteria 2: Options available: 1. Centralized or multiple tag by zones 2. Red tag flow chart is to be approved by 5S Chairman (COO)

  Select 0) No red tag area available 2) Red tag area(s) is(are) available. 3) Red tag area(s) is(are)available and all red tag items are tagged. 4) Red tag area(s) is(are)available, all red tag items are tagged, and monitoring list is updated. 5) Red tag area(s) is(are)available, all red tag items are tagged, and monitoring list is updated AND 5S red tag flow chart & PIC is available.

  • 0) No red tag area available
  • 2) Red tag area(s) is(are) available.
  • 3) Red tag area(s) is(are)available and all red tag items are tagged.
  • 4) Red tag area(s) is(are)available, all red tag items are tagged, and monitoring list is updated.
  • 5) Red tag area(s) is(are)available, all red tag items are tagged, and monitoring list is updated AND 5S red tag flow chart & PIC is available.

3) 2S Set to order activity

• Is 2S (Set to order) being practiced and maintained Areas to be assessed, if applicable ( non-exhaustive): 1. Label 2. Footprint 3. Signage 4. Tooling storage 5. Material Inventory storage 6. Filing system 7. Consumables storage 8. Stationery storage 9. Common stationery 10. Staff movement 11. Meeting room availability 12. Personnel stationery 13. Machines ownership available / PIC 14. First-in-First-out implementation 15. Min-Max implementation 16. Chemical storage or cabinet (e.g. chemical list, PIC and safety data sheet 17. Chemical bottle (e.g. label and serviceable tag) 18. First aid kit (e.g. quantity, label and PIC) 19. Fire fighting system (e.g. fire extinguisher / hose reel and PIC) 20. Racks well maintained; tools and materials properly stacked and spaced; and adequate lighting at work areas 21. Dangerous machine parts adequately guarded (follow as machine manual) 22. No obstruction on fire escape route and fire fighting system (e.g. fire extinguisher/hose reel/hydrant) 23. Elevators, hoists, conveyors, etc. properly used with appropriate signals and directional warning signs 24. Adequate of PPE equipment provided, maintained, stored and used 25. Emergency safety showers and eye wash stations in good working condition 26. PMA/PMT/PMD (registered equipment) updated, valid and displayed8

  Select 0) A lot of non compliances 1) 4 non compliances 2) 3 non compliances 3) 2 non compliances 4) 1 non compliance 5) No or negligible non compliance

  • 0) A lot of non compliances
  • 1) 4 non compliances
  • 2) 3 non compliances
  • 3) 2 non compliances
  • 4) 1 non compliance
  • 5) No or negligible non compliance

4) 3S Shine activity

• Is 3S (Shine) being practiced and maintained Sub criteria 1: Areas to be assessed (non-exhaustive): 1. Wire and hose dressing 2. Presence of dust, dirt, grime, oil and other contamination 3. Restoration of torn and faded labels or any visual materials 4. General restoration on equipment or working areas 5. Rodents and smell free working area.

  Select 0) Not being practiced and maintained at all 1) ≥ 4 non compliances 2) 3 non compliances 3) 2 non compliances 4) 1 non compliance 5) Most of the item are clean and duly restored

  • 0) Not being practiced and maintained at all
  • 1) ≥ 4 non compliances
  • 2) 3 non compliances
  • 3) 2 non compliances
  • 4) 1 non compliance
  • 5) Most of the item are clean and duly restored

• Improvement activity

  Select 1) has been planned 2) has been implemented 3) has been implemented 4) has been implemented with effective result 5) has been implemented with effective result

  • 1) has been planned
  • 2) has been implemented
  • 3) has been implemented
  • 4) has been implemented with effective result
  • 5) has been implemented with effective result

• Routine cleaning and disinfecting activity with appropriate tools.

  Select 5) Routine cleaning and disinfecting activity (start and/or end of working hour). Availability of cleaning and disinfecting tools & restoration activities.

  • 5) Routine cleaning and disinfecting activity (start and/or end of working hour). Availability of cleaning and disinfecting tools & restoration activities.

5) Building maintenance

• Is 5S (sustain) being practiced and maintained Sub criteria 1: 1. Condition of floor, wall & ceiling - Floor maintenance - Wall maintenance - Ceiling maintenance Note: No unneeded item (1S). Maintenance activities are available in master schedule. 2. Sub criteria 2: Issuance of SRF and email notes will be considered as no non compliance. Support document needed Email, SRF, TDL, Minute of meeting SON is needed for project base.

  Select 0) No evidence of sustaining activity 1) ≥ 3 non compliances 2) 2 non compliances 3) 1 non compliance 4) no non compliance and activity being request for other section action 5) no non compliance with activity were done and evidence are documented

  • 0) No evidence of sustaining activity
  • 1) ≥ 3 non compliances
  • 2) 2 non compliances
  • 3) 1 non compliance
  • 4) no non compliance and activity being request for other section action
  • 5) no non compliance with activity were done and evidence are documented