CTRM 5S audit check sheet FY2024_office & operations

• Conducted on

  Date

• Auditor Name

• Micro zone area

• Micro zone leader Name

1) 5S Display Board

• Minimum content required 1. 5S organization chart 2. Macro & Micro zoning + fire escape route 3. Master schedule 4. Standards - implement at the area 5. Success story - Improvement 6. Internal audit result Sub criteria 1: Compliance herein refers to the following matters: 1. Inclusion of authorized signatories 2. Updating of documents 3. Presence of required documents Note: to include person in charge

  Select 0) >4 non compliance 1) Average of 3 non compliance 2) Average of 2 non compliance 3) 1 non compliance 4) 0 non compliance 5) 0 non compliance

  • 0) >4 non compliance
  • 1) Average of 3 non compliance
  • 2) Average of 2 non compliance
  • 3) 1 non compliance
  • 4) 0 non compliance
  • 5) 0 non compliance

• Sub criteria 2: 1. If 5S zone leader cannot sufficiently clarify 5S board details, the maximum score for this criteria shall be 4 points.

  Select 2) 5S zone clarify fairly well 5S details 3) 5S zone clarify very well 5S details 4) Team member clarify 5S details 5) Team member clarify 5S details to auditors well and Evidence of 5S board being used for staff briefing, refresher training or 5S improvement review

  • 2) 5S zone clarify fairly well 5S details
  • 3) 5S zone clarify very well 5S details
  • 4) Team member clarify 5S details
  • 5) Team member clarify 5S details to auditors well and Evidence of 5S board being used for staff briefing, refresher training or 5S improvement review

• Sub critieria 3: 1. Self audit conducted by area in monthly basis with involvement by heads that clarify to get 5 points.

  Select 0) No self audit conducted 4) self audit conducted by monthly basis 5) Self audit conducted by monthly basis conducted with department head

  • 0) No self audit conducted
  • 4) self audit conducted by monthly basis
  • 5) Self audit conducted by monthly basis conducted with department head

2) 1S Sorting activity

• Is 1S (Sort) being practiced and maintained Sub criteria 1: Non-compliances include : 1. Unneeded items i.e leftover foods 2. Foreign Object Debris (FOD) others than dust 3. Identify, segregate and label of scheduled waste or general waste with PIC 4. Unsuitable / incorrect tools used by the user 5. Masking tape at regulators

  Select 0) No or very little sorting activities 1) 3 non-compliances per macro zone whereby unneeded or misplaced items are found. 2) 2 non-compliances per macro zone whereby unneeded or misplaced items are found. 3) 1 non-compliance per macro zone whereby unneeded or misplaced item is found. 4) No unneeded or misplaced items found except those at red tag area(s). 5) No unneeded or misplaced items found except those at red tag area(s).

  • 0) No or very little sorting activities
  • 1) 3 non-compliances per macro zone whereby unneeded or misplaced items are found.
  • 2) 2 non-compliances per macro zone whereby unneeded or misplaced items are found.
  • 3) 1 non-compliance per macro zone whereby unneeded or misplaced item is found.
  • 4) No unneeded or misplaced items found except those at red tag area(s).
  • 5) No unneeded or misplaced items found except those at red tag area(s).

• Sub criteria 2: Options available: 1. Centralized or multiple tag by zones 2. Red tag flow chart is to be approved by 5S Chairman (COO)

  Select 0) No red tag area available 2) Red tag area(s) is(are) available. 3) Red tag area(s) is(are)available and all red tag items are tagged. 4) Red tag area(s) is(are)available, all red tag items are tagged, and monitoring list is updated. 5) Red tag area(s) is(are)available, all red tag items are tagged, and monitoring list is updated AND 5S red tag flow chart & PIC is available.

  • 0) No red tag area available
  • 2) Red tag area(s) is(are) available.
  • 3) Red tag area(s) is(are)available and all red tag items are tagged.
  • 4) Red tag area(s) is(are)available, all red tag items are tagged, and monitoring list is updated.
  • 5) Red tag area(s) is(are)available, all red tag items are tagged, and monitoring list is updated AND 5S red tag flow chart & PIC is available.

3) 2S Set to order activity

• Is 2S (Set to order) being practiced and maintained. Areas to be assessed, if applicable ( non-exhaustive): Area Demarcation - Footprint / Lining / Marking Visual Controls - Signage - Labels and PIC -Point of use (POU) - Personal stationery - Chemical bottle (label, service tag i.e) - Racks well maintained; tools and materials properly stacked and spaced; - Dangerous machine parts adequately guarded (follow as machine manual). Storage Location - Consumable storage - Material Inventory storage - Stationery storage - Toolings storage - Chemical storage/cabinet System establishment - FIFO - Min / max - Filing system Safety - Chemical storage or cabinet (e.g. chemical list, PIC and safety data sheet) - Chemical bottle (e.g. label and servicable tag) - First aid kit (e.g. quantity, label and PIC) - Fire fighting system (e.g. fire extingusher / hose reel and PIC) - No obstruction on fire escape route and fire fighting system (e.g. fire extinguisher/hose reel/hydrant) - Elevators, hoists, conveyors, etc. properly used with appropriate signals and directional warning signs - Adequate of PPE equipment provided, maintained, stored and used - Emergency safety showers and eye wash stations in good working condition - PMA/PMT/PMD (registered equipment) updated, valid and displayed

  Select 0) A lot of non compliances 1) 4 non compliances 2) 3 non compliances 3) 2 non compliances 4) 1 non compliance 5) No or negligible non compliance

  • 0) A lot of non compliances
  • 1) 4 non compliances
  • 2) 3 non compliances
  • 3) 2 non compliances
  • 4) 1 non compliance
  • 5) No or negligible non compliance

4) 3S Shine activity

• Is 3S (Shine) being practiced and maintained Areas to be assessed (non-exhaustive): 1. Wire and hose dressing 2. Presence of dust, dirt, grime, oil and other contamination 3. Restoration of torn and faded labels or any visual materials 4. General restoration on equipment or working areas 5. Rodents and smell free working area. 6. Area brightness within lux standard (refer to lux reading record) 7. POU system availability and workability.

  Select 0) Not being practiced and maintained at all 1) ≥ 4 non compliances 2) 3 non compliances 3) 2 non compliances 4) 1 non compliance 5) Most of the item are clean and duly restored

  • 0) Not being practiced and maintained at all
  • 1) ≥ 4 non compliances
  • 2) 3 non compliances
  • 3) 2 non compliances
  • 4) 1 non compliance
  • 5) Most of the item are clean and duly restored

• Improvement activities to eliminate root causes or source of contamination

  Select 1) has been planned 3) has been implemented 5) has been implemented with effective result

  • 1) has been planned
  • 3) has been implemented
  • 5) has been implemented with effective result

• Routine cleaning activity with appropriate tools.

  Select 0) No routine and cleaning tools available. 5) Routine cleaning activity (start and/or end of working hour). Availability of cleaning tools & restoration activities.

  • 0) No routine and cleaning tools available.
  • 5) Routine cleaning activity (start and/or end of working hour). Availability of cleaning tools & restoration activities.

• Routine lux recording recorded

  Select 0) No routine of lux recording recorded. 5) Routine lux recording available per schedule.

  • 0) No routine of lux recording recorded.
  • 5) Routine lux recording available per schedule.

5) 4S (Standardization) and 5S (Sustain)

• Is 4S (Standardization) and 5S (Sustain) being practiced and maintained. Sub-criteria 1 (Standardization): Activity implement per standard established? (score given shall be the same as score given for criteria 2S) Note: No unneeded items (1S). Maintenance activities are available in 5S Master Schedule . Document needed: Email ,SRF, TDL,Minute of meeting ko

  Select 0) No evidence of sustaining activity 1) ≥4 non-compliances per microzone on Standardization non-compliances. 2) 3 non-compliances per microzone on Standardization non-compliances. 3) 2 non-compliances per microzone on Standardization non-compliances. 4) 1 non-compliance per microzone on Standardization non-compliances. 5) No non-compliance

  • 0) No evidence of sustaining activity
  • 1) ≥4 non-compliances per microzone on Standardization non-compliances.
  • 2) 3 non-compliances per microzone on Standardization non-compliances.
  • 3) 2 non-compliances per microzone on Standardization non-compliances.
  • 4) 1 non-compliance per microzone on Standardization non-compliances.
  • 5) No non-compliance

• Sub-criteria 2 (Sustain) : Is there any Continuous Improvement activity conducted and been revisit from previous audit/finding? 1. Audit report 2. Genba finding 3. Success Stories (Before/After)

  Select 2) <50% finding close (within scope) and support document raised (if any) with evidence (before/after). 3) >50% finding close (within scope) and support document raised (if any) with evidence (before/after). 4) 100% finding close (within scope) and support document raised (if any) with evidence (before/after). 5) 100% finding close and action towards document raised (if any) are close with evidence (before/after) and standard established.

  • 2) <50% finding close (within scope) and support document raised (if any) with evidence (before/after).
  • 3) >50% finding close (within scope) and support document raised (if any) with evidence (before/after).
  • 4) 100% finding close (within scope) and support document raised (if any) with evidence (before/after).
  • 5) 100% finding close and action towards document raised (if any) are close with evidence (before/after) and standard established.

• Sub-criteria 3 (Building maintenance - Sustain) Compliance of condition of floor, wall and ceiling herein refers to the following matters: 1. Floor maintenance - shine, free from unneeded item, dented, flake, chirp off and others contaminants. 2. Wall maintenance - shine, free from damage, unneeded item, uneven paint, flake, chirp off, watermark (mouldy), handprint and malfunction trunking. 3. Ceiling maintenance- shine, free from dented unneeded item, flake, chirp off, watermark, handprint, leaking, missing ceiling panels

  Select 0) Not being practiced and maintained at all 1) ≥4 non-compliances or more per microzone on wall, ceiling and floor. 2) 3 non-compliances per microzone on on wall, ceiling and floor. 3) 2 non-compliance per microzone on wall, ceiling and floor. 4) 1 non-compliance per microzone on wall, ceiling and floor. 5) Most of the items are clean and duly restored for wall, ceiling and floor

  • 0) Not being practiced and maintained at all
  • 1) ≥4 non-compliances or more per microzone on wall, ceiling and floor.
  • 2) 3 non-compliances per microzone on on wall, ceiling and floor.
  • 3) 2 non-compliance per microzone on wall, ceiling and floor.
  • 4) 1 non-compliance per microzone on wall, ceiling and floor.
  • 5) Most of the items are clean and duly restored for wall, ceiling and floor