DCMA ISR OCONUS AUDIT REPORT

• ISR OCONUS INTERNAL EVALUATION PROGRAM AUDIT

  Media

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

MAINTENANCE: (GFOPS) GROUND and FLIGHT OPERATION PROCEDURES

TRAINING and CERTIFICATION for MAINTENANCE / GROUND OPERATIONS

• Are all Maintenance Personnel trained in the Program's most current Ground Flight Operation Procedures with signatures and dates on the "read and sign" roster? (GFOPS) 5.3 pg 43

  Yes

  No

  N/A

• Are Maintenance Personnel performing ground operations receiving medical examinations from a licensed physician on a specified periodic basis (not to exceed 5 yrs)? 5.5

  Yes

  No

  N/A

• Is there a list maintained by the Maintenance Manager of all trained, qualified, and certified personnel authorized to conduct marshaling operations? 5.9.2

  Yes

  No

  N/A

• Are the training records for Maintenance Personnel current with initial, recurring, currency/proficiency and re-certification training status? 5.2.2

  Yes

  No

  N/A

• Are all Maintenance Personnel trained in the (FOD) Foreign Object Damage Prevention Program? 5.4.2 pg 44

  Yes

  No

  N/A

• Are all Personnel trained in the Tool Control Program? 5.4.2 pg 44

  Yes

  No

  N/A

• Is FOD prevention training documented in training folder?

  Yes

  No

  N/A

• Are Maintenance Personnel trained in the use of all powered and non-powered (ASGE) Aerospace Ground Equipment?

  Yes

  No

  N/A

• Are Maintenance Personnel trained in aircraft refuel/defuel, fuel storage, and fuel dispensing equipment complete with documentation? 5.5.1

  Yes

  No

  N/A

• Are Maintenance Personnel trained in correct marshaling procedures?

  Yes

  No

  N/A

• Are Maintenance Personnel trained in all aircraft towing procedures?

  Yes

  No

  N/A

• Are Maintenance Personnel trained in proper taxi procedures?

  Yes

  No

  N/A

• Are Maintenance Personnel trained in servicing aircraft systems (engine, propellers, landing gear, oxygen)? 5.8

  Yes

  No

  N/A

• Are all Maintenance Personnel initially trained and certified in the storage and handling HazMats, oils, and lubricants (including MSDSs)? 5.29

  Yes

  No

  N/A

• Are Maintenance Personnel trained in storage and handling of oxygen, nitrogen, and other compressed gases? 5.6

  Yes

  No

  N/A

• Are Maintenance Personnel trained in aircraft mooring and tie-down procedures? 5.9.3

  Yes

  No

  N/A

• Are all personnel involved in jacking operations initially trained and certified (including a written test)? 5.9.4

  Yes

  No

  N/A

• Are Maintenance Personnel trained in proper aircraft jacking procedures?

  Yes

  No

  N/A

• Is comprehensive initial indoctrination training and recurring continuation training provided to sufficiently all Maintenance Personnel perform ground operations in a safe an effective manner? 5.2

  Yes

  No

  N/A

• Are Maintenance Personnel trained and certified before they are assigned duties that involve operation of aircraft systems/subsystems? (pneumatics, hydraulics, electrical, flight controls, landing gear, ect.) 5.2

  Yes

  No

  N/A

• Are Maintenance Personnel trained and certified in oxygen system servicing of aircraft? 5.8.5

  Yes

  No

  N/A

FOD / TOOL CONTROL

• Is the FOD Manager appointed in writing? 5.3

  Yes

  No

  N/A

• Is sufficient initial and periodic FOD awareness training being conducted? 5.3.3.3

  Yes

  No

  N/A

• Is there a monthly inspection of the Program's FOD program? 5.3

  Yes

  No

  N/A

• Is debris created during maintenance activities observed to be cleaned in a timely fashion (AKA clean as you go)? 5.4.2

  Yes

  No

  N/A

• Are all maintenance areas being cleaned daily? 5.3.3.5

  Yes

  No

  N/A

• Are all FOD reports submitted to the OFOM and/or the GFR? 5.3

  Yes

  No

  N/A

• Are FOD reports retained for 1 year? 5.3

  Yes

  No

  N/A

• Is there a FOD Log maintained with the description of all FOD found? 5.3

  Yes

  No

  N/A

• Is the FOD Manager conducting periodic, unannounced FOD audits on work areas (at least every 2 weeks)? 5.3

  Yes

  No

  N/A

• Are results from FOD walks entered on the FOD Log sheet, and maintained for a period of 1 month or longer? 5.3

  Yes

  No

  N/A

• Are personal jewelry/items removed and not worn when working on or around aircraft? 5.3.3.13.12

  Yes

  No

  N/A

• Is there a FOD walk of the hangar, ramp, and engine run up area conducted daily? 5.3

  Yes

  No

  N/A

• Is the Tool Control Manager identified in writing? 5.3.3.13

  Yes

  No

  N/A

• Is positive control exercised for all tools taken onboard or used around the aircraft, and inventoried at end of all maintenance activity? 5.4.2 pg 44

  Yes

  No

  N/A

• Are procedures followed to control hardware, expendable tools, and supplies used in, on, and around the aircraft? 5.4.2 pg 44

  Yes

  No

  N/A

• Does the Tool Control Manager perform monthly documented 100% tool inventories? 5.3.3.13

  Yes

  No

  N/A

• Does the Tool Control Manager conduct a 100% inventory of all toolboxes randomly?

  Yes

  No

  N/A

• Is the Tool Control Manager submitting an accountability report to the OFOM and/or GFR? 5.3.3.13

  Yes

  No

  N/A

• Are all personal and Program's toolboxes/tool chests shadowed for the placement of tools? 5.3.3.13.1

  Yes

  No

  N/A

• Are all tools used in maintenance areas inscribed with an identifier for tracking purposes? 5.3.3.13.1

  Yes

  No

  N/A

• Does the Tool Control Program have a lost/broken tool reporting process? 5.3.3.14

  Yes

  No

  N/A

• Are lost tool procedures followed when reporting lost or missing tools?

  Yes

  No

  N/A

• Are all calibrated tools/test sets listed on a tracking spreadsheet supervised by the Program's Maintenance Manager/Supervisor? 5.6.4

  Yes

  No

  N/A

• Are required calibrated tools, gauges, instruments, and test equipment tracked for the last calibration date and next due date? 5.6.4

  Yes

  No

  N/A

• Are all calibrated tools/test sets maintained with calibration dates for no more than 1 year? 5.6.4

  Yes

  No

  N/A

SAFETY / HAZMAT / FLARES / SQUIBS

• Are Hazardous Materials (HAZMAT) properly stored, and handled safely?

  Yes

  No

  N/A

• Do all HazMat storage sites/lockers/cabinets have Point of Contact information posted on them? 5.29

  Yes

  No

  N/A

• Are only approved cabinets utilized for the storage of oil, lubricants, and HazMat consumables? 5.29

  Yes

  No

  N/A

• Do all storage sites housing oils, lubricants, and HazMat consumables have current inventory lists? 5.29

  Yes

  No

  N/A

• Is out-of-date, left-over, and used HazMat product disposed of IAW (In Accordance With) local requirements? 5.29

  Yes

  No

  N/A

• Are MSDS sheets available for all on-site HazMat materials? 5.29

  Yes

  No

  N/A

• Is personal protection gear available to include: eye protection, ear protection, eye rinse, face shields, and various kinds of hand protection?

  Yes

  No

  N/A

• Are spill response kits available and located nearby with the required materials to respond to and contain minor spills?

  Yes

  No

  N/A

• Are squibs kept in anti-static containers, or approved packing until ready for use? 5.11.5

  Yes

  No

  N/A

• Are all flares and chaff expendables stored separately in a clean, dry, and statically grounded cabinets? 5.11.5

  Yes

  No

  N/A

• Are metal constructed carts (statically grounded) available for transporting flares? 5.11.5

  Yes

  No

  N/A

• Are removed squibs (time-limited) safely disposed of immediately (not to exceed 24 months)? 5.11.5

  Yes

  No

  N/A

• Are safety cages available for tire inflation after tire/wheel buildup? 6.16

  Yes

  No

  N/A

• Are welding/cutting activities performed in authorized locations? 5.17

  Yes

  No

  N/A

AGSE / SURVEILLANCE PROGRAMS

• Is a hydraulic fluid contamination surveillance program used for aircraft and ground support equipment? 5.12

  Yes

  No

  N/A

• Is an oil analysis program available and properly utilized with documentation? 5.13

  Yes

  No

  N/A

• Are current maintenance, technical, and operational manuals available for all on-site AGE? Appendix B pg 75

  Yes

  No

  N/A

• Are annual GSE inspections conducted and findings documented on the GSE inspection log?

  Yes

  No

  N/A

• Are current up-to-date technical publications and service guidance available? 5.19

  Yes

  No

  N/A

• Are valve covers installed , and service lines capped on all liquid gas cylinders when not in use? 5.8.5

  Yes

  No

  N/A

• Are all liquid gas cylinders properly secured in an upright position to prevent them from falling when not in use? 5.8.5

  Yes

  No

  N/A

• Is technical data used for battery handling, recharging, and storage maintenance? 5.22

  Yes

  No

  N/A

GROUND ENGINE RUN

• Are approved ground engine run-ups checklist and procedures used? 5.4

  Yes

  No

  N/A

• Are Maintenance Personnel who are authorized to perform engine run-ups evaluated semi-annually by an engine run certifier? 5.4

  Yes

  No

  N/A

• Do authorized engine run Maintenance Personnel maintain 45 day currency? 5.4

  Yes

  No

  N/A

• Are all authorized engine run certifiers approved in writing? 5.4

  Yes

  No

  N/A

• Is the Aircraft Engine Run Program current with documentation of qualified engine run personnel with documented currency dates on a separate engine run log? 5.2.2.3

  Yes

  No

  N/A

SEVERE WEATHER / SAFETY COUNCIL / AVIATION SAFETY OFFICIAL / PRE-MISHAP PLAN

• Is an Aviation Safety Official (ASO) identified? 6.1.1

  Yes

  No

  N/A

• Does the severe weather plan define conditions which constitute severe weather? 5.26

  Yes

  No

  N/A

• Does the severe weather plan detail specific responsibilities for hangaring, mooring, or evacuation of aircraft as appropriate? 5.26

  Yes

  No

  N/A

• Are safety publications readily available at all sites and for all crewmembers? 6.1.9

  Yes

  No

  N/A

• Is the pre-mishap exercise plan conducted on an annual basis? 6.1.13

  Yes

  No

  N/A

• Does the Pre-Mishap plan include an immediate action checklist? 6.1.13

  Yes

  No

  N/A

• Does the pre-mishap plan include a current roster of Contractor and Government Personnel? 6.1.13

  Yes

  No

  N/A

• Are there pre-mishap procedures for site security and public affairs? 6.1.13.5

  Yes

  No

  N/A

• Is an aviation Safety Council Appointed? 6.1.4

  Yes

  No

  N/A

• Are monthly Aviation Safety Council meetings being conducted? 6.1.5

  Yes

  No

  N/A

• Does the Aviation Safety Officer conduct safety audits semi-annually? 6.1.6

  Yes

  No

  N/A

• Are safety audit inspection results documented and out-briefed to the appropriate offices and to the GFR? 6.1.6

  Yes

  No

  N/A

• Is there a safety meeting make-up system in place, or a method to brief absentees on the subject matter? 6.1.5

  Yes

  No

  N/A

MISCELLANEOUS GFOPS REQUIREMENTS

• Are the refueling/defueling procedures being followed? 5.8

  Yes

  No

  N/A

• Are all weight and balance changes being properly documented and inserted into the appropriate flight logs and logbooks? 5.15

  Yes

  No

  N/A

• Are Maintenance Personnel and Customer Representatives documenting all weight and balance changes on a worksheet during maintenance or modification changes? 5.15

  Yes

  No

  N/A

• Are procedures followed for the documentation of aircraft maintenance records? 5.20

  Yes

  No

  N/A

• Yes

  No

  N/A

• Yes

  No

  N/A

• Yes

  No

  N/A

• Yes

  No

  N/A

• NOTES