DelMonte Hotel Management Engineering Audit 2023

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• General Manager

• Engineer

• Location
  Address

ADMINISTRATION

PURCHASING, RISK & CAPITAL PLAN

• Proper bidding processes were followed by obtaining multiple quotes for all purchases over $1,000

  Yes

  No

  N/A

• Procurement procedures are followed properly for every purchase & Avendra suppliers leveraged

  Good

  Fair

  Poor

  N/A

• Hotel staff are familiar with how to properly add a vendor, and a service contractor

  Yes

  No

  N/A

• Hotel "Asset Inventory" document is up to date, and includes new equipment purchases/ upgrades over $1,000 - file must be reviewed

  Yes

  No

  N/A

• Hotel has an up to date 1 capital plan - verify in Profit Sage

  Yes

  No

  N/A

MAINTENANCE CONTRACTS

• Proper processes known and being followed on adding a new service vendor - verify BSA on file for roofer

  Yes

  No

  N/A

• A copy of all maintenance contracts are kept on file on corporate shared drive

  Yes

  No

  N/A

• Maintenance contracts are reviewed yearly by the property - verify if any contracts out of force

  Yes

  No

  N/A

• DHM Contract Master List is prepared and updated

  Yes

  No

  N/A

CONTRACTOR INSURANCE

• A blanket service agreement is on corporate share drive for all required Engineering vendors per SOP - verify for any contractors heights, depths, hydraulics

  Yes

  No

  N/A

• Each contractor providing service to Engineering has a current copy of their certificate of insurance on the corporate share drive

  Yes

  No

  N/A

NEW HIRE TRAINING

• A formalized training program is in place and documented for newly hired engineers and associates - ATTACH COPY OF TRAINING PATH AND RECORDS

  Yes

  No

  N/A

PREVENTATIVE MAINTENANCE

MECHANICAL EQUIPMENT (MAJOR)

• A formalized MEP preventive maintenance program is in place, documented, and functions on a consistent schedule -PICTURE OF CONTRACT OR RECORDS

  Yes

  No

  N/A

• All Service Vendor PM records are filed on Company Shared drive - verify

  Yes

  No

  N/A

GUESTROOMS

• A formalized preventive maintenance program is in place and functions on a consistent schedule

  Yes

  No

  N/A

• Room histories are reviewed for chronic problems

  Yes

  No

  N/A

• Room PMs are up to date with brand standard (quarterly)

  Yes

  No

  N/A

• How many rooms are averaged a quarter?

• Spare room HVAC units and supplies are available for replacement

  Yes

  No

  N/A

BALLROOM / MEETING ROOMS & FITNESS CENTER

• A formalized meeting room preventive maintenance program is in place and functions on a consistent schedule

  Yes

  No

  N/A

• Fitness Equipment PMs are performed by outside vendor every 6 months

  Yes

  No

  N/A

KITCHEN EQUIPMENT/LAUNDRY

• A formalized kitchen equipment and laundry equipment preventive maintenance program is in place and functions on a consistent schedule

  Yes

  No

  N/A

• RTI fryer oil is being filtered per manufacturer specifications

  Yes

  No

  N/A

ELECTRICAL EQUIPMENT

• Transformers and switch gear have adequate ventilation and are not used as storage rooms

  Yes

  No

  N/A

• 3 feet in front of electrical panels is clear, and floor is marked for no storage

  Yes

  No

  N/A

• All switch gear and panels are accurately labeled with no missing knock outs

  Yes

  No

  N/A

LIFE SAFETY

KITCHEN EXHAUST SYSTEMS

• Duct systems and fans are cleaned by a certified contractor at least twice per year

  Yes

  No

  N/A

• Fusible links and automatic sprinkler heads are replaced annually unless examination reveals no build up of grease or other residue

  Yes

  No

  N/A

• Kitchen hood flow switch, gas solenoid and electric shunt trip relay are tested annually

  Yes

  No

  N/A

GAS SYSTEM LEAK PREVENTION AND EMERGENCY PROCEDURES

• Gas leak detector is available, and functional

  Yes

  No

  N/A

• Gas leak detection is being done annually, documented, and saved on the company shared drive

  Yes

  No

  N/A

• Gas leak emergency procedures are in place and incorporated in the Emergency Organization Plan

  Yes

  No

  N/A

EMERGENCY POWER SYSTEM TESTING & MAINTENANCE

• Emergency generator is run at least monthly for a minimum of fifteen minutes, log is maintained for same

  Yes

  No

  N/A

• Emergency transfer switches are tested annually

  Yes

  No

  N/A

• Biannual maintenance is done by a qualified contractor

  Yes

  No

  N/A

SPRINKLER SYSTEM TESTING & MAINTENANCE

• Sprinkler valves are inspected monthly to insure they are in a locked open position

  Yes

  No

  N/A

• Electric/Diesel fire pumps are tested bi-annually and verified at the annunciator panel, logs are maintained for same

  Yes

  No

  N/A

• Sprinkler systems have had the following tests performed with results filed on the company shared drive

  Yes

  No

  N/A

• 3 year inspection

  Yes

  No

  N/A

• 5 year interior pipe obstruction inspection

  Yes

  No

  N/A

• Dry pipe system is trip tested and inspected annually by a qualified contractor

  Yes

  No

  N/A

• Fire suppression system is inspected and tested regularly, with results filed on the company shared drive

  Yes

  No

  N/A

• All sprinkler inspection deficiencies have been rectified, and it is documented on company shared drive.

  Yes

  No

  N/A

FIRE ALARM SYSTEMS & ACTIVITIES

• Annual inspection is done on all fire alarm system devices by a qualified contractor

  Yes

  No

  N/A

• All current fire alarm and sprinkler inspections are on file on the corporate shared drive

  Yes

  No

  N/A

• Fire alarm control panel is clear of all troubles and alarms

  Yes

  No

  N/A

• All Fire alarm deficiencies have been rectified, and it is documented on company shared drive.

  Yes

  No

  N/A

• Ansul Fire protection system checklist is done monthly

  Yes

  No

  N/A

• Fire alarm system is being monitored through POTS or cell dialer lines and working

  Yes

  No

  N/A

• Fire drills are conducted quarterly, and documented. (False alarms and actual fires, if properly documented, will qualify.)

  Yes

  No

  N/A

• Fire extinguishers are inspected annually

  Yes

  No

  N/A

• Fire extinguisher tags are maintained monthly

  Yes

  No

  N/A

POOL LIFE SAFETY CHECKLIST

• Pool underwater lights are kept on at all times

  Yes

  No

  N/A

• Pool skimmer covers are kept secure

  Yes

  No

  N/A

EMERGENCY ORGANIZATION PLAN

• An Emergency Organization plan is in place inclusive of the minimum standards from DelMonte Hotel Managment

  Yes

  No

  N/A

• Emergency Organization Plan is updated yearly

  Yes

  No

  N/A

• Emergency Organization training is regularly scheduled, and documented for all associates

  Yes

  No

  N/A

OSHA STANDARDS GUIDE / CHECKLIST

• OSHA Compliance manual prepared by Human Resorces and other references are used to check for compliance with health / safety requirements

• Most recent Safety-OSHA inspection by NYSIF/GCG has had all deficiencies corrected and/pr recommendations are acted on in a timely fashion

  Yes

  No

  N/A

• Lockout/tagout policy and procedures are in place including equip. inventories, logs, regular training, etc

  Yes

  No

  N/A

• A yearly formalized training program is in place to educate all engineering associates on Lockout/Tagout procedures

  Yes

  No

  N/A

• Lockout/Tagout stations are appropriately located

  Yes

  No

  N/A

• Lockout/Tagout procedures for all equipment is maintained and posted on equipment or readily available to all associates servicing equipment

  Yes

  No

  N/A

• Ladder inspections are carried out and logged

  Yes

  No

  N/A

ELEVATORS AND ESCALATORS

• Hotel General Manager and Engineering are familiar with elevator contract details - verify service and invoicing

  Yes

  No

  N/A

• Annual maintenance and condition assessment conducted

  Yes

  No

  N/A

• The Guest Entrapment Plan has been reviewed and rehearsed

  Yes

  No

  N/A

• Elevator certificates /permit are up to date, and on file on company shared drive

  Yes

  No

  N/A

LEGIONNAIRE'S DISEASE

• All state requirements for documentation are being met, and saved on company shared drive

  Yes

  No

  N/A

• A scheduled procedure is in place to ensure the hotel is safe from Legionnaire's Pneumophila organism

  Yes

  No

  N/A

• Detailed logs are kept to include details and dates of equipment inspection, water treatment, etc

  Yes

  No

  N/A

EYE WASH STATIONS AND HAZARDOUS MATERIALS

• Eye wash stations are inspected monthly, and located within 100 feet of any area where hazardous chemicals are handled, including:

• laundries

  Yes

  No

  N/A

• kitchens

  Yes

  No

  N/A

• housekeeping

  Yes

  No

  N/A

• chlorine / chemical storage room

  Yes

  No

  N/A

• pool pump room

  Yes

  No

  N/A

• Each eye wash station has a green or yellow sign (many are green) placed at eye level that states: EMERGENCY EYE WASH STATION

  Yes

  No

  N/A

• Associates are trained on the use of eye wash stations

  Yes

  No

  N/A

HAZ COMM

• Material Safety Data Sheets (MSDS) are available to associates at all times for all chemicals used in departments including paints, acids, gasoline, paint thinners, cleaning solvents, sealers, caulking, pesticides and other store bought items and any product used by contractors on site, and associates know how to access them

  Yes

  No

  N/A

• Associates are trained on the proper use of chemicals before they begin their job

  Yes

  No

  N/A

• Containers holding chemicals are properly labeled and stored

  Yes

  No

  N/A

• Paints,stains,solvents,thinners and fuel are being stored properly

  Yes

  No

  N/A

• Paints, stains, solvents, thinners, and petroleum products are being disposed of properly

  Yes

  No

  N/A

• "Red" garbage bags and "sharps" KITS ARE ONSITE

  Yes

  No

  N/A

• How are red bags and sharps being disposed of when full? include company or otherwise

• Collection and disposal of blood borne pathogen materials are in compliance

  Yes

  No

  N/A

SNOW & ICE REMOVAL

• Temperatures of hot water storage tanks are maintained at 140 ℉ or greater

  Yes

  No

  N/A

• A formalized snow & ice removal plan is in place including individual responsibilities, frequency of removal and the proper use of calcium chloride & salt

  Yes

  No

  N/A

• A salting & snow removal log is being used, and available at the front desk - picture of log

  Yes

  No

  N/A

WASTE MANAGEMENT

• A review of waste volume to frequency of collection has been performed to identify the efficiency of a waste management program

  Yes

  No

  N/A

• All grease traps are monitored for build up and removal/cleaning

  Yes

  No

  N/A

• Lift Station is monitured for build up and removal/cleaning

  Yes

  No

  N/A

ENERGY AND UTILTIES

ENERGY MANAGEMENT SYSTEM

• Verdant system can be accessed by the engineer and general manager

  Yes

  No

  N/A

• Both the Engineer and the General Manager have been through training with Verdant, and can navigate within the system

  Yes

  No

  N/A

• All guest rooms are connected to the verdant system - attach picture

  Yes

  No

  N/A

• PASCO system can be access by engineer and general manager

  Yes

  No

  N/A

• Both the Engineer and the General Manager have been through training with PASCO, and can navigate within the system

  Yes

  No

  N/A

UTILITY CONSUMPTION REPORTING

• Weekly readings are taken for:

• electric

  Yes

  No

  N/A

• natural Gas

  Yes

  No

  N/A

• water

  Yes

  No

  N/A

• Marriott only - Property is compliant with MESH - provide substantiation showing passing SRO

  Yes

  No

  N/A

PROPERTY TOUR

GUEST ROOMS

• Room Number

• Tub grout and/or caulk clean, effictive PM evident

  Yes

  No

  N/A

• Toilet not running, flushes, toilet seat tight

  Yes

  No

  N/A

• Sink stopper works properly, hot water temp tested

  Yes

  No

  N/A

• Lights all lights work, in good condition, and have correct light bulbs

  Yes

  No

  N/A

• Closet doors on track, slide easily, mirrors not cracked

  Yes

  No

  N/A

• Doors locks functional, doors open easily, eye-holes in place

  Yes

  No

  N/A

• TVs Remote works, TV picture and channels are good

  Yes

  No

  N/A

• Furniture in good condition, headboards secure, sofa sleepers pull out easily

  Yes

  No

  N/A

• A/C Filters clean and dated, effective PM evident

  Yes

  No

  N/A

• Windows drapes and/or sheers on track, in good condition and slide easily, jimmy bars on sliding glass doors in place and effective

  Yes

  No

  N/A

• Cleanliness

  Good

  Fair

  Poor

  N/A

• Carpet - flooring condition

  Good

  Fair

  Poor

  N/A

• wall conditions

  Good

  Fair

  Poor

  N/A

GUEST ROOMS

• Room Number

• Tub grout and/or caulk clean, effictive PM evident

  Yes

  No

  N/A

• Toilet not running, flushes, toilet seat tight

  Yes

  No

  N/A

• Sink stopper works properly, hot water temp tested

  Yes

  No

  N/A

• Lights all lights work, in good condition, and have correct light bulbs

  Yes

  No

  N/A

• Closet doors on track, slide easily, mirrors not cracked

  Yes

  No

  N/A

• Doors locks functional, doors open easily, eye-holes in place

  Yes

  No

  N/A

• TVs Remote works, TV picture and channels are good

  Yes

  No

  N/A

• Furniture in good condition, headboards secure, sofa sleepers pull out easily

  Yes

  No

  N/A

• A/C Filters clean and dated, effective PM evident

  Yes

  No

  N/A

• Windows drapes and/or sheers on track, in good condition and slide easily, jimmy bars on sliding glass doors in place and effective

  Yes

  No

  N/A

• Cleanliness

  Good

  Fair

  Poor

  N/A

• carpet-floor condition

  Good

  Fair

  Poor

  N/A

• wall conditions

  Good

  Fair

  Poor

  N/A

GUEST ROOMS

• Room Number

• Tub grout and/or caulk clean, effictive PM evident

  Yes

  No

  N/A

• Toilet not running, flushes, toilet seat tight

  Yes

  No

  N/A

• Sink stopper works properly, hot water temp tested

  Yes

  No

  N/A

• Lights all lights work, in good condition, and have correct light bulbs

  Yes

  No

  N/A

• Closet doors on track, slide easily, mirrors not cracked

  Yes

  No

  N/A

• Doors locks functional, doors open easily, eye-holes in place

  Yes

  No

  N/A

• TVs Remote works, TV picture and channels are good

  Yes

  No

  N/A

• Furniture in good condition, headboards secure, sofa sleepers pull out easily

  Yes

  No

  N/A

• A/C Filters clean and dated, effective PM evident

  Yes

  No

  N/A

• Windows drapes and/or sheers on track, in good condition and slide easily, jimmy bars on sliding glass doors in place and effective

  Yes

  No

  N/A

• Cleanliness

  Good

  Fair

  Poor

  N/A

• carpet conditions

  Good

  Fair

  Poor

  N/A

• floor conditions

  Good

  Fair

  Poor

  N/A

PUBLIC AREAS

• Overall maintenance and upkeep appearance

  Yes

  No

  N/A

• Public area doors all in working order and well maintained appearance overall

  Yes

  No

  N/A

• Lobby/Rest/Lounge check all FF&E for exposed nails, condition, and wobble

  Good

  Fair

  Poor

  N/A

• Lobby/Rest/Lounge check any handrails

  Yes

  No

  N/A

• Lobby/Rest/Lounge check Lighting

  Yes

  No

  N/A

• Lobby/Rest/Lounge wall conditions

  Yes

  No

  N/A

• Lobby/Rest/Lounge floor conditions

  Yes

  No

  N/A

• Lobby/Rest Lounge conditions

  Yes

  No

  N/A

• Fitness Center equipment conditions overall

  Good

  Fair

  Poor

  N/A

• Fitness Center room (floor, walls, appearance overall)

  Good

  Fair

  Poor

  N/A

• Grounds neat, orderly appearance, trash removed

  Yes

  No

  N/A

• Grounds sidewalks safe and clean, lighting sufficient

  Yes

  No

  N/A

• Grounds emergency exits unobstructed

  Yes

  No

  N/A

• Parking lot sealed and striped in last year

  Yes

  No

  N/A

BACK OF THE HOUSE AREAS

• Kitchen check all refrigeration units coils clean, door gaskets clean, effictive PM evident

  Yes

  No

  N/A

• Kitchen check for leaky faucets

  Yes

  No

  N/A

• Kitchen equipment all functions properly, and effective PM evident

  Yes

  No

  N/A

• Laundry lint filters clean, effictive lint removal program in place

  Yes

  No

  N/A

• flooring conditions

  Yes

  No

  N/A

• wall conditions

  Yes

  No

  N/A

• door conditions

  Yes

  No

  N/A

MECHANICAL AREAS

• Yes

  No

  N/A

• Mechanical rooms orderly, not used as storage facility

  Yes

  No

  N/A

• All equipment in good working order, and free of leaks

  Yes

  No

  N/A

• Mechanical rooms filters clean, effective PM program evident

  Yes

  No

  N/A

• Roof access restricted

  Yes

  No

  N/A

• Roof filters and coils clean on all HVAC equipment, effective PM program evident

  Yes

  No

  N/A

• Roof drains have debris guards in place, and are clean

  Yes

  No

  N/A

ENGINEERING OFFICE

• Office is neat and orderly

  Yes

  No

  N/A

• Office has par levels for supplies

  Yes

  No

  N/A

• Small tools and equipment are available and secured and maintained

  Yes

  No

  N/A