Title Page
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Conducted on
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Prepared by
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Location
Dodfrey's Engineering Covid 19 Audit
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Select date
Hierarchy of Risk hse
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Risks should be reduced to the lowest reasonably practicable level by taking preventative measures
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1. Elimination
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2. Substitution
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Replace the material, process or practice with a less hazardous one
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Care should be taken to ensure the alternative is safer than the original
1. COVID-19 Workplace Risk Assessment:
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Have you conducted a COVID-19 risk assessment for the workplace and associated areas?
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Did you involve workers, Trade Unions etc in the risk assessment?
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Have you communicated the results from the risk assessment?
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Have you incorporated or acted on any feedback received?
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Have you established a process for continuing risk assessment as guidance changes?
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Have you identified a process and system to conduct COVID-19 daily / weekly checks or audits?
2. COVID-19 Workplace Risk Management and Mitigation:
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Have you established an action plan based on the results from your COVID-19 risk assessment?
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Have you communicated this action plan to your employees?
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Have you implemented this plan in full?
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Have you reviewed the effectiveness of the measures implemented in reducing the risk?
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Have you a process in place for people to raise concerns or improvement ideas?
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Where you have responded NO what are the areas / issues you need to consider for action?
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Area / Issue to Consider for Action
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Who
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When
3. COVID-19 Preparing the Workplace:
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Have you considered bringing in shift patterns so less staff are in the workplace at once?
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Have you activated this plan?
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If yes have you considered how you might do this in a practicable manner?
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Where you have responded NO what are the areas / issues you need to consider for action?
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Area / Issue to Consider for Action
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Who
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When
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4. COVID -19 Workplace Social Distancing: a. Coming to work and leaving work:
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Have you considered using markings and introducing one-way flow at entry and exit points?
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Have you considered defined process alternatives for entry / exit points where appropriate
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(e.g. deactivating turnstiles requiring pass checks in favour of showing a pass to security personnel at a distance) etc?
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b. Moving around buildings and worksites:
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Have you reduced movement by discouraging non-essential trips within buildings and sites?
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For example, restricting access to some areas, encouraging use of radios or telephone etc?
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Have you reduced job and location rotation?
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Have you introduced one-way flow through buildings / workplaces?
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Have you revised maximum occupancy for lifts and ways of operating lifts?
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Have you reduced occupancy of vehicles used for onsite travel (e.g. vans, buses etc)? c. Workplaces and Workstations:
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Are you ensuring 2 metres social distancing?
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Are your workers able to wear face masks where the 2 metre rule is not possible?
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Are workstations assigned to an individual and not shared?
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If they need to be shared are they shared by the fewest possible number of people?
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Are they cleaned / sanitised before a change of personnel?
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Have you used floor tape, paint or marking areas to help maintain social distancing?
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Have you used a buddy system if people have to work in close proximity (e.g. during two-person assembly, or lifting or maintenance activities that cannot be redesigned)?
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Have you put up posters around the workplace on maintaining social distancing?
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Do you use remote working tools to avoid large numbers in meetings?
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Have you staggered break times to reduce pressure on the break rooms or canteens?
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Have you / can you use outside areas for common areas?
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Have you used protective screening for staff in reception or similar areas?
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Have you considered using pre-packaged meals or similar to avoid opening canteens?
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Have you encouraged staff to stay on-site during working hours? (i.e. not leaving site at breaks) YES NO f. Security and other incidents:
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Where you have responded NO what are the areas / issues you need to consider for action?
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Area / Issue to Consider for Action
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Who
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When
5. COVID-19 Workplace Management of Customers, Visitors, Contractors, Suppliers etc:
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Have you reviewed regular deliveries and requested contactless delivery?
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Can you establish appointment slots for deliveries where possible?
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Are check systems for e-invoicing in place?
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Have you limited / restricted visitor numbers at any one time?
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Have you encouraged visits via remote connection / working where feasible?
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Have you suspended, reduced or rescheduled non-essential services by outside contractors?
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Will you provide and explain available up-to-date guidance?
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Are your staff empowered to refuse access if the visitor(s) appears unwell?
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Where you have responded NO what are the areas / issues you need to consider for action?
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Area / Issue to Consider for Action
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Who
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When
6. COVID-19 Workplace Cleaning and Sanitising:
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Have you carried out an assessment of cleaning and sanitisation requirements?
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Do you have appropriate stock of cleaning and sanitisation supplies and an ongoing supply?
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Have you scheduled the first and regular deep cleans of building, equipment and surfaces?
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Have you considered how and where you can improve ventilation and air circulation?
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Have all staff been trained in the procedures for proper cleaning and sanitising?
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Do your staff have easy access to cleaning and sanitising supplies and equipment?
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Do you have adequate cleaning stations near door handles, shared equipment or workspaces?
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Do you have appropriate signage to reinforce good hygiene and sanitisation practice?
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Do you have appropriate areas for handwashing, drying and skin care for all employees?
7. COVID-19 Workplace PPE:
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Have you reviewed and exhausted all opportunities for employees to work from home?
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Have you completed an assessment on the heightened PPE requirements for your business?
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Do your work policy and procedures reflect the use of PPE as required?
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Do you have heightened PPE audits to ensure 100% compliance?
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Where you have responded NO what are the areas / issues you need to consider for action?
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Area / Issue to Consider for Action
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Who
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When
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8. COVID-19 Work Force Management: a. Organise work to minimise contact between employees:
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Can you split staff into teams or shift groups?
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Have you identified areas where people have to directly pass things to each other (e.g. job information, spare parts, samples, raw materials)?
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Do you have a nominated person or team dedicated to infection control? b. Work related travel, field workers, accommodation and visits:
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Avoiding unnecessary work travel:
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Have you considered what would justify travel between locations?
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Where staff may be required to stay away from their residence overnight, do you keep records?
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Do you audit / check this accommodation to ensure they can meet social distancing
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& hygiene requirements?
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Where you have responded NO what are the areas / issues you need to consider for action?
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Area / Issue to Consider for Action
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Who
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When
9. COVID-19 Workplace – Inbound and Outbound Goods:
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Have you considered procedures to allow drivers to minimise contact during deliveries?
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Where you have responded NO what are the areas / issues you need to consider for action?
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Area / Issue to Consider for Action
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Who
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When
