E Risk Solution Transportation Audit Master

• Name Of Company

• Address
  Address

• Conducted on

  Date

• Prepared by

• Name of Safety Manager

• Audit Location
  Address

Company Information Summary

Company Policies/Written Documentation

• Does the company have a system to log delivery or service complaints?

  Yes

  No

  N/A

• Does the company have written contracts with subcontractors?

  Yes

  No

  N/A

• Does the company maintain certificates of insurance for subcontractors?

  Yes

  No

  N/A

• Are records kept on all DOT maintenance performed?

  Yes

  No

  N/A

• Does the company have written MVR criteria that all drivers must meet?

  Yes

  No

  N/A

• Does the company have an alcohol and controlled substance testing program?

  Yes

  No

  N/A

• Does the company have a program requiring drivers to perform and document vehicle pre-trip inspections?

  Yes

  No

  N/A

• Does the company have a written seat belt policy?

  Yes

  No

  N/A

• Are vehicle maintenance employees certified to perform DOT brake inspections?

  Yes

  No

  N/A

• Are certificates of insurance maintained for third party garages used?<br>

  Yes

  No

  N/A

• Are records kept of vehicle inspection and repair maintained (Federal & State)?

  Yes

  No

  N/A

• Is there a policy in place addressing the use of cell phones, eating, drinking, etc while driving?

  Yes

  No

  N/A

• Who loads cargo onto the trucks?

• Are only experienced boom operators allowed to operate loading and unloading devices?

  Yes

  No

  N/A

• Are max weights of the loading devices and vehicles abided by?

  Yes

  No

  N/A

• Are oversized loads or objects ever transported?

  Yes

  No

  N/A

• Please explain securement procedures to include 5 points of contact along with tarping procedures

• What are the means by which delivery and pickup efforts are coordinated and tracked?

• Who is responsible for key control of the vehicles?

• Do vehicles contain spill kits with speed-dri and absorbent pads (where applicable)?

  Yes

  No

  N/A

• Do the drivers ever pick up someone else’s trailer and bring it back?

  Yes

  No

  N/A

1 Detailed Description of the vehicles:

• Number of vehicles the company owns and operates:

• What is the age of the equipment:

• What are the types of vehicles:

• What is the condition of the vehicles:

• Sizes of the tractor-trailers:

• Are trucks with blind spots equipped with alarms that sound when the vehicle is moving in reverse?

  Yes

  No

  N/A

• What types of electronic devices are located in the vehicle?

  Select Telematics systems GPS Dash Cameras Phone Blocking Technology Dispatching System Two-Way Radio Other

  • Telematics systems
  • GPS
  • Dash Cameras
  • Phone Blocking Technology
  • Dispatching System
  • Two-Way Radio
  • Other

• Other Items:

• Do the trailers have roll over prevention systems installed?

  Yes

  No

  N/A

• Are the vehicles currently using electronic logging devices?

  Yes

  No

  N/A

• Do the employees use the vehicles for personal use?

  Yes

  No

  N/A

• Are the vehicles brought home at night by the employees?<br>

  Yes

  No

  N/A

• Are the vehicles owned or leased?

  Owned

  Leased

  N/A

2 Driver Dynamics Travel

• What is the frequency of travel for the drivers?

• What is the radius of operations?

• What are some of the road hazards faced by the drivers and how are they mitigated?

• Do the drivers travel in suburban, urban or rural areas? (Add Percentages in Notes)

  Select Suburban Urban Rural City

  • Suburban
  • Urban
  • Rural
  • City

• What are the typical hours the drivers operate? (Add Percentages in Notes)

  Select Primarily during the day Primarily at night A combination of both?

  • Primarily during the day
  • Primarily at night
  • A combination of both?

• What is the percentage of day driving?

• What is the percentage of night driving?

• What are precautions drivers are required to take during inclement weather?

• Does the insured transport hazmat materials?<br>

  Yes

  No

  N/A

• If so, are they in compliance with Federal Hazardous Materials Regulations, 49 CFR 100-185?

  Yes

  No

  N/A

• What percentage of drivers hauls hazardous materials?

• What hazardous materials are they hauling?

• What training do they receive if they are hauling hazardous materials?

4.0 - Driver Dynamics

• What are the age ranges of the drivers?

  Select 21 to 40 41 to 50 51 to 60 61 to 70 71+

  • 21 to 40
  • 41 to 50
  • 51 to 60
  • 61 to 70
  • 71+

• Experience Level

  Select Less than 1 year 1 to 5 years 5 to 10 years 10 to 20 years 20+ years

  • Less than 1 year
  • 1 to 5 years
  • 5 to 10 years
  • 10 to 20 years
  • 20+ years

• What are their Qualifications:

• Does the company employ any drivers under the age of 25 years old?<br>

  Yes

  No

  N/A

• Do the drivers hold all current and appropriate class CDLs (where applicable)?

  Yes

  No

  N/A

• Do the drivers hold additional endorsements for any of vehicles they may drive to his/her CDL? (Doubles, Triples, Tankers, ect...)<br>

  Yes

  No

  N/A

• Have MVR's been obtained on all drivers?<br>

  Yes

  No

  N/A

• Are MVRs free of type A violations and no more than three moving violations within the last three years?<br>

  Yes

  No

  N/A

• Are Driver Qualification Files maintained on all drivers?

  Yes

  No

  N/A

• What percentage of the drivers are owner operators?

• Are there contracts in place with owner operators?

  Yes

  No

  N/A

• How are drivers compensated?

  Select Hourly Salary By the Mile Percentage of the Load By the Number of Trips

  • Hourly
  • Salary
  • By the Mile
  • Percentage of the Load
  • By the Number of Trips

• What are your procedures in training and logging to ensure drivers are operating safely?

• What are your procedures in training and logging to ensure drivers are operating safely?

• What are your procedures in training and logging to ensure drivers are operating safely?

4.1 - Driver Qualification File

• Employee Application

  Yes

  No

  N/A

• Past Driving History

  Yes

  No

  N/A

• Previous employment inquiry completed (3 years)

  Yes

  No

  N/A

• Road test

  Yes

  No

  N/A

• Current Medical Certificate

  Yes

  No

  N/A

• Alcohol and Drug Testing Records

  Yes

  No

  N/A

• Pre-employment physicals

  Yes

  No

  N/A

• Annual Certificate of Violations

  Yes

  No

  N/A

• Annual MVR's

  Yes

  No

  N/A

• Certificate of Training with less than 1 year of experience?

  Yes

  No

  N/A

• Have any of the drivers ever had his/her CDL revoked or suspended?

  Yes

  No

  N/A

• Haz-Mat Training up to date?

  Yes

  No

  N/A

• Are drivers required to pick up or deliver cargo to ports?

  Yes

  No

  N/A

• If so, do those drivers have a current Transportation Work Identification Credential (TWIC) card?<br>

  Yes

  No

  N/A

• Comments:

• Supporting Photos?

  Media

4.2 - Driver Logs: No hours of service violations

• Are all of the drivers familiar and in compliance with the HOS provisions?

  Yes

  No

  N/A

• Truck/Trailer number entered on log?

  Yes

  No

  N/A

• Log matches payroll time?

  Yes

  No

  N/A

• Counseling completed for violations?

  Yes

  No

  N/A

• Comments:

• Supporting Photos?

  Media

4.3 - DVIR Compliant

• Are pre and post trip violations completed or every trip?

  Yes

  No

  N/A

• Are they signed by the driver of both trips?

  Yes

  No

  N/A

• If write-up is Repair Order with DVIR?

  Yes

  No

  N/A

• Are repairs confirmed or out of service confirmed for significant issues?

  Yes

  No

  N/A

• Comments:

• Supporting Photos?

  Media

4.4 - Roadside Inspections Compliant

• Are all violation responses sent as required?

  Yes

  No

  N/A

• Are all violations corrected with driver discipline and/or necessary work orders attached?

  Yes

  No

  N/A

• Comments:

• Supporting Photos?

  Media

5 - Vehicle Accident Report Efficiency

• If drivers are involved in an accident, what are required actions the driver is supposed to take?

• Develop pictures as they are received?

  Yes

  No

  N/A

• Retrieve police reports as soon as they are available?

  Yes

  No

  N/A

• Send invoices to Corporate Transportation as they are available?

  Yes

  No

  N/A

• All accidents listed on VAR?

  Yes

  No

  N/A

• Accident have been reviewed by safety committee?

  Yes

  No

  N/A

• Counseling completed?

  Yes

  No

  N/A

• Correct drug test completed?

  Yes

  No

  N/A

• Estimate of repairs with file?

  Yes

  No

  N/A

• Comments:

• Supporting Photos?

  Media

5.1 -Vehicle Inspection

• Do the drivers complete a written inspection report about the truck’s operation that is signed by the driver?

  Yes

  No

  N/A

• All correct paperwork with truck?

  Yes

  No

  N/A

• Truck/ Trailers have bass locks?

  Yes

  No

  N/A

• Truck/Trailer clean?

  Yes

  No

  N/A

• Are the vehicles tires in good condition?

  Yes

  No

  N/A

• Are brake systems tested regularly?

  Yes

  No

  N/A

• Vehicle Inspection up to date?

  Yes

  No

  N/A

• Freezer/Cooler temp set correctly?

  Yes

  No

  N/A

• License on vehicle?

  Yes

  No

  N/A

• IFTA sticker on vehicle?

  Yes

  No

  N/A

• Accident kit in vehicle?

  Yes

  No

  N/A

• Seals on loaded trucks/trailers?

  Yes

  No

  N/A

• DOT number/name on vehicle?

  Yes

  No

  N/A

• Load bars/straps in vehicle?

  Yes

  No

  N/A

• Cones in vehicle?

  Yes

  No

  N/A

• Dropping and hooking vehicles?

  Yes

  No

  N/A

• Comments:

• Supporting Photos?

  Media

Vehicle/ Fleet Maintenance

• Is there a vehicle maintenance program in place?

  Yes

  No

  N/A

• Are trucks inspected daily, both prior to operation and after the driving is completed?

  Yes

  No

  N/A

• Who is responsible for maintaining and repairing the insured’s vehicles?

  Company Mechanics

  Third Party Garages

  Other

• Does the company contract out its vehicle maintenance to experienced mechanics?

  Yes

  No

  N/A

• What are the experience and qualifications of the service technicians and mechanics?

• Are trucks equipped with a signal that provides a warning to the driver when a failure occurs in the vehicle’s service brake system?

  Yes

  No

  N/A

• Are commercial truck repaired promptly as needed and inspected?

  Yes

  No

  N/A

• Are brake systems tested regularly?

  Yes

  No

  N/A

• Lot checks performed?

  Yes

  No

  N/A

• Schedule B every 15,000 to 20,000 miles or every 90 days?

  Yes

  No

  N/A

• Trailer Scheduled B once every 3 months?

  Yes

  No

  N/A

• Meeting DVIR repair needs?

  Yes

  No

  N/A

• Comments:

• Supporting Photos?

  Media

Driver

• Carry current medical card/license?

  Yes

  No

  N/A

• Wearing glasses or contacts if required?

  Yes

  No

  N/A

• In uniform?

  Yes

  No

  N/A

• Wearing a vest if required?

  Yes

  No

  N/A

• Wearing correct boots?

  Yes

  No

  N/A

• Comments:

• Supporting Photos?

  Media

Facility

• What is the layout of the company’s premises?

  Media

• Add drawing

  Drawing

• Are “Employee Only” signs or “No Trespassing” signs posted at entrances to all restricted areas?

  Yes

  No

  N/A

• Are the grounds where the vehicles are stored locked?

  Yes

  No

  N/A

• Are the ground properly lit at night?

  Yes

  No

  N/A

• Does the company have a night/weekend security service to patrol the grounds?

  Yes

  No

  N/A

• Has the company every experienced vehicle theft or vandalism?

  Yes

  No

  N/A

• Explanation:

• Are parking areas well maintained and free of debris and clutter?

  Yes

  No

  N/A

• Are Office areas well maintained and free of debris and clutter?

  Yes

  No

  N/A

• Is emergency lighting provided?

  Yes

  No

  N/A

• Are emergency exits clearly identified?

  Yes

  No

  N/A

• Are exits unimpeded and unobstructed?

  Yes

  No

  N/A

• Are fire extinguishers readily accessible, properly mounted and maintained?

  Yes

  No

  N/A

• Are first aid supplies available?

  Yes

  No

  N/A

• Are electrical and telephone cords properly tucked away or properly marked if required to be stretched across walkways?

  Yes

  No

  N/A

• Comments:

• Supporting Photos?

  Media

Training

• Describe the new employee training program.

• Do drivers go to new or unfamiliar locations?

  Yes

  No

  N/A

• What training is provided to help those drivers before they go to the unfamiliar locations?

• Are driver safety courses offered to and taken by drivers to include such topics on cell phone safety tips, defensive driver tips, driving in inclement weather, etc.? (please add notes)

  Yes

  No

  N/A

• Are any safety meetings held throughout the year? If so, how many?

  Yes

  No

  N/A

• Does the company have a safety committee that meets regularly?

  Yes

  No

  N/A

• Do drivers participate in a defensive driver training course?

  Yes

  No

  N/A

• Is there annual training provided for drivers?

  Yes

  No

  N/A

• What training is included?

Transportation Management

• What are the company’s current CSA scores?

• Weekly schedule posted?

  Yes

  No

  N/A

• Tracking routes throughout the day and night?

  Yes

  No

  N/A

• Conducting audits and ride along with drivers?

  Yes

  No

  N/A

• Truck/Trailer keys in lock box?

  Yes

  No

  N/A

• Work area clean?

  Yes

  No

  N/A

• Following CMV policy?

  Yes

  No

  N/A

• Reviewing bills?

  Yes

  No

  N/A

• Posting weekly driver performance review?

  Yes

  No

  N/A

• Comments:

• Supporting Photos?

  Media

Signature Page / Disclosure

• The Compliance Audit of your operations is for Underwriting purposes only and should not be relied upon for establishing the safety standard by which your company should operate. E Risk Solutions assumes no responsibility for the discovery or the elimination of hazards, which could give rise to accidents or damage at any facility that is audited.
  
  

• Company Representative Printed Name

• Company Representative Signature

  Sign

• Auditor Printed Name

• Auditor Signature

  Sign