Definition

  • Definition-
    High: High risk/priority which requires Immediate Action to solve the issue.
    Moderate: Moderate risk/priority which requires a planned approach to solve the issue.
    Safe: Safe and maintain the good practices
    None: Not Applicable or Not Available during the inspection.

1. TOOLS & EQUIPMENT (PART 1)

  • 1.1 Are all the hoists in good working condition (i.e. rubber pads, balancing, locking arm, safety lock, cables, oil leaking, rusty, etc.)?

  • 1.2 Is the air compressor area well ventilated and away of combustibles storage?

  • 1.3 Is the air compressor in good working condition (i.e. oil level, safety valve, motor guarded, water drained, etc.)?

  • 1.4 Are the electrical panel & electrical room closed from unauthorized access and the clearance maintained?

  • 1.5 Are all the electrical appliances safe and free of frayed cable, broken socket & plugs?

  • 1.6 Are the equipment (i.e hoist, air compressor, body aligner) possess valid PMA/PMT license and PMA/PMT number displayed clearly at the equipment ?

  • 1.7 Is the weekly inspection to all the hoist and air compressor being carried out correctly and according to schedule?

  • 1.8 Is the periodical maintenance and inspection to the hoist and air compressor being carried out by competent service contractor (at least once per year) and inspection records documented?

  • Updates (Corrective Action)

  • Photo (Corrective Action)

  • Comment (* filled up by EHS upon the review of report)

2. TOOLS & EQUIPMENT (PART 2)

  • 2.1 Is the provision of floor jack, transmission jack, table lifter, jack stand, engine crane and dolly sufficient and the equipment are maintained in good condition (hydraulic oil, hook, chains, etc.)?

  • 2.2 Are all the air hose free of air leaking?

  • 2.3 Are all the air gun maintained in good working condition?

  • 2.4 Are the grinder(s), cutter(s), driller(s) and disc skimmer maintained in good working condition and rotating parts properly guarded?

  • 2.5 Is the provision of hand tools (hammer, spanner, copper hammer, wrench, etc.) sufficient and in good condition?

  • 2.6 Is the tool-box in good condition and not blocking the passageway/driveway?

  • 2.7 Is the gas cylinder in safe and good condition (flash back arrestor, pressure gauge, air hose, chained, trolley)?

  • 2.8 Is the water pump (car wash) in good working condition and rotating parts properly guarded?

  • 2.9 Is the battery charger located at designated place only (with label) & isolated from ignition source?

  • Updates (Corrective Action)

  • Photo (Corrective Action)

  • Comment (* filled up by EHS upon the review of report)

3. WORK PRACTICES

  • 3.1 Does the staff drive in safe manner (follow speed limit, follow traffic direction, adjust seat/mirror, close door before driving, turn on hazard light and sound horn, etc.)?

  • 3.2 Does the staff stand/walk away from moving vehicle?

  • 3.3 Does the technician operate the hoist in safe and correct manner (i.e safety lock, lifting point, clearance, providing signal, etc.)?

  • 3.4 Is the oil drainer being used in correct and safe manner (i.e. not overloaded with oil filters, oil level, lifting position, etc.)?

  • 3.5 Does the technician lift the tyre with correct posture?

  • 3.6 Do the vehicle lifted by floor jack supported securely with jack stand?

  • 3.7 Are the open flame activities isolated from combustibles and flammables?

  • 3.8 Are the staffs and contractor workers (including car wash) driving with valid driving license?

  • Updates (Corrective Action)

  • Photo (Corrective Action)

  • Comment (* filled up by EHS upon the review of report)

4. WORKSHOP STORAGE

  • 4.1 Is the oil storage area clean and well ventilated?

  • 4.2 Are the oil drums, pails, bottles and cartons arranged and stacked in safe manner?

  • 4.3 Are the flammable materials properly stored and posted with warning sign?

  • 4.4 Is the flammables storage (paint store/mixing room) clean, ventilated and distance away from heat/ignition source?

  • 4.5 Is the battery acid safely stored at designated place (with signboard and warning sign)?

  • 4.6 Is the half-used chemical (battery acid, paint, etc.) being closed and keep on spill containment tray?

  • 4.7 Is the reused bottle or jug re-labeled accordingly?

  • 4.8 Is the safety data sheet (SDS) available at oil storage/paint storage/battery acid storage?

  • 4.9 Is the workshop store (i.e. warranty store, dismantled part store, tools room, scraps store, etc.) clean and free of trip and fall hazard?

  • 4.10 Is the stored item arranged/stacked in safe manner?

  • 4.11 Is the drum lifter and trolley provided and in good condition?

  • 4.12 Is the stepstool or ladder provided and safe to be used to access the stored material at height?

  • Updates (Corrective Action)

  • Photo (Corrective Action)

  • Comment (* filled up by EHS upon the review of report)

5. ENVIRONMENTAL ISSUE

  • 5.1 Is the scheduled waste store designed according to DOE requirement (i.e. spill containment, protected from weather, clean, signboard and warning sign, isolated from ignition source, etc.)?

  • 5.2 Are the waste labels displayed correctly (i.e. display on container, generation date, waste code, symbol, etc.)?

  • 5.3 Are the waste containers suitable and covered when not in use?

  • 5.4 Are the spent lubricating oil, used oil filter, spent coolant, empty drum, contaminated containers, cotton rags and used battery being managed as scheduled waste and separated accordingly?

  • 5.5 Is the oil interceptor constructed to filter all the oil contaminated water discharged from workshop?

  • 5.6 Is the oil interceptor well maintained and the maintenance record documented?

  • 5.7 Are the drain and workshop compound clean and free of stagnant water?

  • 5.8 Are the waste information cards available and kept properly?

  • 5.9 Are the inventory records and consignment notes updated and printed out from eSWIS system?

  • 5.10 Is the valid waste contractor license printed out and kept properly?

  • 5.11 Is the Environmental Performance Monitoring Committee (EPMC) established and relevant records (i.e committee chart, meeting minutes, oil traps records, etc.) available?

  • 5.12 Is the written declaration/notification for spray booth available?

  • 5.13 Is the air sampling report for spray booth available?

  • Updates (Corrective Action)

  • Photo (Corrective Action)

  • Comment (* filled up by EHS upon the review of report)

6. PARTS STORE & OFFICE STORE

  • 6.1 Is the parts store clean, organized and free of trip and fall hazard?

  • 6.2 Are the stored materials at parts store arranged/stacked in safe manner?

  • 6.3 Is the office store clean, organized and free of trip and fall hazard?

  • 6.4 Are the stored materials at office store arranged/stacked in safe manner?

  • 6.5 Is the trolley provided and safe to be used to move/lift the heavy loads?

  • 6.6 Is the stepstool or ladder provided and safe to be used to access the stored material at height?

  • 6.7 Are the stored materials being kept away from lights and fire detectors?

  • 6.8 Are all the racks in good condition and not overloaded?

  • Updates (Corrective Action)

  • Photo (Corrective Action)

  • Comment (* filled up by EHS upon the review of report)

7. EMERGENCY RESPONSE

  • 7.1 Is the provision of fire extinguisher sufficient and ready for use?

  • 7.2 Are all the fire extinguishers visible, accessible and free from obstacles?

  • 7.3 Is the fire extinguisher inspected according to schedule (quarterly) and inspection tag available at fire extinguisher?

  • 7.4 Are the firefighting system well maintained and periodic maintenance records are available?

  • 7.5 Are the first aid supplies sufficient, clean and free of edible medicine?

  • 7.6 Is the first aid inspection record available?

  • 7.7 Are the emergency light and exits sign lit properly?

  • 7.8 Are the emergency exit doors accessible and free from obstacles?

  • 7.9 Are the evacuation plan and emergency contact number updated and displayed at customer lounge, office, workshop, technician room, parts store and security area?

  • 7.10 Are the Emergency Response Team established at workshop and well communicated?

  • 7.11 Are the ERT members training record kept properly?

  • 7.12 Is the security personnel briefed on the emergency procedure (emergency contact, fire extinguisher, fire alarm system, etc.)?

  • Updates (Corrective Action)

  • Photo (Corrective Action)

  • Comment (* filled up by EHS upon the review of report)

8. PERSONAL PROTECTIVE EQUIPMENT

  • 8.1 Is the appropriate foot protection (safety shoes or rubber boots) provided and worn by the workers (technicians, B&P workers, car wash workers and cleaner) at all time in the workplace?

  • 8.2 Is the safety glass provided for every technician and worn during grinding, drilling, knocking, cutting, preparing or other hazardous activities?

  • 8.3 Is the safety goggle provided and worn when preparing the battery acid?

  • 8.4 Is appropriate hand protection glove provided and worn for mechanical work or task exposed to sharp edges?

  • 8.5 Is the chemical hand glove provided and worn when handling the chemicals (paint, solvent, battery acid, etc.)?

  • 8.6 Is the appropriate respirator (OV or N95 mask) provided and worn when exposed to dust particles and chemicals vapor (paint & thinner)?

  • 8.7 Are welding shield, leather glove and N95 mask provided and worn for welding activity?

  • 8.8 Is the earplug provided and worn when worker exposed to noise (i.e. grinding, knocking, etc.)?
    *Compulsory for panel beater

  • 8.9 Is the surgical mask provided and ready for sick person?

  • 8.10 Are all the provided PPE clean and well maintained (i.e. sharing of PPE is not allowed)?

  • 8.11 Is the PPE issuance record available?

  • Updates (Corrective Action)

  • Photo (Corrective Action)

  • Comment (* filled up by EHS upon the review of report)

9. COMMON AREA

  • 9.1 Is the smoking area available, provided with ashtray and away from non-smoker?

  • 9.2 Are the working bay and store free of food and drink?

  • 9.3 Are the customer lounge, reception office, HOW room, office and meeting room clean and organized?

  • 9.4 Are the technician room, surau, washroom and pantry clean and organized?

  • 9.5 Is the water dispenser provided and well maintained?

  • 9.6 Are all the floors, passageways and staircase free of slips, trips and falls hazard?

  • 9.7 Is the roof/ceiling free of leaking and falling object (e.g. frayed ceiling, frame for lighting, etc.)?

  • 9.8 Is the lighting sufficient at all the places?

  • 9.9 Is the temperature at workplace suitable?

  • 9.10 Is the workplace free of opening/unguarded floor or falling from height hazard?

  • Updates (Corrective Action)

  • Photo (Corrective Action)

  • Comment (* filled up by EHS upon the review of report)

10. SIGNAGE

  • 10.1 Is the SAFETY FIRST signage displayed visibly at workshop?

  • 10.2 Is the NO SMOKING signage displayed visibly at workshop, office, and customer lounge?

  • 10.3 Is the PPE signage displayed visibly at workshop, battery acid area, spray booth, paint mixing area, rotating machine, etc.?

  • 10.4 Is the CHEMICAL SAFETY signage displayed visibly at oil store, paint store, scheduled waste store and chemical storage area?

  • 10.5 Is the SPEED LIMIT signage displayed visibly at workshop?

  • 10.6 Is the SMOKING AREA signage displayed visibly at smoking area for customer and staffs?

  • 10.7 Is the VISITOR SAFETY signage displayed visibly at customer lounge/reception office or entrance of workshop?

  • 10.8 Is the ASSEMBLY POINT signage displayed visibly at designated assembly area?

  • 10.9 Is the FIRST AID signage displayed visibly to indicate the location of first aid kit?

  • 10.10 Is the FIRE EXTINGUISHER signage displayed visibly at all the fire extinguisher?

  • 10.11 Is the HIGH VOLTAGE signage displayed visibly at electrical panel?

  • 10.12 Is the PUSH & PULL signage displayed visibly at glass door?

  • Updates (Corrective Action)

  • Photo (Corrective Action)

  • Comment (* filled up by EHS upon the review of report)

11. DOCUMENTATION

  • 11.1 Is the updated EHS policy displayed clearly?

  • 11.2 Is the weekly tool-box briefing conducted and briefing records kept in good manner?

  • 11.3 Is the safety induction conducted to all staff (including new employee and contractor workers) and records kept in good manner?

  • 11.4 Is the safety briefing conducted to discuss EHS policy, emergency response procedure, driving safety, chemical handling, safety alert and safe work instruction?

  • 11.5 Is the fire drill conducted (applicable for workshop equipped with fire detection system) and fire drill report kept in good manner?

  • 11.6 Are the incident notification records (JKKP 6, 7 & 8) and incident investigation report available and kept in proper manner?

  • 11.7 Is the JKKP log book available?

  • 11.8 Are the updated Chemical Register and Safety Data Sheet (SDS) available?

  • Updates (Corrective Action)

  • Photo (Corrective Action)

  • Comment (* filled up by EHS upon the review of report)

12. OTHERS

  • Is there any other non-conformance observed?

  • Photo (Non-conformance)

  • Updates (Corrective Action)

  • Photo (Corrective Action)

  • Comment (* filled up by EHS upon the review of repot)

CONCLUSION/RECOMMENDATION

Conclusion/ Recommendation

  • Compliance (%)

  • Very poor EHS MS implementation. Immediate action is required to avoid the disciplinary action taken by the authority.

  • Poor EHS MS implementation. Need to work harder on legal compliance first before move to next level requirements.

  • Moderate EHS MS implementation. A lot of corrective action required.

  • Good EHS MS implementation. Several corrective action required.

  • Excellent EHS MS implementation. Few corrective action required and ready for EHS MS level enhancement.

  • Deadline

Completion

  • Signature

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