Emergency Medical Services Central Karoo -Health & Safety Inspection

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Documentation

Basic Conditions of Employment Act

• A copy of the act available on premises/displayed?

  Yes

  No

  N/A

• Attendance Register?

  Yes

  No

  N/A

• A list containing names and ID numbers of all employees?

  Yes

  No

  N/A

• A company letter head?

  Yes

  No

  N/A

• Health and Safety notice displayed?

  Yes

  No

  N/A

COSHH

• Does the COSHH log identify all hazardous substances held at the location?

  Yes

  No

  N/A

• Is the COSHH log kept up to date?

  Yes

  No

  N/A

• If required has air monitoring been carried out at the site?

  Yes

  No

  N/A

• Disposal of hazardous waste in place?

  Yes

  No

  N/A

• Flammable liquids correctly stored/signed?

  Yes

  No

  N/A

• Spillage procedure in place?

  Yes

  No

  N/A

Electrical Testing

• Is all portable equipment tested and labeled?

  Yes

  No

  N/A

• Is there a procedure for testing portable appliances (PAT)?

  Yes

  No

  N/A

• Have five yearly electrical installation tests been carried out?

  Yes

  No

  N/A

• Have microwaves been emission tested?

  Yes

  No

  N/A

• Certificate of compliance for electrical installation?

  Yes

  No

  N/A

Emergency Lighting

• Is the emergency lighting checked monthly?

  Yes

  No

  N/A

• Is the lighting subject to monthly discharge testing?

  Yes

  No

  N/A

Fire & Emergency

• Is the Fire Risk Assessment up to date?

  Yes

  No

  N/A

• Have all action point in the fire risk assessment been remedied?

  Yes

  No

  N/A

• Has the Responsible Person attended a Fire Safety Management Course?

  Yes

  No

  N/A

• Has a Fire & Emergency Plan been produced?

  Yes

  No

  N/A

• Is there any person with special needs at the location?

  Yes

  No

  N/A

• Is the Fire Log in date?

  Yes

  No

  N/A

• Are all events and details in the Fire Log listed correctly?

  Yes

  No

  N/A

• Have Fire Wardens been nominated, trained and is this recorded?

  Yes

  No

  N/A

• Is the fire map of the premises prominently displayed and is it up to date?

  Yes

  No

  N/A

• Is the Fire Safety Documents Folder prominently displayed with all relevant documents included?

  Yes

  No

  N/A

Induction Training

• Have local inductions been given to joiners, transferee's, work experience and contractors?

  Yes

  No

  N/A

Manual Handling

• Are there any specific manual handling issues on site which require a risk assessment?

  Yes

  No

  N/A

• Has effective/sufficient manual handling training been delivered?

  Yes

  No

  N/A

Monthly Management Log

• Are there records of all logs being completed since the last inspection?

  Yes

  No

  N/A

Risk Assessments

• Are Generic Risk Assessments available at the location?

  Yes

  No

  N/A

• Are Operational Risk Assessments Available?

  Yes

  No

  N/A

• Has a (low risk office) Risk Assessment been completed for this location?

  Yes

  No

  N/A

Servicing of Appliances

• If there is a Gas boiler is it in date for servicing?

  Yes

  No

  N/A

• Is the programme for air conditioning in date for servicing?

  Yes

  No

  N/A

• Is there a record of water filters having been cleaned/changed in the last 6 months?

  Yes

  No

  N/A

• Are all other (ad hoc) appliances being maintained & tested?

  Yes

  No

  N/A

Vehicles

• Are vehicle checks being carried out (daily & weekly)?

  Yes

  No

  N/A

• Are the documents filled in and retained for reference?

  Yes

  No

  N/A

• Are any defects found being followed up and rectified?

  Yes

  No

  N/A

Visitors

• Is there a visitors book at the location?

  Yes

  No

  N/A

• Are all unescorted visitors made aware of the Fire & Emergency Plans?

  Yes

  No

  N/A

• Are passes issued where required?

  Yes

  No

  N/A

Waste Management

• Are the arrangements for general waste removal adequate?

  Yes

  No

  N/A

• Is confidential waste adequately disposed of?

  Yes

  No

  N/A

• Are other waste streams adequately controlled? eg electrical, chemical, biological or sanitary.

  Yes

  No

  N/A

• Have all waste contractors been identified?

  Yes

  No

  N/A

• Is there a Duty of Care Waste Transfer Note on site for each waste contractor?

  Yes

  No

  N/A

• Is there a copy of the waste contractors registration certificate with the Environment Agency available?

  Yes

  No

  N/A

• Are special waste items being death with legitimately?

  Yes

  No

  N/A

Physical Inspection

Accident/Incident Logging

• Are all officers, staff, line managers and supervisors aware of the accident reporting procedure?

  Yes

  No

  N/A

Fire

• Are Fire Action Notices posted?

  Yes

  No

  N/A

• Are the safety signs correct and understandable?

  Yes

  No

  N/A

• Is there any specialist escape equipment on the premises?

  Yes

  No

  N/A

• Are fire doors identified and marked up correctly?

  Yes

  No

  N/A

• Are intumescent strips and smoke seals in good condition?

  Yes

  No

  N/A

• Have fire doors been fitted with vision panels?

  Yes

  No

  N/A

• Do all fire doors operate correctly?

  Yes

  No

  N/A

• Are there suitable and sufficient fire extinguishers at the location?

  Yes

  No

  N/A

• Are all fire extinguishers in date for test?

  Yes

  No

  N/A

• Is furniture suitable/compliant to CE standards with regards to fire?

  Yes

  No

  N/A

• Have all action points been completed from the last premises visit by the Fire Service?

  Yes

  No

  N/A

• Smoke/Heat detectors checked?

  Yes

  No

  N/A

• Are all fire doors, exits and escape routed free from obstruction?

  Yes

  No

  N/A

First Aid Equipment

• Is there suitable and sufficient first aid equipment at the location?

  Yes

  No

  N/A

• Is the first aid equipment in date?

  Yes

  No

  N/A

• Certificate of competency for first aiders?

  Yes

  No

  N/A

• Telephone number of the appointed person in place?

  Yes

  No

  N/A

• Name of the appointed person displayed and dated?

  Yes

  No

  N/A

• Accident reporting procedure in place?

  Yes

  No

  N/A

General Housekeeping

• No smoking signs in position?

  Yes

  No

  N/A

• Tripping Hazards(including floor finishes)?

  Yes

  No

  N/A

• All electrical cleaning equipment tested?

  Yes

  No

  N/A

• Rubbish disposal area clean and clear?

  Yes

  No

  N/A

• Sharps removal procedure in place?

  Yes

  No

  N/A

• Are walks, partitions, ceilings, glazing and doors in good condition?

  Yes

  No

  N/A

• Is the clear-desk policy put in to place?

  Yes

  No

  N/A

H&S Communications

• Is there a Health & Safety notice board?

  Yes

  No

  N/A

• Is the current Area Safety Plan displayed?

  Yes

  No

  N/A

• Is there an up to date HSE H&S poster prominently displayed and filled in?

  Yes

  No

  N/A

• Is a copy of the latest Area H&S Meeting minutes displayed?

  Yes

  No

  N/A

Health & Safety Policy

• Are officers and staff aware of the H&S Policy, and do they understand it?

  Yes

  No

  N/A

• In the H&S Statement displayed up to date?

  Yes

  No

  N/A

• Inspection reports by Health & Safety Representatives?

  Yes

  No

  N/A

• A copy of the Occupational Health & Safety Act & Regulation?

  Yes

  No

  N/A

• COIDA registration number?

  Yes

  No

  N/A

• Occupational hygiene monitoring reports?

  Yes

  No

  N/A

• Certificates & inspection reports for pressure equipment?

  Yes

  No

  N/A

• Risk assessment records, including health risk assessment?

  Yes

  No

  N/A

Kitchen areas

• Cleaning schedule in place?

  Yes

  No

  N/A

• Safety notices in place?

  Yes

  No

  N/A

• Microwave sticker in place?

  Yes

  No

  N/A

• Spillage procedure in place?

  Yes

  No

  N/A

• Is there suitable drinking water supply available?

  Yes

  No

  N/A

• Is the ventilation suitable?

  Yes

  No

  N/A

• Is the heating adequate?

  Yes

  No

  N/A

Toilet Facilities

• Adequate soap?

  Yes

  No

  N/A

• Adequate toilet paper?

  Yes

  No

  N/A

• Sanitary disposal in place?

  Yes

  No

  N/A

• Walls and surfaces clean?

  Yes

  No

  N/A

• Hand towels/drying facilities in place and working?

  Yes

  No

  N/A

• Are toilets and washrooms suitable and sufficient?

  Yes

  No

  N/A

• Is the locker room tidy and fit for purpose?

  Yes

  No

  N/A

• Are storage areas in a safe condition?

  Yes

  No

  N/A

• Is equipment built on purpose built shelves?

  Yes

  No

  N/A

Material/Linen Storage

• Linen correctly stored?

  Yes

  No

  N/A

• Shelving overloaded/stacked incorrectly?

  Yes

  No

  N/A

• Shelving in good condition

  Yes

  No

  N/A

Outside Areas

• Pavement in a good condition?

  Yes

  No

  N/A

• Steps clear of obstruction and clean?

  Yes

  No

  N/A

• All lights working?

  Yes

  No

  N/A

• Roadways in a good condition?

  Yes

  No

  N/A

• All notices inplace?

  Yes

  No

  N/A