Site Details

Site Profile

Occupier

Number of Buildings

Building Name

Building used as

Building Classifications

Building Code of Australia Classifications
Class 1(a) – a single dwelling or attached dwellings (e.g.: a terrace, duplex, etc.) where each dwelling is separated by a fire wall.
Class 1(b) - one or more buildings that constitute a boarding house, guest house, hostel of small scale (i.e.: not exceeding 12 persons or 300m2 in floor area).
Class 2 – a building containing 2 or more dwelling units (e.g.: flats, apartments).
Class 3 – a residential building for a number of persons such as a large scale boarding house, guest house, hostel, the residential part of a hotel, motel, school, etc.
Class 4 – a dwelling unit that is a part of a commercial use (e.g.: a caretakers/managers flat).
Class 5 – an office building.
Class 6 – a shop or other building where goods or services are retailed directly to the public.
Class 7a – a building used as a car park.
Class 7b - a building for storage, or display of goods or produce for sale by wholesale.
Class 8 – a laboratory or a building where a process takes place (e.g.: factory, workshop, etc.).
Class 9(a) – a health care building (e.g.: a hospital, clinic, etc.).
Class 9(b) – an assembly building (e.g.: community hall, church, sports hall, etc.)
Class 9(c) – an aged care building.
Class 10(a) – a non-habitable building being a private garage, shed, or the like.
Class 10(b) – a structure (e.g.: a fence, wall, mast, swimming pool, etc.).

Building Summary

Building

Building Name

Building used as

Building Classifications

Building Code of Australia Classifications
Class 1(a) – a single dwelling or attached dwellings (eg: a terrace, duplex, etc) where each dwelling is separated by a fire wall.
Class 1(b) - one or more buildings that constitute a boarding house, guest house, hostel of small scale (ie: not exceeding 12 persons or 300m2 in floor area).
Class 2 – a building containing 2 or more dwelling units (eg: flats, apartments).
Class 3 – a residential building for a number of persons such as a large scale boarding house, guest house, hostel, the residential part of a hotel, motel, school, etc.
Class 4 – a dwelling unit that is a part of a commercial use (eg: a caretakers/managers flat).
Class 5 – an office building.
Class 6 – a shop or other building where goods or services are retailed directly to the public.
Class 7a – a building used as a car park.
Class 7b - a building for storage, or display of goods or produce for sale by wholesale.
Class 8 – a laboratory or a building where a process takes place (eg: factory, workshop, etc).
Class 9(a) – a health care building (eg: a hospital, clinic, etc).
Class 9(b) – an assembly building (eg: community hall, church, sports hall, etc)
Class 9(c) – an aged care building.
Class 10(a) – a non-habitable building being a private garage, shed, or the like.
Class 10(b) – a structure (eg: a fence, wall, mast, swimming pool, etc).

Site Contact

Contact Number

Email Address

Approval Documents

Approval Documents

Does the organisation hold the relevant approval documents?

What documents are being held?
Fire Safety Installation Checklist

This list may be used to document the fire safety installations in the building if, following a written request, relevant approval documents cannot be obtained from your Local Government, building certifier or other approval agency. It must be retained with the other approval documents as required in Section 25 of the Building Fire Safety Regulation 2008.

Air handling systems

Access panels through fire rated construction

Emergency lifts

Emergency lighting

Emergency power supply

Emergency warning and intercommunication systems

Exit signage

Fire control centres

Fire curtains

Fire dampers

Fire detection / Alarm system

Fire doors

Fire extinguishers

Fire hose reels

Fire hydrants

Fire mains

Fire pumps

Fire hydrant booster assembly

Fire sprinklers

Fire sprinkler booster assembly

Fire shutters

Fire windows

Protection of penetrations through fire rated construction

Smoke and heat venting systems

Smoke exhaust system

Smoke doorsets

Solid core doors

Special automatic suppression systems (gas, powder etc.)

Stairwell pressurisation systems

Structural fire protection

Systems required to have a fire resistance level

Other features

Additional Fire Safety Installations

Feature

Other features - includes additional fire safety installations or conditions that are required under the building's alternative solution of the Building Act 1975 or Building Code of Australia clauses E1.10 and E2.3.

Has a written request been sent to the local government requesting these documents?

If the relevant approval documents cannot be obtained from your Local Government, building certifier or other approval rating it is a requirement that evidence of attempting to obtain this information forms part of the fire safety management plan. A copy of the written request must be retained with the other approval documents as required in Section 25 of the Building Fire Safety Regulation 2008.

Is this written request retained with other approval documents as required in Section 25 of the Building Fire Safety Regulation 2008?

A copy of the written request must be retained with the other approval documents as required in Section 25 of the Building Fire Safety Regulation 2008.

Are they retained with other approval documents as required in Section 25 of the Building Fire Safety Regulation 2008?

It is a requirement that a full list of the fire safety installations in the building forms part of the fire safety management plan. It must be retained with the other approval documents as required in Section 25 of the Building Fire Safety Regulation 2008.

Has a written request been sent to the local government requesting these documents?

If the relevant approval documents cannot be obtained from your Local Government, building certifier or other approval rating it is a requirement that evidence of attempting to obtain this information forms part of the fire safety management plan. A copy of the written request must be retained with the other approval documents as required in Section 25 of the Building Fire Safety Regulation 2008.

Is this written request retained with other approval documents as required in Section 25 of the Building Fire Safety Regulation 2008?

A copy of the written request must be retained with the other approval documents as required in Section 25 of the Building Fire Safety Regulation 2008.

Fire Safety Installation Checklist

This list may be used to document the fire safety installations in the building if, following a written request, relevant approval documents cannot be obtained from your Local Government, building certifier or other approval agency. It must be retained with the other approval documents as required in Section 25 of the Building Fire Safety Regulation 2008.

Air handling systems

Access panels through fire rated construction

Emergency lifts

Emergency lighting

Emergency power supply

Emergency warning and intercommunication systems

Exit signage

Fire control centres

Fire curtains

Fire dampers

Fire detection / Alarm system

Fire doors

Fire extinguishers

Fire hose reels

Fire hydrants

Fire mains

Fire pumps

Fire hydrant booster assembly

Fire sprinklers

Fire sprinkler booster assembly

Fire shutters

Fire windows

Protection of penetrations through fire rated construction

Smoke and heat venting systems

Smoke exhaust system

Smoke doorsets

Solid core doors

Special automatic suppression systems (gas, powder etc.)

Stairwell pressurisation systems

Structural fire protection

Systems required to have a fire resistance level

Other features

Additional Fire Safety Installations

Feature

Other features - includes additional fire safety installations or conditions that are required under the building's alternative solution of the Building Act 1975 or Building Code of Australia clauses E1.10 and E2.3.

Assessment System

Audit Process

The contents of this report are based on information obtained during a physical site inspection of the premises, communications with authorised personnel and access to documentation that is held on site.

A simple assessment system has been utilised as detailed below to determine the present state of each category assessed.

Summary of Report Gradings

1. Complies
Items that are deemed to satisfy the requirements of the Building Fire Safety Regulation and Australian Standard 3745 & 1851.

2. Partially Complies
Items that are deemed not critical to the safety of Occupier's, but are still required to be resolved.

3. Non-Compliant
Items that are deemed critical to the safety of Occupier's and require to be resolved within one month. In certain instances immediate interim measures may need to be put in place to ensure the safety of occupiers.

4. Not Applicable
Items that are not present or installed or do not relate to the type of premises.

Definitions

Appropriately Qualified Person
For carrying out maintenance of a prescribed fire safety installation of a particular type, means a person who holds a licence of a class or type, or with an endorsement that is—

• if the installation is a water-based fire safety installation—
o stated in the Plumbing and Drainage Regulation 2003, schedule 2, items 4 to 6; or
o stated in the Plumbing and Drainage Regulation 2003, schedule 3, items 4 and 5; or
o stated in the Queensland Building and Construction Commission Regulation 2003, schedule 2A; or
o otherwise—stated in the Queensland Building and Construction Commission Regulation 2003, schedule 2A; and
• for which the scope of work includes the maintenance of installations of that type.

Critical Defect
A defect in a prescribed fire safety installation for a building is a critical defect if—
(a) the defect is likely to render the installation inoperable; and
(b) the defect is reasonably likely to have a significant adverse impact on the safety of occupants of part or all of the building if a fire or hazardous materials emergency happens.

Designated Assembly Area
For a building or a part of a building, means a place of safety outside the building where persons evacuating the building or the part are expected to assemble under the building’s fire and evacuation plan.

Emergency Plan
The written documentation of the emergency arrangements for a facility, generally made during the planning process. It consists of the preparedness, prevention and response activities and includes the agreed emergency roles, responsibilities, strategies, systems and arrangements.

Evacuation Coordination Instructions
For a building, means instructions about carrying out the evacuation coordination procedures for the building.

Evacuation Diagram
Emergency and evacuation information about the facility, compromising a pictorial representation of the floor area and other relevant emergency response information.

Evacuation Route
The evacuation route is:
• A path of travel from any place in the building, through a final exit of the building, to a place of safety outside the building; or
• A path of travel from a common area of the building, through a final exit of the building to a place of safety outside the building;
• An evacuation route also includes the space above the path of travel.

Fire and Evacuation Instructions
For a building, means general evacuation instructions, first-response evacuation instructions or evacuation coordination instructions for the building.

First-Response Evacuation Instructions
For a building, means instructions about the method of operation of manually operated fire alarms and firefighting equipment in the building, including at least 1 of the following—
(a) training in the use of the fire alarms and firefighting equipment;
(b) a demonstration of the use of manually operated fire alarms and firefighting equipment that are identical, or at least similar to, the fire alarms and firefighting equipment in the building.

Locking a Door
• A reference to locking a door is a reference to locking the door in a closed position;
• Locking a door includes fastening the door or otherwise interfering with its ability to be opened;
• A door on an evacuation route of a building is not locked if it can be opened
o From the internal side using a device that can be operated by downward pressure or pushing action using one hand; or
o In another way the complies with the Building Code of Australia

Maintenance of Fire Installations
Maintenance for a prescribed fire safety installation means inspection and testing, or repair, of the installation necessary to ensure that it continues to operate at its original performance level and in accordance with any relevant Australian Standards.

Occupancy Limits for Buildings
The occupier of a building must ensure that the number of persons in the building at any one time is not more than the maximum number that may be accommodated under the Building Code of Australia, part D1.13 and D1.6

Fire Audit Findings

Means of Escape from Buildings
Evacuation Routes

Are all nominated exit routes clear from obstruction?
(photos of non-conformances)

So all nominated exit routes have a 900mm minimum clearance?
(photos of non-conformances with dimensions)

Is there a clearly identified Evacuation Assembly area?
(Photo of signage and area)

Are the final exits of any adjoining properties clear?

Exit Doors

Are all nominated exit doors fitted with compliant hardware? Lever type, one action.
(photos of all nominated exit hardware)

Do all nominated exit doors swing in the direction of egress?
(photos of all nominated exit doors)

Do all nominated sliding exit doors have direction indication and "slide" notation?
(photo of all nominated exit doors)

Fire/Smoke Doors

Are there any fire or smoke doors installed on the site?
(photo of each door and the installation tag)

Is there a log book showing that the system was tested within 6 months?
(photo of last completed page in logbook)

Fire Separation Walls

Are there any fire separation walls in the building?
(photo of each wall)

Are all penetrations sealed and wall in good condition?
(photo of all penetrations)

Is there a register of fire wall penetrations?
(photo of register document)

Evacuation Signs/Diagrams - General

Do the evacuation signs/diagrams contain the required information?
(photo of each diagram)

Are the evacuation signs/diagrams securely fastened and orientated for the building?

Occupancy Limits for Buildings
Obligations for all Buildings

Have steps been taken to ensure the building is not overcrowded?
(record number of occupants residing in building)

Maintenance of Fire Safety Installations
Exit Signs/Emergency Lighting

Are there exit lights installed?
(photos of all exit lights)

Is there a log book showing lights have been tested within 6 months?
(photo of last completed page in logbook)

Portable Fire Equipment

Are there extinguishers and fire blankets installed?
(photo of each extinguisher and blanket)

Is the cylinder pressure test in date?
(phot of date stamp on cylinder)

Is the tag attached and punched within the last 6 months?
(photo of each tag)

Fire Hose Reels

Are there any Fire Hose Reels installed on site?
(photo of each fire hose reel)

Is the tag attached and punched within the last 6 months?
(photo of each tag)

Fire Detection and Alarm Systems

Is there a Fire Indicator Panel on the site?
(photo of the main FIP and mimic panels)

Is there a log book showing FIP has been tested within 1 month?
(photo of last completed page in logbook)

Is the FIP monitored by the QFES?
(photo of ASE)

Is the number of unwanted alarm activations below the prescribed average?

If a Class 2 accommodation building, are smoke alarms installed in the sole occupancy units?

Sprinkler Systems

Are there sprinklers installed on the site?
(photo of sprinkler head, control valve box and pumpset)

Is there a log book showing that the system was tested within 1 month?
(photo of last completed page in logbook)

On-site Hydrant System

Is the on-site Fire Hydrant Booster Installation undamaged?

Are the on-site Fire Hydrants undamaged?

Can current maintenance records for the on-site Hydrant System be produced upon request?

Hydrant/Sprinkler Pumpsets

Are the Hydrant/Sprinkler Pumpsets correctly maintained?

Can current maintenance records for Pumpsets be produced upon request?

Stairwell Pressurisation

Can current maintenance records for Stairwell Pressurisation be produced upon request?

Smoke Detectors

Are there smoke detectors installed in each room and hallway?
(photo of each smoke alarm)

Is there a log book showing smoke detectors have been tested within 6 months?
(photo of last completed page in logbook)

Standby Power Supply

Can current maintenance records for Standby Power be produced upon request?

Emergency Lift - Fire Service Control

Can current maintenance records for Emergency Lifts be produced upon request?

Fire Dampers

Are there any fire dampers installed in the building HVAC or mechanical ventilation system?
(photo of each damper)

Is there a log book showing that the system was tested within 6 months?
(phot of last completed page in log book)

Critical Defects

If a Critical Defect Notice has been received, has action been taken to rectify within one month?

If a Critical Defect Notice has been received, have interim measures been put in place?

Miscellaneous
Housekeeping

Is housekeeping acceptable?

Evacuation Planning, Instruction and Practice
Fire and Evacuation Plans

Is there a fire and evacuation plan in place for each building?

Is there a managing entity and secondary Occupier's' fire and evacuation plan for multi-occupancy buildings?

Are all the fire and evacuation plans kept in specified form?

Do fire and evacuation plans reflect alternative building solutions?

Are all fire and evacuation plans available upon request?

Are all fire and evacuation plans current and reviewed annually?

Fire and Evacuation Instruction

Is there a procedure in place to evacuate persons with special needs?
(record the number of persons with a completed Impairment Checklist)

Have general evacuation instructions been given?

Are records for general evacuation instructions kept and available upon request?
(photo of training records)

Have first response evacuation instructions been given?

Are records for first response evacuation instructions kept and available upon request?

Have evacuation coordination instructions been given?

Are records for evacuation coordination instructions kept and available upon request?

Has evacuation practice been conducted monthly?

Are evacuation practice records kept and available upon request?
(photo of fire drill records)

Has a Fire Safety Adviser been appointed?

Is there a procedure in place to provide 'adequate instruction' to prescribed persons?

Record Keeping
Approval Documents

Are approval documents obtained and kept?

Is there a current Certificate of Classification displayed at the entrance?
(photo of CoC on wall)

Is there a copy of the Certificate of Classification in the EMP?
(photo of CoC in folder)

Are there alternative solutions identified on the CoC?

Is the Alternative Building Solution advice displayed?

Is there any evidence of a QFES inspection?
(photo of most current inspection form)

Occupier's Statement (Annual)

Is there a current Occupiers Statement in the EMP? (date within 12 months)

Record Security

Are records kept in a way that is reasonably safe from the effects of fire?

Is a copy of all prescribed documents kept in another place?

Budget Accommodation
Fire Safety Management Plan

Are Fire Safety Management Plans available for inspection during business hours?

Are current Fire Safety Management Plans prepared and implemented?
(photo of EMP cover page, including last review date)

Add signature
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.