Ethical Compliance Check list- QCL

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

• Yes

  No

  N/A

• Rev 01

  Yes

  No

  N/A

• Revised Date: 07.02.2023

General

• 1. List of terminated employees in previous 12 months with their personal files (records to be kept for 2 years)

  Yes

  No

  N/A

• 2. Retain data on rejected applications at least 12 months

  Yes

  No

  N/A

• 3. Gramasevaka certificate or police report

  Yes

  No

  N/A

4. Policies

• 1. Prohibition of forced labour

  Yes

  No

  N/A

• 2. Prohibition of child labour

  Yes

  No

  N/A

• 3. Prohibition of harassment and abuse

  Yes

  No

  N/A

• 4. Compensation and benefits

  Yes

  No

  N/A

• 5. Hours of work

• 6. Prohibition of discrimination

  Yes

  No

  N/A

7. Health & safety

8. Freedom of association and collective Bargain

9. Environment

• 10. Customer complaints

  Yes

  No

  N/A

11. Security

Training programme legislations / ETI/ WRAP

• 1. Attendance evidence Training programme of relevant individuals/ HR personals for new law/

  Yes

  No

  N/A

• 2. Training programme to train the establish policies to work force ( for communication above policies could be posted in the notice board)

  Yes

  No

  N/A

3. Chemical handlers Knowhow about Chemical Management

• 4. Employee Knowhow about emergency handling procedures

  Yes

  No

  N/A

• 5. First Aid training & Fire training evidence as per the legal requirement

  Yes

  No

  N/A

FACTORY RECORDS

Page 1 of 9

Instructions to Security / Agreement

• 3. Post Addresses and Telephone numbers of: District Factory inspecting Engineer & Chief

• Factory Inspecting Engineer on notice boards

  Yes

  No

  N/A

• 4. Availability of ID cards for all the employees

  Yes

  No

  N/A

• 5. Post emergency contact numbers: Nearest Police, Hospital, Fire brigade on notice boards

  Yes

  No

  N/A

• 6. Updated young workers list

  Yes

  No

  N/A

Medical room

• Individual records of sicknesses/medical treatments

  Yes

  No

  N/A

• 1. Trained Nurse - Certificate to be posted

  Yes

  No

  N/A

• 2. Visiting Doctors name & Contact details to be posted

  Yes

  No

  N/A

• 3. Sick room clean & separate beds for male/female with privacy

  Yes

  No

  N/A

• 4. Accidents recorded, analysed & preventive action taken

  Yes

  No

  N/A

• 5. Medicines prescribed by Doctor to store separately with lock and key

  Yes

  No

  N/A

7. Summary of sicknesses-( manual)

• 8. Records of injections given & needle disposal

  Yes

  No

  N/A

• 9. Sterilization records

  Yes

  No

  N/A

• 10. Separate bin for clinical waste

  Yes

  No

  N/A

• 11. First aid training records & lists of names

  Yes

  No

  N/A

• 12. Update the photos of all first aid boxes

  Media

• 13. Instructions on handling of hazardous chemicals/ MSDS of

  Yes

  No

  N/A

• 14. Updated Lists of Pregnant employees

  Yes

  No

  N/A

• 15. Updated List of employees on Maternity leave

  Yes

  No

  N/A

• 16. All required medicine available in the First Aid Boxes

  Yes

  No

  N/A

• 17. Check & replenish stock in 1st aid boxes daily & record

  Yes

  No

  N/A

• 18. Unavailability of expired medicine in aid boxes

  Yes

  No

  N/A

• 19. List of Items signed by Doctor to display with the box

  Yes

  No

  N/A

• 20. First Aid Boxes accessible to each work area

  Yes

  No

  N/A

• 21. Accident records/ Accident investigation / Accident Tree

  Yes

  No

  N/A

• 22. Shouldn’t be any evidence of pregnancy tests

  Yes

  No

  N/A

• 23. Proper education on Nurses to prevent Blood Born disease

  Yes

  No

  N/A

• SUBCONTRACTORS

  Yes

  No

  N/A

1. CANTEEN

2. SECURITY

3. CLEANING SERVICE

• Personal files with appointment letters, proof of age records, pay records, time records, etc

  Yes

  No

  N/A

• Personal files with appointment letters, proof of age records, pay records, time records, etc

  Yes

  No

  N/A

Page 2 of 9

• Personal files with appointment letters, proof of age records, pay records, time records, etc

  Yes

  No

  N/A

• Forced labour

  Yes

  No

  N/A

• 4. Signed off appointment letters

  Yes

  No

  N/A

• 5. Forced Labour requirement/ Compliance requirement & Decathlon COC communication rank 2 Suppliers as per the Decathlon requirements

  Yes

  No

  N/A

• 6. Probation letter

  Yes

  No

  N/A

• 7. Confirmation letter

  Yes

  No

  N/A

• 8. Salary increment letters

  Yes

  No

  N/A

• 9. OT voluntary and limited to local and ETI law

  Yes

  No

  N/A

• 10. Security people act on non-threatening manner ( may ask that question at the worker personal file)

  Yes

  No

  N/A

• 11. Letters of consent for deductions, Welfare, Savings, Festival adv

  Yes

  No

  N/A