Facilities & Compliance Audit CPW

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Add media

  Media

INFORMATION Front of house / sales floor:

• Standard signage*

  Yes

  No

  N/A

• Induction loop sign

  Yes

  No

  N/A

• Signing in process implemented

  Yes

  No

  N/A

• Visitors notice available*

  Yes

  No

  N/A

INFORMATION Back of house / posters:

• Health and Safety Law Poster displayed and correctly completed

  Yes

  No

  N/A

• Accident Reporting

  Yes

  No

  N/A

• Manual Handling

  Yes

  No

  N/A

• Helpline contact details

  Yes

  No

  N/A

• Policy Statement

  Yes

  No

  N/A

• First Aid notice

  Yes

  No

  N/A

• Switch it off signs*

  Yes

  No

  N/A

PROCESS

• Weekly Ten Point Audit completed

  Yes

  No

  N/A

• Safety / Property file available

  Yes

  No

  N/A

• Contractor maintenance records

  Yes

  No

  N/A

• Contractor testing records / certificates

  Yes

  No

  N/A

• Store test records

  Yes

  No

  N/A

• General risk assessment (issues/items actioned)

  Yes

  No

  N/A

• Fire risk assessment (issues/items actioned)

  Yes

  No

  N/A

• 365 Safety Audit (recommendations implemented)

  Yes

  No

  N/A

• Third party audit / assessment

  Yes

  No

  N/A

HOUSEKEEPING & WELFARE

• Tripping hazards avoided - Externally (within demise)

  Yes

  No

  N/A

• Tripping hazards avoided - Sales floor

  Yes

  No

  N/A

• Tripping hazards avoided - Off sales

  Yes

  No

  N/A

• Hygiene, areas clean & tidy - Sales floor

  Yes

  No

  N/A

• Hygiene, areas clean & tidy - Off sales

  Yes

  No

  N/A

• Hygiene, areas clean & tidy - Kitchen / rest areas

  Yes

  No

  N/A

• Hygiene, areas clean & tidy - Microwave/Fridge/Kettle

  Yes

  No

  N/A

• Areas of glazing Regulation 14 compliant*

  Yes

  No

  N/A

MISC

• Permit to work process - Employees aware and implemented

  Yes

  No

  N/A

• Coat hooks available

  Yes

  No

  N/A

• Broken furniture taken out of use

  Yes

  No

  N/A

• Adequate step ladders provided & in good order

  Yes

  No

  N/A

• Suitable snips available to open tote seals

  Yes

  No

  N/A

• Induction loop available & operational

  Yes

  No

  N/A

• Asbestos report available

  Yes

  No

  N/A

FIRE - Means of Escape

• Internal escape routes clear

  Yes

  No

  N/A

• Doors signed & compliant*

  Yes

  No

  N/A

• Closers operational

  Yes

  No

  N/A

• Emergency lighting compliant*

  Yes

  No

  N/A

• Escape signage compliant & adequate*

  Yes

  No

  N/A

• Fire Action Notice(s) displayed and correctly completed

  Yes

  No

  N/A

• Final exit clear internally & externally

  Yes

  No

  N/A

• Fire Exit Keep Clear signage in place

  Yes

  No

  N/A

• Additional security on final exit open / removed*

  Yes

  No

  N/A

• Unlock when occupied (or similar) sign in place

  Yes

  No

  N/A

• External escape routes clear

  Yes

  No

  N/A

• Assembly point suitably located

  Yes

  No

  N/A

• Fire drills carried out and recorded in log book

  Yes

  No

  N/A

• Drills co-ordinated with others

  Yes

  No

  N/A

FIRE - Detection, Prevention & Control

• Fire Alarm installed, panel accessible. Type M - L1 - L2 - L3 - P1 - P2 (Note in drop down box)<br>

  Yes

  No

  N/A

• Call points at strategic locations

  Yes

  No

  N/A

• Alarm audible throughout

  Yes

  No

  N/A

• Central link to monitoring station operational

  Yes

  No

  N/A

• Adequate smoke detection throughout

  Yes

  No

  N/A

• Adequate extinguisher provision with correct signage in place

  Yes

  No

  N/A

• Sprinkler system installed with maintenance / test records available

  Yes

  No

  N/A

• Combustible materials controlled

  Yes

  No

  N/A

• Sources of ignition controlled

  Yes

  No

  N/A

ACCIDENTS & FIRST AID

• Appointed person identified

  Yes

  No

  N/A

• First aid kit available & contents in-date

  Yes

  No

  N/A

• Accident book available

  Yes

  No

  N/A

• Reporting facility available

  Yes

  No

  N/A

COLLEAGUE AWARENESS

• Accident reporting*

  Yes

  No

  N/A

• Hazard reporting*

  Yes

  No

  N/A

• How2 safety information availability

  Yes

  No

  N/A

• Evacuation process / Assembly point location

  Yes

  No

  N/A

• Induction loop use

  Yes

  No

  N/A

STATUTORY TESTING & MAINTENANCE

• Fire systems, under contract

  Yes

  No

  N/A

• Fire systems, In house*

  Yes

  No

  N/A

• Air conditioning / heating

  Yes

  No

  N/A

• Portable appliance testing

  Yes

  No

  N/A

• Asbestos survey / condition report

  Yes

  No

  N/A

PROPERTY AUDIT

• Fabric, good condition externally - Signage

  Yes

  No

  N/A

• Fabric, good condition externally - Shop front

  Yes

  No

  N/A

• Fabric, good condition externally - Facade, gutters etc.

  Yes

  No

  N/A

• Fabric, good condition externally - Window frames / glazing

  Yes

  No

  N/A

• Fabric, good condition externally - Roof

  Yes

  No

  N/A

• Fabric, good condition sales floor -Flooring

  Yes

  No

  N/A

• Fabric, good condition sales floor - Fixtures & Fittings

  Yes

  No

  N/A

• Fabric, good condition sales floor - Lighting

  Yes

  No

  N/A

• Fabric, good condition sales floor - Ceiling

  Yes

  No

  N/A

• Fabric, good condition sales floor - Walls

  Yes

  No

  N/A

• Fabric, good condition BOH - Flooring

  Yes

  No

  N/A

• Fabric, good condition BOH - Fixtures & Fittings

  Yes

  No

  N/A

• Fabric, good condition BOH - Lighting

  Yes

  No

  N/A

• Fabric, good condition BOH - Ceiling

  Yes

  No

  N/A

• Fabric, good condition BOH - Walls

  Yes

  No

  N/A

ASSETS

• RGM Office

  Yes

  No

  N/A

• Meeting room

  Yes

  No

  N/A

• Loading bay

  Yes

  No

  N/A

• Dedicated rest area

  Yes

  No

  N/A

• ERC

  Yes

  No

  N/A

EQUALITY ACT PROVISION

• Level / Clear access

  Yes

  No

  N/A

• Entrance of adequate width

  Yes

  No

  N/A

• Automatic doors

  Yes

  No

  N/A

• Drop counter available

  Yes

  No

  N/A

• Sales floor, adequate access/circulation

  Yes

  No

  N/A

• Colour difference where required i.e. Changes in floor surface / levels / steps

  Yes

  No

  N/A

• Welfare facilities

  Yes

  No

  N/A

• Evacuation procedures

  Yes

  No

  N/A

• Awareness

  Yes

  No

  N/A

ENVIRONMENT

• Sign photocell

  Yes

  No

  N/A

• Last man out switch

  Yes

  No

  N/A

• BOH motion sensor

  Yes

  No

  N/A

• Switch it off signs

  Yes

  No

  N/A

• Over-door heater

  Yes

  No

  N/A

• Recycling

  Yes

  No

  N/A

• Awareness

  Yes

  No

  N/A

GUIDANCE

• Standard signage: All stores should have a composite poster in their front window combining No Smoking (appropriate to country), WEEE & Guide Dogs Only

• Visitors Notice should be shown when signing in

• Stores without BOH motion sensor controlled lighting should be displaying a "switch it off" sticker above each light switch

• Regulation 14 of the Workplace Regulations requires that all glazing where someone could walk into it should be clearly marked

• Only stores where asbestos has been identified will have an asbestos report available

• Fire doors should be signed "Fire Door Keep Shut", Closed when not in use and never propped open. Door must securely fit into frame and vision panels must not be blocked or obscured

• Emergency lighting should be sufficient to allow occupants to escape safely, specific areas include: Landings, changes of direction etc. Compliance also requires the Auditor to check hat all units are charging correctly

• All escape signage should be "Running Man" type any signs with "FIRE ESCAPE" only must be replaced. As wit emergency lighting signs are required at specific locations i.e. Changes in direction & above all doors on fire escape routes

• Many stores will have additional security locks or drop bars installed, these MUST be in the open position / removed when he building is occupied. All such exit doors must carry the sign "Security fastening must be removed when building is occupied" or similar text

• Stores with sprinkler systems installed should be made aware of the sprinkler impairment form and process, a suitable maintenance / test process should also be implemented

• Principal means of reporting accidents / incidents & dangerous occurrences is via the Property Helpline 0871 386 1441 or by email to healthandsafety@cpwplc.com

• Principal means of reporting hazards is via the Property Helpline 0871 386 1441, by email to healthandsafety@cpwplc.com or by contacting the Regional Building Surveyor

• Statutory interim testing of fire alarm, emergency lighting etc. must be completed by the Store Manager, guidance is available on How2. If necessary training, log book, test keys etc.can be provided