Facilities and Compliance Inspection

• Conducted on

  Date

• Prepared by

• Location
  Address

Internal Repairs

• Are all communal areas in a good state of repair?

  Yes

  No

  None Present

• Decoration Acceptable standard?

  Yes

  No

  None Present

General Lighting

• Any bulbs out or any signs of Damage?

  Yes

  No

  None Present

• Timing/sensors working?

  Yes

  No

  None Present

• Are stairs and corridors adequately lit

  Yes

  No

  None Present

Internal Flooring

• Floor clear of obstructions and hazards?

  Yes

  No

  None Present

• Flooring / carpets damaged?

  Yes

  No

  None Present

Staircase

• Bannisters secured and free of defects?

  Yes

  No

  None Present

• Nosing on stairs secure?

  Yes

  No

  None Present

Notice boards

• Is there a noticeboard present which displays the agreed YHG customer information/ is it up to date?

  Yes

  No

  None Present

Cleanliness – Contract Management

• Is Flooring clean and in good state of repair?

  Yes

  No

  None Present

• Are communal areas free from litter and junk mail?

  Yes

  No

  None Present

• Are internal walls clean/free from marks, scuffs?

  Yes

  No

  None Present

• Are the cleaning attendance records signed and up to date?

  Yes

  No

  None Present

• Have any reports/complaints been made to the respective contract manager?

  Yes

  No

  None Present

• Are lifts and stairways clean and clear from hazards?

  Yes

  No

  None Present

• Have photos been taken of condition on date of inspection?

  Yes

  No

  None Present

Communal Facilities - Are all below designated as restricted areas and access secured at all times

• Storage cupboards

  Yes

  No

  None Present

• Tenant meters

  Yes

  No

  None Present

• Are Basement areas safe

  Yes

  No

  None Present

• Plant rooms

  Yes

  No

  None Present

• Guerder box

  Yes

  No

  None Present

External lighting

• Is external lighting adequate and in working order?

  Yes

  No

  None Present

• Has the light been seen to illuminate or was just a visual inspection of the fitting carried out?

  Yes

  No

  None Present

External Doors & ates/barriers

• Are all external doors, gates, barriers & roller shutters fit for purpose, in good working order & adequate levels of security?

  Yes

  No

  None Present

House keeping

• Is there any general rubbish or stored items which cause trip or fire hazard?

  Yes

  No

  None Present

• Means of escape Clear of obstructions?

  Yes

  No

  None Present

Rain water

• Are all grid covers intact

  Yes

  No

  None Present

• Are all gutters visibly free from blockages/leaking?

  Yes

  No

  None Present

Fencing

• Are all fences and external walls secure and free from damage?

  Yes

  No

  None Present

Outside & Grounds Maintenance – Contract Management

• Are all external footpaths clear and free from trip hazards?

  Yes

  No

  None Present

• Have the Grounds Maintenance contractors carried out their scheduled visit?

  Yes

  No

  None Present

• It is up to standard with all agreed areas maintained to a satisfactory standard?

  Yes

  No

  None Present

• Have any complaints/issues been reported to the respective contractor?

  Yes

  No

  None Present

• Fire Signage

  Yes

  No

  None Present

• Is suitable signage in place and clearly visible, to indicate the emergency procedures and external assembly points

  Yes

  No

  None Present

Fly-tipping

• Are all external areas, including car parks and grounds free from any fly-tipping, graffiti, litter and well-maintained?

  Yes

  No

  None Present

Access/Egress

• Are all designated fire exits visible and provided with emergency lighting?

  Yes

  No

  None Present

• Exit secure and working?

  Yes

  No

  None Present

• Exits clearly signed, well lit, free of obstruction?

  Yes

  No

  None Present

• Is the communal key safe in working order with correct communal keys/fobs in place?

  Yes

  No

  None Present

Fire Exit Doors

• Do fire exit doors open in the direction of escape and are they all in good condition and open/ close properly using the self-closing devices & labelled 'fire door keep shut'

  Yes

  No

  None Present

Fire Signage

• Is suitable signage in place and clearly visible, to indicate the emergency procedures and external assembly points

  Yes

  No

  None Present

Asbestos Materials

• Are there any asbestos containing materials present?

  Yes

  No

  None Present

• Are there any signs of damage or disturbance?

  Yes

  No

  None Present

Operational Tests

• Have you tested the emergency lighting

  Yes

  No

  None Present

• Have you tested the fire alarm

  Yes

  No

  None Present

• If present have you tested the lift emergency call system

  Yes

  No

  None Present

Electrical systems

• Communal Electrics

  Yes

  No

  None Present

• Electrical Appliance (PAT)

  Yes

  No

  None Present

• CCTV system

  Yes

  No

  None Present

• Communal Lighting

  Yes

  No

  None Present

• Digital Aerials - Sky TV

  Yes

  No

  None Present

• Door Entry / Intercoms

  Yes

  No

  None Present

• Intruder Alarms

  Yes

  No

  None Present

• Lightning Conductors

  Yes

  No

  None Present

• PABX Systems

  Yes

  No

  None Present

• Warden Call Systems

  Yes

  No

  None Present

Mechanical systems

• Fixed Fall PPE

  Yes

  No

  None Present

• Fixed Fall Systems

  Yes

  No

  None Present

• Automatic Barriers

  Yes

  No

  None Present

• Automatic Door System

  Yes

  No

  None Present

• Automatic Gates

  Yes

  No

  None Present

• Automatic Pedestrian Gate

  Yes

  No

  None Present

Heating & Ventilation

• Commercial Gas and Plumbing

  Yes

  No

  None Present

• Commercial Gas Catering

  Yes

  No

  None Present

• Commercial Gas Laundry

  Yes

  No

  None Present

• Air Conditioning Units & MVHR Systems

  Yes

  No

  None Present

Fire

• Fire Alarms

  Yes

  No

  None Present

• Emergency Lighting

  Yes

  No

  None Present

• Automatic Opening Vents (AOV)

  Yes

  No

  None Present

• Dry Risers

  Yes

  No

  None Present

• Fire Fighting Equipment

  Yes

  No

  None Present

• Fire Sprinkler Installations

  Yes

  No

  None Present

Lifting Equipment

• Lifting Equipment

  Yes

  No

  None Present

• Passenger Lifts

  Yes

  No

  None Present

• Assisted Bathing Disinfection un

  Yes

  No

  None Present

• Assisted Bathing Equipment

  Yes

  No

  None Present

• Assisted Bathing Hoist

  Yes

  No

  None Present

Water

• Water Pumps

  Yes

  No

  None Present

• Water outlets (showers/sinks)

  Yes

  No

  None Present

• Sewerage & Pumping Stations

  Yes

  No

  None Present

• Chlorination (cold water tanks)

  Yes

  No

  None Present