Facilities Audit

• Site conducted

• Conducted on

  Date

• Prepared by

• Assisted by

• Interested Parties

• Auditee

Site overview

• Number of persons on site

• What is the main use for the building

• When was the building constructed

• How long as the building been occupied by the current organisation

• Is the building occupied 24 hours a day 7 days a week ?

Site Security

• Please provide a brief overview of site security

• Does the site have manned security

  Yes

  No

  N/A

• Is the carparking area secure

  Yes

  No

  N/A

• Does the site have a perimeter fence

  Yes

  No

  N/A

• Provide a brief description of the surrounding buildings and there use.

• Who are the key holders

• Is there one point (include deputy) to report a security event.

• Is there reporting system in place to report security events

• Are all doors suitably secure - test each one

• Is there an active intruder alarm in place and is it tested?

• Are there departments on sire requiring enhanced security measures?

Fire Safety

• Fire Risk assessment: Is Fire Risk Assessment (FRA) undertaken at least every 2 years or upon changes (physical, process changes) with all findings addressed and signed/dated as completed on the actual risk assessment itself. Recommended that it is re-reviewed annually

• Are all findings from the previous FRA closed out?

• Who are the responsible persons on site that manage the FRA and subsequent counter measures

• Are there trained fire Marshals on site?

  Yes

  No

  N/A

• Are Fire evacuation drills conducted, if so how often

• Provide an brief overview of the fire evacuation drill?

• If so, are the findings reported back to leadership for improvement Opportunites.

• Are fire detection systems tested: Alarm, call points, emergency lighting, detection devices

• Is there an active Evacuation Plan? provide an overview

• How are all persons on site accounted for?

• Is the fire service contact know to the site Manager

• Has there been a reported fire in the last 3 years

  Yes

  No

  N/A

• Are fire extinguishers tested ?

  Yes

  No

  N/A

Water Management

• Are Water Risk Assessments (WRA) undertaken and rereviewed every year or upon changes (physical or process) with all findings addressed and signed/dated as completed on the actual risk assessment itself. Recommended that it is re-reviewed annually.

• WRA's should be completed by a competent person and the findings actioned accordingly. It should be reviewed annually by the site management team to see if there has been any changes.

• IS water testing and flushing conducted at regular intervals

• Are water flow diagrams available to understand the usage and treatment points

• IS there an active Legionella testing program in place

  Yes

  No

  N/A

• If so, are findings addressed and by whom

• Review the last legionella risk assessments and review if all findings have been closed out

Lifting Equipment - Maintenance regime in place and assets serviced e.g. lift or stair lift.

• Is there an active lift on site and supporting maintenance Plan>

Portable Appliance Testing (PAT) undertaken based on usage and risk, failed assets disposed of and asset register received.

• IS there an active Pat testing program on site

• Are tested assets documented and available

Fixed wiring tests undertaken (check your certificate for frequency which is every 5 years dependant on certificate confirmation) and all C1 & C2 remedial works completed

• When was the last conducted and have all findings been closed out

Accessible toilet alarms

• Are accessible toilet alarms tested, working and documented

Installed emergency lighting

• If installed, emergency lighting is tested in accordance to risk and at least once annually by a qualified electrician

Air Conditioning

• Is the air conditioning system maintained in accordance to manufacturers literature or safety regulations and do you have documentation

• Are FGAS records available for review?

Boiler testing

• Boiler test certification and maintenance completed (at least annually) by a gas safe registered engineer and remedial works undertaken

Certification

• Fire Risk assessment

  Yes

  No

  N/A

• Legionella Risk assessment

  Yes

  No

  N/A

• Office risk assessment

  Yes

  No

  N/A

• Security risk assessment

  Yes

  No

  N/A

• Building insurance certificate

  Yes

  No

  N/A

• H&S Policy

  Yes

  No

  N/A

• List of first aiders

  Yes

  No

  N/A

• List of fire Marshals

  Yes

  No

  N/A

• H&S law act poster

  Yes

  No

  N/A

• Evacuation Plan

  Yes

  No

  N/A

• No smoking signs

  Yes

  No

  N/A

• Site Rules - please provide a brief overview

Building fabrication

• Is the Building fabric regularly inspected (at least monthly) for signs of damage/wear e.g. fallen roof tiles, damp walls etc and known risks mitigated e.g loose guttering that could present a risk)

Control of substances hazardous to health -

• Are chemicals adequately stored and locked?

• Is there an risk assessment available and accessible

• Are chemical data sheets available

• Yes

  No

  N/A

Control of contractors and visitors

• Are visitors suitably signed in and controlled in the reception area - Provide a brief over view

• Yes

  No

  N/A

Display screen Assessments

• Are completed for all users and available

Accidents and incident reporting

• Is there an effective reporting system in place for all interested parties - provide and overview

• Is there an effective reporting system for IT concerns >

First aid

• Is there a process in place to manage First aid boxes ( use, stock control etc)

Lone Working

• Are there processes in place to manage lone working - those that do do they know who to contact in the case of emergency/incident

Waste Management

• Is waste controlled effectively ? Is there an active recycling process in place

• House keeping - are the protocols in place to have all responsible for their own waste

• Yes

  No

  N/A

Persons needing special assisstance

• Those requiring special assistance are effectively risk assessed - for example PEEP

Parking

• IS there adequate Parking for all users including visitors and disabled persons

Office environment

• Is there an office risk assessment availble

• Is the workplace suitable environment for relevant tasks

• Is lighting and heating controlled sufficently

• Are welfare facilities adequate for the number people on site

Management

• The site as appointed a site manager

  Yes

  No

  N/A

• There is an appointed H&S contact

  Yes

  No

  N/A

• There is an appointed fire control person

  Yes

  No

  N/A

• Leadership are readily available for contact

  Yes

  No

  N/A

Kitchen Facilites

• Provide a brief description of the Kitchen facilities

• Are kitchen facilities provided and are adequate for the number people on site

• Are they cleaned and maintained. Is kitchen Hygiene evident

Findings - Actions, OFIs, Follow ups

• List the findings from the audit

• Provide documented evidence to support the audit - include picture, screen shots and document links

  Media

Register updates

• Facilities statutory inspection register

  Yes

  No

  N/A

• Action Register

  Yes

  No

  N/A

• Risk Register

  Yes

  No

  N/A

• Audit register

  Yes

  No

  N/A

• Audit Plan

  Yes

  No

  N/A

• Email all interested parties

  Yes

  No

  N/A

Verification

• Auditor(s)

• Auditees

• Date of completion

  Date

• Follow up date

  Date