Facilities Inspection 2020 Mercy Housing Northwest

Is the Preventive Maintenance Schedule updated for the current year?

Is the Preventive Maintenance Schedule complete, approved by the RFM, & saved to the Property Page on MercyNet?

Were the relevant service requests for the previous month completed as shown on the Preventive Maintenance Schedule?

Are the relevant Preventive Maintenance checklists being used and filed properly?

Is the "Rent Ready Maintenance Checklist" present in the unit & has it been filled out properly for all vacant units?

Is the "Rent Ready Cleaning Checklist" present in the unit & is it filled out properly for all vacant units?

Were all long lead items such as doors, cabinets, countertops, etc. ordered prior to move out if needed for all vacant units?

Were vendors scheduled as needed prior to move out for all vacant units?

Are "Rent Ready" units ready?

Electrical panel? (Check for missing breakers, no gaps larger than 1/4 inch and proper labeling of each circuit breaker)

Is the site map showing emergency disconnects and water shutoffs available in the management office, Crisis Response Plan, or Preventive Maintenance Binder?

HVAC? (Check that filters and condensation lines are clean, ensure no rust or corrosion on HVAC unit)

Water heater/boiler? (Check for corrosion at fittings & tank, ensure water temperature is set between 90 and 120 degrees)

Foundation? (Check for cracks 1/8" wide or larger, spalling concrete, settling, or encroaching vegetation)

Tuck pointing/Stucco/Siding? ( Check mortar, no large gaps in siding, no cracks in stucco or other siding surfaces)

Windows? (Check that window open & close as designed, ensure latches and locks work properly, check seals & screens, no broken glass)

Interior/Exterior doors? (Check that doors open/close/latch/& lock properly, check for proper weather stripping and that there are no light leaks around the perimeter of the door)

Interior/Exterior common area lighting? (Check that there is proper light coverage when it is dark outside, make sure light fixtures and controls work correctly)

Exterior paint? (Check for proper paint coverage, there should be no chipping, cracking, or peeling paint on building exterior)

Interior paint? ( Check for proper paint coverage, there should be no chipping, cracking, or peeling paint on building interior)

Roof? ( check all roofing materials & flashing for proper installation & ensure no damage is evident)

Is Personal Protection Equipment available & being used?

Is a First Aid Kit available & stocked appropriately?

Tools & Equipment? (Are the appropriate tools for the property available, in good repair, safety shields in place per manufacturer, and properly stored)

Is the shop exterior clean with no tools or equipment visible?

Is the shop interior clean & well organized? ( Bins labeled and color coded properly using HD labels as appropriate, Shopping List posted, Shop Maintenance Poster posted ?)

Tool & equipment inventory up to date? (MOE requires semi-annual review & update)

Maintenance Supply Inventory up to date? (Check it against the supplies found on the shelves in the maintenance shop)

Ladder? (Should be fiberglass only & properly stored)

Flammable Storage cabinet is present, materials stored properly, labeled properly & inventoried properly, doors lock.

Shops, storage rooms, & other maintenance spaces are properly secured?

Lock out / Tag out equipment is present? (also check for periodic inspection forms)

Eye Wash Station/Kit is present and has not expired?

Fire extinguisher is present in the shop, has current certification, & is ready for use?

Parking lot in good condition? (Check for potholes, cracking, striping & curbs in good repair)

Parking lot drainage? (There should be no standing water in the parking lots or drive lanes)

Appropriate number of accessible parking spaces available on the property? ( there should ?????????

Erosion present? (There should be visible evidence of surface ruts, exposed underside of concrete slabs or other evidence of erosion on the property)

Landscaping? (Lawn trimmed, edging completed, trees & shrubs well maintained with no walkway or building encroachment, no trash on grounds)

Irrigation System? ( Check coverage, there should be no sidewalk or building watering, check the system controller for function & make sure timers work)

Playground condition? ( Ensure no sharp objects no missing parts, and proper amount of surfacing materials are present, also make sure semi-annual inspection checklist is being used and filed properly)

General site inspection to include fencing, sidewalks, trash enclosures, unit patios & decks?

Fire Sprinkler valves are secured with chains and breakaway locks or behind locked doors?

Fire evacuation routes are posted correctly?

Fire protection Binder is set up properly with spare head inventory, test & inspection reports along with deficiency repair documents properly filed?

Fire doors? ( Ensure the doors close and latch on their own, check for properly installed smoke seals and ensure no damaged hardware)

Fire sprinkler heads? (Check for damaged , painted, or dirty heads, 1/8 inch gap maximum between the trim ring and the sheetrock)

Are the emergency evacuation lights and signs working properly, & are they tested regularly?

Pull cords working properly and tested regularly?

Is the property ADA Compliant

Is the property free of trip hazards? (Max difference in elevation is 1/2")

Trash chute in good repair? (Check that doors close & latch properly, chutes are clean with no debris present)

Is the Water Intrusion & Mold binder set up & being used properly?

Are all the relevant certificates and permits present on site? (Check elevators, Boilers, & etc.)

Is the Service Contract Binder set up and used properly? (Should have the service contract checklist filled out)

Warranty Binder set and used properly? (All pertinent warranties should be listed on the warranty log)

CRPP Manual - Is the Community Resource list filled out with current site & vendor information?

Is the snow removal log set up & used properly?

Is the key policy being followed?

IPP -- Are the Site Specific Templates current with accurate staff information, Monthly Safety meeting documents file properly under Tab 4 of SDS, Quarterly Site Safety Walk forms filed under Tab 5 of SDS, has the annual site safety survey been completed?

Has the SDS Binder been updated & has the SDS review log been signed by all staff members?