Inspection Done By

Name of Auditor

Establishment to be Audited
Structures & Grounds

Weekly Inspection

Landscape maintained

Parking lot clean

Roads clear of plant growth/weeds

Road Signs visible, clean and in good order

Are there uneven Paving on sidewalks and parking areas

Drains free from blockages

No leaking taps or hose pipes

Refuse Room maintained

Garden refuse area maintained


Good first impression

Free of odors

Floor maintained

General Area

Lighting adequate and operational

Temperature is comfortable

Area is free from odors

Noise level is acceptable/adequately controlled.

Ventilation is adequate

Stairs treads in good condition

Handrails present, safe and secure

No Tripping Hazards

Electrical equipment tagged and safe

Electrical switches/sockets in good condition

Furniture safe and not damaged

Pool, Patios & Courtyards

Outside seating available and safe

Tables safe and clean

Waste and cigarette butt bins available

Boundary fences safe and secure

Overhead structures safe and secure

Gutters and down pipe spouts is in good condition

Braai areas clean and free from waste/rubbish

Area around Grill free of grease

Grill safe and in good condition

Walking paths safe

Gym and Pool

Pool Gates self locking working/access control working

Pool pump room secured

Swimming Pool – Water conditions Tested

Life Saving Equipment available

Gym Equipment - Plugged in and in working order

Static panic buttons tested


Weekly Inspection

Are all buildings free from damage

Are all windows in good condition (No broken or cracked glass panes)

Correct signage in use where cleaning is taking place

Floors and Surfaces

Weekly Inspection

Are floors slippery

Are there tripping hazards

Are all floors in goods condition


Weekly Inspection

Is the artificial ventiliation adequate

Are fans and extractors working and serviced regularly

Is the natural ventilation adequate

Is the ventilation free from excessive mist, dust, fumes and smoke

Air Conditioning Working and adequate


Weekly Inspection

Is the natural or artificial lighting adequate

Is the lighting free from glare, shadows or contrast

Are all lights working

Light covers are in place for all lights

Are Emergency Exit Lighting in working order

Health and Hygiene Facilities

Weekly Inspection

Are the toilets hygienic

Are alll ward kitchens hygienic

Are all staff rooms hygienic

Are all sluice rooms hygienic

Sharp Bins - In place and services regulary

Concept Bins - In place and serviced regulary

Waste Bins - In place and serviced regulary

Health Care - Weekly Inspection

Clean behind and under furniture

Bathroom clean and supplied with paper

towel and toilet paper

Resident rooms odour free

Residents Floors clean

Linen in good condition

Room Deep cleaning schedule is available

Stacking and Storage

Weekly Inspection

All stacking is done correctly, maximum height is equal to 3 x smallest base

Stacking is secured well and safely to prevent tumbling

Passages are free from obstructions

Store-rooms are kept neat and clean and free from clutter

Polycars for Cleaning

Weekly Inspection

Polycars used are labelled and used in correct zoning areas

Polycars clean and left in hygienic state after use

Polycars not in use stored correctly

Earth Leakage

Weekly Inspection

Electric Boards checked by Competent Person

All Electric Boards (DB Boards) Labelled

Report any out of lines with Electric Boards

Check HC Rooms overloading of plugs

Electric power boxes locked HC

Ladders and Stairs

Weekly Inspection

Free from damage/defects

Ladders numbered on a Register

Ladders Inspected monthly

Lifting Equipment

Daily Inspection

Free from damage/defects

Numbered and on register

Electrical Installation and Equipment

Monthly Inspection

Equipment free from damage/defects

All equipment numbered and on register

Wiring is safe and free from makeshift connections

Flexible cord/cables are not routed along walls or ceiling

Tools, Hand Tools, Ladders

Weekly Inspection

Equipment clearly marked and legible on a register

All moving parts within "normal" reach are guarded or enlcosed

There is no vibrating machinery or equipment in the vicinity

Personal Protective Clothing

Weekly Inspection

Safety Equipment Available to all

Employees wear appropraite PPE

Personal Clothing not worn over PPE

PPE is free from dust and stored away when not in usea

Emergency Prepairedness

Weekly Inspection

Armed Response button tested

Mercom Residents list up to date – Security

Emergency Equipment Cupboard Checked – Security

Access Control system in working order.

PABX Phone system working

Lock Down Procedures in Place

All Staff Aware of Gathering Points

Fire – Emergency Call Out Team list available

Fire Emergency Plans in place

Emergency Access and egress paths clear

Check Evacuation plans on walls

First Aid Box equipped and in place – OFFICE

Updated Residents list in place – OFFICE

Updated patient list in place - HC

PA System Tested

All fire panel activations documented HC

Loud Haler working – check batteries HC

Torches working – charged HC

Waist Coats available – emergency box HC

Emergency phone list available HC – OFFICE

Fire panel working HC

Fire doors in working order HC

Evacuation wheel chairs in place at night HC

Fire Fighting Equipment

Weekly Inspection

Equipment is marked and legible

Equipment is not obstructed

Equipment seals are in place to prevent unauthorised use

Symbolic signs are displayed to indicate type of equipment

Keep Clear - demarcated signage is displayed where required

Areas are free from rags and combustible material

Fire Equipment in all areas serviced annually

Monthly Inspection

Number of new staff who require safety training

Plan Training as above

Fire Hydrant plan available – SECURITY

Copies of Fire Hydrant plan on hand for Fire Dept -

Check Fire Hydrants – MAINT

Chemical Storage

Weekly Inspection

Adequate storage facilities

Material safety data sheets relevant to products used

Chemicals in use not expired

Chemicals adequately labelled

Paint Storage correct

Accidents & Incident Recording


Accidents and Incidents

All Falls and Accidents/Incidents Reported

Accidents/Incidents recorded

List all Incidents recorded for the week.

Accidents/Incidents investigated

Accidents/Incidents signed off by Management

Accidents/Incidents Remedial Action Taken

General - Training and Equipment Servicing

6 Monthly

All Guards trained – Emergency Procedures

Dates of Evacuation Drills Planned HC and VILLAGE

Proposed Dates of Drills
Proposed Dates of Drills


Generator Serviced

Date of Next Service

Fire Fighting Equipment Serviced

Date of Next Service

Working at Heights Medicals in Place

Date of next Medicals
General Observations

Items observed

Item 1

Item 2

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.