Title Page
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Audit Title:
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Summary:
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Name of Person(s) Inspecting:
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Attended by:
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Conducted on:
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First Review Date:
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Second Review Date:
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Prioritisation of Actions:
High Priority: these actions should be completed within the next month where possible.
Medium Priority Action: these actions should be completed within the next 3 months as they are less serious than short term risks.
Low Priority Action: these actions should be completed in the next 6 months and are of a less serious nature but still represent risks that need further action.
Health and Safety Review
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The college may request that the school provide evidence for proof of compliance.
Health and Safety Management Systems
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Is the college Health and Safety Policy and a department Specific Policy (if applicable ) displayed and have they been reviewed when required?
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Is the HSE poster displayed in a prominent position with the correct contact information?
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Is there a Health and Safety notice board in an area accessible to all staff with relevant information displayed?
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Are SLT / HOD involved in Health and Safety meetings, issues and workplace inspections?
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Is Health and Safety on the department meeting agenda's?
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Has refresher Health and Safety training been carried out to all staff either individually or as a whole college in the last 2 years?
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Is the college health and Safety Induction Check list and PowerPoint presentation in place and being used with new staff ?
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Have any other specific Health and Safety courses been completed by relevant staff? (e.g. Manual Handling or Slips, Trips and Falls)
Asbestos
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Has the college got an up to date copy of their Asbestos Register and signing sheet accessible for reference at the main reception office?, the register must include Management Survey, Management plan and Priority material risk assessment.
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Are the office staff requesting that contractors sign the Asbestos Register to show that they are aware of asbestos locations?
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Has the college got a trained Asbestos Responsible Person? (They should have attended and passed the half day asbestos awareness course by an approved trainer)
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Is the Asbestos Responsible Person aware of where asbestos is located and have these locations been labelled with stickers?
Business Continuity
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Is the colleges Business Continuity Plan up to date and has it been uploaded on the intranet?
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Is the colleges Emergency Plan Summary Sheet up to date and has it been sent to the colleges Health and Safety team?
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Has one Non-Fire Emergency Evacuation or Lock Down Drill been completed in the last 12 months, recorded on iAuditor and uploaded on the intranet?
Compliance
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Are all Statutory Compliance Documents up to date and uploaded on the intranet? (to include but not be limited to: Air Conditioning, Auto Doors, Boiler, CCTV, Electric Gates, 5 Year Fixed Electrical, PAT Testing, Emergency Lights, Fire Alarm, Call Points, Fire Extinguishers, Smoke Detectors, Gas Tightness, Glazing, Intruder Alarm, Kitchen Appliances and Extraction, Lifts, Lightning Conductors, Playground and PE Equipment, Roller Shutters)
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Are all iAuditor Statutory Compliance Checks completed correctly, up to date and uploaded on the intranet? (to include but not be limited to: Weekly - Call Points, Little Used Water Outlets. Monthly: Emergency Lights, Fire Extinguishers, Fire Doors, Playground, Asbestos. Termly: Ladders)
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Is there an up to date Legionella Risk Assessment in place and have actions been discussed, quotes obtained, work planned in/ completed? (All action points should be signed and dated when completed). This should be scanned and uploaded to the intranet.
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Are temperature monitoring, water testing, system flushing and descaling all taking place when required?
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Are COSHH procedures managed effectively, with up to date training for the site team, cleaners and applicable staff?
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Are COSHH Risk Assessments/Data Sheets in place and made accessible for those that require them?
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Is the Helpdesk being used for all day to day jobs and are they addressed and completed in a timely manner?
Fire & Emergency
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Is there a Fire Policy and Evacuation Plan in place and have they been uploaded on the intranet? (this may be part of the colleges Health and Safety Policy)
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Has a Fire Evacuation Drill been completed in the last term, recorded on iAuditor and uploaded on the intranet?
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Are PEEPs (Personal Emergency Evacuation Plans) in place for those that need them, signed and up to date?
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Are there a sufficient number of Fire Wardens for the size of school and is their training up to date? (training should be completed every 3 years)
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Have all staff completed the work wise online fire course or Health and Safety Essentials course in the last 12 months?
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Is there an up to date Fire Risk Assessment in place and have actions been discussed, quotes obtained, work planned in/ completed? (All action points should be signed and dated when completed).
First Aid/Welfare Arrangements
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Are accident/incident reporting procedures in place and are the colleges online forms being used?
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Are suitable first aid arrangements in place?
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Are there enough First Aiders in the college and is their training up to date? (Consider the size of the college, amount of adults and children, Paediatric need, First Aid at Work, absence and holiday periods).
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Is there a Policy for Administering Medicines and are signed forms in place and being used correctly? (forms that require a signature from the administrator should include a witness)
Premises Interior/Exterior
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Is the Site Security Survey up to date and uploaded on the intranet?
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Does the college have an up to date Glazing Survey uploaded on the intranet, and have all action points been discussed or completed? Is the Glazing Risk Assessment up to date and uploaded on the intranet?
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Have C1 and C2 actions from the 5 Year Electrical Survey been discussed, quotes obtained, work planned in/completed?
Risk Assessments and Management
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Is there an up to date completed Risk Assessment Register in place and is it uploaded on the intranet?
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Are all Risk Assessments in the Risk Assessment Register up to date and completed correctly, signed by the Assessor and the college Leader/Responsible Person and uploaded on the intranet? (Risk Assessments should be reviewed every 2 years unless circumstances change such as: a new member of staff, new equipment, following a accident or near miss etc.)
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Have Risk Assessments been carried out for New and Expectant Mothers and reviewed on a regular basis?
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Have all staff, that require it, completed the college DSE (Display Screen Equipment) training and have an up to date Risk Assessment which is signed and uploaded on the intranet? (The Risk Assessment can be completed online through the work wise training portal)
Working At Height
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Are ladders, scaffold towers or kik-steps available, stored securely and have an up to date green ladder tag/sticker to show when they were last checked/next to be checked?
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Is the Working at Height Risk Assessment up to date and completed correctly, signed by the Assessor and the Responsible Person and uploaded on the intranet?
