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Audit

Property Details

Type of Unit

Number of Hectares

Number and Type of Stock

Unit Manager

Number of Employees

Executive Summary and Key Recommendations

Executive Summary

Key Recommendations

Health and Safety Systems and Procedures

Is there a health and safety policy in place? (Is it readily available to employees).

Has the Health and Safety Policy been signed by the manager and dated in the last two years? (Is there a signature and a date less than two years old).

Has the policy been discussed with employees? (Meeting Minutes or Induction Record).

Is health and safety included in the Business Plan? (e.g. Budget, planned training, purchase of new safety equipment).

Is there an up-to-date Hazard Register in place? (Hard copy or electronic, evidence of a review in the last six months).

Have any new hazards been listed? (E.g. Has the Hazard Register been customised for the property, have new and farm specific hazards been added).

Have any hazards been reviewed or added as a result of an Incident Investigation? (Review Hazard Register).

Has training been carried out to help manage Significant Hazards? (E.g. Quad Bike, Tractor, Chainsaw).

Is there a current and completed Hazardous Substance Register in place?

Are there any Safety Data Sheets (SDS) in place? (These should be in a folder in the dairy shed, or near the hazardous substances).

Have employees been inducted into health and safety requirements and is there a signed Induction Record?

Is there evidence of extra training? (E.g. Quad Bike, Tractor, Chainsaw, Approved Handler).

Is there a trained and current Approved Handler on the farm? (Check the training records).

Is employee competency reviewed? (E.g. have they demonstrated competency in key areas).

Is there evidence that casual employees have been inducted into health and safety? (This includes ensuring they are competent to carryout the duties they are engaged to do).

Are there formal Emergency Procedures in place? (E.g. Fire Action Notice, Assembly Point, Procedures available to employees, are they visible in the workplace).

Are there emergency contact details easily available?

Are there trained and currently certified First Aiders on the Farm? (There should be more than one).

Have any Near Miss or Injury incidents been reported? (Check Incident Register and there should be completed reports for each incident).

Have there been any Near Miss Incidents Reported? (Do employees know to do this?)

Have there been any Serious Harm Injuries? (If yes, how many, when and provide a quick summary).

Have any Serious Harm Injuries been reported to the Department of Labour.

Have incident root causes been reviewed in the hazard Register?

Are there any employees on ACC? (List brief details including the amount of time off work).

Have Contractors signed the Contractor Health and Safety Pre-qualification Form? (All Contractors?).

Have Contractors carrying out high risk work provided a Project Specific Safety Plan? (smaller Contractors may use the Farms Processes / Documentation).

Have all Contractors been inducted into the farm's hazards and emergency procedures?

Is there a sign-in book for visitors and Contractors?

Is the Contractor's health and safety performance monitored? (Is this monitoring recorded?)

Have there been any assessments / audits that include health and safety in the last 12 months? (Document by who and when).

Are there regular meetings with employees where health and safety is discussed? (There should be minutes of meetings, meetings should be held at least monthly).

Have meetings including health and safety been documented?

Quad Bikes

Is the Quad Bike in good condition and serviced regularly? (E.g. Is it clean or dirty, is it serviced by an approved service agent).

Are there Ag Helmets available for all bikes / riders? (Are they within the issue date, are they in god condition).

Are the Helmets worn by bike riders? (View riders wearing helmets).

Two Wheel Bikes

Are the Two Wheel Bikes Registered? (There should be a current Farm Registration on the bike if it goes on a public road).

Are the Two Wheel Bikes in good condition and serviced regularly? (E.g. Is it clean or dirty, is it serviced by an approved service agent).

Are there Helmets available for all bikes / riders? (Are they within the issue date, are they in god condition).

Are the Helmets worn by bike riders? (View riders wearing helmets).

Tractor Safety

Is the tractor(s) Registered / Licensed? (Should be G for General Purpose and if used on a public road).

Does it have a current number plate?

Does it have a beacon fitted? (This should be fitted for travelling on the public road in low light conditions).

Does the tractor have hazard panels fitted? (If it is more than 2.5m wide - usually with duals fitted, and travels on the public road).

Do drivers of the tractor have a class 1 License (if they travel at less than 30km on the public road).

Are any implements towed on a public road that are more than 3.1m wide? (e.g. Wide silage wagons).

If implements are towed on the public road that are greater than 3.1m wide, are they fitted with an "OVERSIZE' sign front and rear?

Does the PTO have a safety guard?

Are all tractors clean, in good condition and serviced regularly? (E.g. Is it serviced by an approved agent on a regular basis, has it got mud or straw in the motor, is there a lot of leaking oil or grease, is it dirty, is the cab full of dirt).

Is the tractor fitted with a Fire Extinguisher? (This should be a minimum of a 2.5kg Dry Powder and must have a current Test Tag showing a test within the last 12 months, is it fitted or rolling loose).

Is there evidence the seat belt is worn? (Required when working on steep country, or when there is a risk of roll over or sudden stopping).

General Vehicle Safety

Are all vehicles that travel on the public road currently registered? (E.g. Farm Utes, Trucks, Trailers, Cars).

Do all vehicles that travel on the public road have a current Warrant of Fitness or WoF? (E.g. Farm Utes, Trucks, Trailers, Cars).

Do drivers of vehicles have appropriate licenses? (E.g. HT, Car, etc)

Are all vehicles clean, in good condition and serviced regularly? (E.g. Is it serviced by an approved agent on a regular basis, has it got mud or straw in the motor, is there a lot of leaking oil or grease, is it dirty, is the cab full of dirt).

Are the vehicles fitted with a Fire Extinguisher? (This should be a minimum of a 2.5kg Dry Powder and must have a current Test Tag showing a test within the last 12 months, is it fitted or rolling loose).

Are the vehicles fitted with an up-to-date First AId Kit?

General Farm Machinery and Equipment

Do PTO operated equipment / implements have PTO shaft covers? (E.g. Telescopic plastic sleeve)

Are guards fitted? (E.g. Guards protecting belts, cogs, pullys).

Is the equipment clean and in good condition? (E.g. not full of mud, clean, grease points greased, blades in good condition, etc)

Are hydraulics in good condition? (E.g. No leaking oil, O-rings are ok, hoses are in good condition)

Is the chainsaw in good condition?

Is there PPE available for the Chainsaw? (Helmet, hearing protection, face protection and chaps).

Are personnel trained in the equipment / implement's use? (Check training record, question manager and employees)

Farm Buildings

Are the farm buildings in good condition? (E.g. Milk shed, implement shed, chemical storage)

Is the rotary table guarded?

Is electrical equipment (e.g. pumps, chiller units) plugged into the mains electrically tested and does it have a current tag?

Safety Signage

Is there any safety signage on public entries to the property? (E.g. No Unauthorised Access, Report to...)

Is there any Safety Signage to high risk areas? (E.g. Milking shed, Work Shop, Chemical Storage)

Hazardous Substances Including Pesticides

Is there a current and completed Hazardous Substance Register? (This should be in the office of the shed)

Do all current chemicals have a Safety Data Sheet (SDS)? (These should be easily accessible by staff and less than 5 years old)

Is there a current approved handler on site? (View card or certificate)

Are chemicals stored safely? (Look for bunding, correct spacing, labelled containers)

Is the correct PPE available and used? (E.g. Gumboots, waterproof apron, splash proof googles, face shield, vinyl gloves, respirator)

Is there an eye wash station? (Pump bottle with eye fitting is ok).

Is there adequate signage at entry points to the chemical storage area? (E.g. Warning, Ag Chemical sign, PPE Required, restricted area).

Electrical Safety

Is there a working emergency stop in place on the rotary table? (E.g. pull cord, push button)

Are there Lock Out / Isolation procedures in place? (Check main switchboard, should be in place for accessing under / in Rotary Tables, chillers by vats, etc)

Are all power leads tested and do they have a current Test Tag?

Fire Prevention and First Aid

Are there Fire Extinguishers in high risk areas? Milk Shed, Work Shop, Tractors, Houses, Ute)

Is the correct signage erected for the type of Fire Extinguisher in place?

Have the Fire Extinguishers been tested / checked in the last 12 months? (There should be a yellow test tag attached)

Are there First Aid Kits in high risk areas? (Milk Shed, Work Shop, Houses, Ute)

Are the First Aid Kits up-to-date and checked regularly? (Check contents)

Are the First Aid Kits clean and tidy? (No straw or bird feaces on them, no bloody material in them)

Is ther signage indicating the First Aid Kit's location? (Green sign with white cross)

Animal Handling Facilities

Are there stock yards? (Cattle Yards)

Are the stock yards (including yards at the Milk Shed) in good condition? (E.g. Nails sticking out, loose boards or poles)

Are they well drained? (E.g. Concrete slab, no mud, water drains away)

Effluent Pond

Is the effluent pond near any buildings or easily accessible to the public? (E.g. near a house, shed, school).

Is the pond fenced to prevent children accessing the water?

Is the stone trap fenced to prevent children accessing the water?

Are the fences in good condition? (Strong posts, wire tight, gates well hung)

Is work carried out around the edge of the pond?

If yes, is a risk assessment carried out before starting work?

Can personnel escape if they fall in? (E.g. safety line or ladder in the corner)

If accessing a pump in the middle of the pond, are there safety procedures in place? (E.g. Is the pump secure? Is there a safe way to access the pump? Is the pump isolated when work is carried out?

Farmyards, Paddocks, Lanes and Underpasses

Are the lanes in good condition? (e.g. Well drained, hard surface, lack of mud)

Are the paddocks free of old wire, posts, wind fall or other debrie?

Are the bridges in good condition? (Solid surface, side rails where there is a drop of more than 1m)

Have any bridges been certified by an engineer? (If yes, to what weight?)

Is there an underpass on the property?

Are there any sink holes? (Are they marked on the farm map? Are they fenced off?)

Public Roads

Are cattle moved on the public road? (Does it impact on traffic?)

Is there any Stock Movement warnings available and used? (E.g. Approved road sign, flashing light, pilot vehicles front and back)

Is there an underpass? (Is there a need for one?)

Do farm personnel drive safely on the road (E.g. Wear helmets on bikes, keep to the speed limit, drive to the conditions)

Confined Space Entry / Working at Heights

Is work carried out at a height where a fall can cause injury? (E.g. From the top of a Milk Vat)

Is there a safe working at heights procedure in place?

Is work carried out in Confined Spaces? (E.g. in a Milk Vat)

Is there a confined space entry procedure in place? (E.g. Safety line, ventilation, safety stand over)

Is there a Work Permit System in place? (One where employees or contractors working on high risk activities apply for a permit from the Farm Manager or representative before starting work)

Fire Arms

Are there any fire arms on the farm?

If yes, does the owner have a license?

Are the fire arms, bolts and ammunition stored separately in a secure place?

Employee Health

Do employees undergo any health checks? (E.g. Hearing, Eye Sight, Lung Function)

Is there any health related information available for employees? (Health eating, drinking etc)

Is sunblock provided to employees?

Is the drug an alcohol policy used / followed? (E.g. When employing new employees)

Behaviours of Personnel

Does the manager demonstrate a good knowledge of health and safety in the workplace?

Does the manager display safe behaviours? (E.g. lead by example)

Do employees display safe behaviours? (E.g. wear Ag Helmets or other PPE)

Dwellings

Are the dwellings in a good and tidy condition?

Are the dwellings fenced to ensure the security of children (Particularly near roads, lanes, driveways, effluent ponds, etc)

Is there a working smoke alarm installed in the dwellings?

Is there a suitable Fire Extinguisher installed in each dwelling? (tested and tagged in the last 12 months)

Is there a suitable and up-to-date First Aid Kit in each dwelling?

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Farm Health and Safety Audit Checklist

Created by: SafetyCulture Staff | Industry: Agriculture | Downloads: 219

Health and safety audit checklist for a dairy farm. Use this checklist to provide a report on what is working well and recommendations on areas to improve. Created by: All About People Ltd.

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Audit

Property Details

Type of Unit

Number of Hectares

Number and Type of Stock

Unit Manager

Number of Employees

Executive Summary and Key Recommendations

Executive Summary

Key Recommendations

Health and Safety Systems and Procedures

Is there a health and safety policy in place? (Is it readily available to employees).

Has the Health and Safety Policy been signed by the manager and dated in the last two years? (Is there a signature and a date less than two years old).

Has the policy been discussed with employees? (Meeting Minutes or Induction Record).

Is health and safety included in the Business Plan? (e.g. Budget, planned training, purchase of new safety equipment).

Is there an up-to-date Hazard Register in place? (Hard copy or electronic, evidence of a review in the last six months).

Have any new hazards been listed? (E.g. Has the Hazard Register been customised for the property, have new and farm specific hazards been added).

Have any hazards been reviewed or added as a result of an Incident Investigation? (Review Hazard Register).

Has training been carried out to help manage Significant Hazards? (E.g. Quad Bike, Tractor, Chainsaw).

Is there a current and completed Hazardous Substance Register in place?

Are there any Safety Data Sheets (SDS) in place? (These should be in a folder in the dairy shed, or near the hazardous substances).

Have employees been inducted into health and safety requirements and is there a signed Induction Record?

Is there evidence of extra training? (E.g. Quad Bike, Tractor, Chainsaw, Approved Handler).

Is there a trained and current Approved Handler on the farm? (Check the training records).

Is employee competency reviewed? (E.g. have they demonstrated competency in key areas).

Is there evidence that casual employees have been inducted into health and safety? (This includes ensuring they are competent to carryout the duties they are engaged to do).

Are there formal Emergency Procedures in place? (E.g. Fire Action Notice, Assembly Point, Procedures available to employees, are they visible in the workplace).

Are there emergency contact details easily available?

Are there trained and currently certified First Aiders on the Farm? (There should be more than one).

Have any Near Miss or Injury incidents been reported? (Check Incident Register and there should be completed reports for each incident).

Have there been any Near Miss Incidents Reported? (Do employees know to do this?)

Have there been any Serious Harm Injuries? (If yes, how many, when and provide a quick summary).

Have any Serious Harm Injuries been reported to the Department of Labour.

Have incident root causes been reviewed in the hazard Register?

Are there any employees on ACC? (List brief details including the amount of time off work).

Have Contractors signed the Contractor Health and Safety Pre-qualification Form? (All Contractors?).

Have Contractors carrying out high risk work provided a Project Specific Safety Plan? (smaller Contractors may use the Farms Processes / Documentation).

Have all Contractors been inducted into the farm's hazards and emergency procedures?

Is there a sign-in book for visitors and Contractors?

Is the Contractor's health and safety performance monitored? (Is this monitoring recorded?)

Have there been any assessments / audits that include health and safety in the last 12 months? (Document by who and when).

Are there regular meetings with employees where health and safety is discussed? (There should be minutes of meetings, meetings should be held at least monthly).

Have meetings including health and safety been documented?

Quad Bikes

Is the Quad Bike in good condition and serviced regularly? (E.g. Is it clean or dirty, is it serviced by an approved service agent).

Are there Ag Helmets available for all bikes / riders? (Are they within the issue date, are they in god condition).

Are the Helmets worn by bike riders? (View riders wearing helmets).

Two Wheel Bikes

Are the Two Wheel Bikes Registered? (There should be a current Farm Registration on the bike if it goes on a public road).

Are the Two Wheel Bikes in good condition and serviced regularly? (E.g. Is it clean or dirty, is it serviced by an approved service agent).

Are there Helmets available for all bikes / riders? (Are they within the issue date, are they in god condition).

Are the Helmets worn by bike riders? (View riders wearing helmets).

Tractor Safety

Is the tractor(s) Registered / Licensed? (Should be G for General Purpose and if used on a public road).

Does it have a current number plate?

Does it have a beacon fitted? (This should be fitted for travelling on the public road in low light conditions).

Does the tractor have hazard panels fitted? (If it is more than 2.5m wide - usually with duals fitted, and travels on the public road).

Do drivers of the tractor have a class 1 License (if they travel at less than 30km on the public road).

Are any implements towed on a public road that are more than 3.1m wide? (e.g. Wide silage wagons).

If implements are towed on the public road that are greater than 3.1m wide, are they fitted with an "OVERSIZE' sign front and rear?

Does the PTO have a safety guard?

Are all tractors clean, in good condition and serviced regularly? (E.g. Is it serviced by an approved agent on a regular basis, has it got mud or straw in the motor, is there a lot of leaking oil or grease, is it dirty, is the cab full of dirt).

Is the tractor fitted with a Fire Extinguisher? (This should be a minimum of a 2.5kg Dry Powder and must have a current Test Tag showing a test within the last 12 months, is it fitted or rolling loose).

Is there evidence the seat belt is worn? (Required when working on steep country, or when there is a risk of roll over or sudden stopping).

General Vehicle Safety

Are all vehicles that travel on the public road currently registered? (E.g. Farm Utes, Trucks, Trailers, Cars).

Do all vehicles that travel on the public road have a current Warrant of Fitness or WoF? (E.g. Farm Utes, Trucks, Trailers, Cars).

Do drivers of vehicles have appropriate licenses? (E.g. HT, Car, etc)

Are all vehicles clean, in good condition and serviced regularly? (E.g. Is it serviced by an approved agent on a regular basis, has it got mud or straw in the motor, is there a lot of leaking oil or grease, is it dirty, is the cab full of dirt).

Are the vehicles fitted with a Fire Extinguisher? (This should be a minimum of a 2.5kg Dry Powder and must have a current Test Tag showing a test within the last 12 months, is it fitted or rolling loose).

Are the vehicles fitted with an up-to-date First AId Kit?

General Farm Machinery and Equipment

Do PTO operated equipment / implements have PTO shaft covers? (E.g. Telescopic plastic sleeve)

Are guards fitted? (E.g. Guards protecting belts, cogs, pullys).

Is the equipment clean and in good condition? (E.g. not full of mud, clean, grease points greased, blades in good condition, etc)

Are hydraulics in good condition? (E.g. No leaking oil, O-rings are ok, hoses are in good condition)

Is the chainsaw in good condition?

Is there PPE available for the Chainsaw? (Helmet, hearing protection, face protection and chaps).

Are personnel trained in the equipment / implement's use? (Check training record, question manager and employees)

Farm Buildings

Are the farm buildings in good condition? (E.g. Milk shed, implement shed, chemical storage)

Is the rotary table guarded?

Is electrical equipment (e.g. pumps, chiller units) plugged into the mains electrically tested and does it have a current tag?

Safety Signage

Is there any safety signage on public entries to the property? (E.g. No Unauthorised Access, Report to...)

Is there any Safety Signage to high risk areas? (E.g. Milking shed, Work Shop, Chemical Storage)

Hazardous Substances Including Pesticides

Is there a current and completed Hazardous Substance Register? (This should be in the office of the shed)

Do all current chemicals have a Safety Data Sheet (SDS)? (These should be easily accessible by staff and less than 5 years old)

Is there a current approved handler on site? (View card or certificate)

Are chemicals stored safely? (Look for bunding, correct spacing, labelled containers)

Is the correct PPE available and used? (E.g. Gumboots, waterproof apron, splash proof googles, face shield, vinyl gloves, respirator)

Is there an eye wash station? (Pump bottle with eye fitting is ok).

Is there adequate signage at entry points to the chemical storage area? (E.g. Warning, Ag Chemical sign, PPE Required, restricted area).

Electrical Safety

Is there a working emergency stop in place on the rotary table? (E.g. pull cord, push button)

Are there Lock Out / Isolation procedures in place? (Check main switchboard, should be in place for accessing under / in Rotary Tables, chillers by vats, etc)

Are all power leads tested and do they have a current Test Tag?

Fire Prevention and First Aid

Are there Fire Extinguishers in high risk areas? Milk Shed, Work Shop, Tractors, Houses, Ute)

Is the correct signage erected for the type of Fire Extinguisher in place?

Have the Fire Extinguishers been tested / checked in the last 12 months? (There should be a yellow test tag attached)

Are there First Aid Kits in high risk areas? (Milk Shed, Work Shop, Houses, Ute)

Are the First Aid Kits up-to-date and checked regularly? (Check contents)

Are the First Aid Kits clean and tidy? (No straw or bird feaces on them, no bloody material in them)

Is ther signage indicating the First Aid Kit's location? (Green sign with white cross)

Animal Handling Facilities

Are there stock yards? (Cattle Yards)

Are the stock yards (including yards at the Milk Shed) in good condition? (E.g. Nails sticking out, loose boards or poles)

Are they well drained? (E.g. Concrete slab, no mud, water drains away)

Effluent Pond

Is the effluent pond near any buildings or easily accessible to the public? (E.g. near a house, shed, school).

Is the pond fenced to prevent children accessing the water?

Is the stone trap fenced to prevent children accessing the water?

Are the fences in good condition? (Strong posts, wire tight, gates well hung)

Is work carried out around the edge of the pond?

If yes, is a risk assessment carried out before starting work?

Can personnel escape if they fall in? (E.g. safety line or ladder in the corner)

If accessing a pump in the middle of the pond, are there safety procedures in place? (E.g. Is the pump secure? Is there a safe way to access the pump? Is the pump isolated when work is carried out?

Farmyards, Paddocks, Lanes and Underpasses

Are the lanes in good condition? (e.g. Well drained, hard surface, lack of mud)

Are the paddocks free of old wire, posts, wind fall or other debrie?

Are the bridges in good condition? (Solid surface, side rails where there is a drop of more than 1m)

Have any bridges been certified by an engineer? (If yes, to what weight?)

Is there an underpass on the property?

Are there any sink holes? (Are they marked on the farm map? Are they fenced off?)

Public Roads

Are cattle moved on the public road? (Does it impact on traffic?)

Is there any Stock Movement warnings available and used? (E.g. Approved road sign, flashing light, pilot vehicles front and back)

Is there an underpass? (Is there a need for one?)

Do farm personnel drive safely on the road (E.g. Wear helmets on bikes, keep to the speed limit, drive to the conditions)

Confined Space Entry / Working at Heights

Is work carried out at a height where a fall can cause injury? (E.g. From the top of a Milk Vat)

Is there a safe working at heights procedure in place?

Is work carried out in Confined Spaces? (E.g. in a Milk Vat)

Is there a confined space entry procedure in place? (E.g. Safety line, ventilation, safety stand over)

Is there a Work Permit System in place? (One where employees or contractors working on high risk activities apply for a permit from the Farm Manager or representative before starting work)

Fire Arms

Are there any fire arms on the farm?

If yes, does the owner have a license?

Are the fire arms, bolts and ammunition stored separately in a secure place?

Employee Health

Do employees undergo any health checks? (E.g. Hearing, Eye Sight, Lung Function)

Is there any health related information available for employees? (Health eating, drinking etc)

Is sunblock provided to employees?

Is the drug an alcohol policy used / followed? (E.g. When employing new employees)

Behaviours of Personnel

Does the manager demonstrate a good knowledge of health and safety in the workplace?

Does the manager display safe behaviours? (E.g. lead by example)

Do employees display safe behaviours? (E.g. wear Ag Helmets or other PPE)

Dwellings

Are the dwellings in a good and tidy condition?

Are the dwellings fenced to ensure the security of children (Particularly near roads, lanes, driveways, effluent ponds, etc)

Is there a working smoke alarm installed in the dwellings?

Is there a suitable Fire Extinguisher installed in each dwelling? (tested and tagged in the last 12 months)

Is there a suitable and up-to-date First Aid Kit in each dwelling?

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