SOP 2

SOP 2

Auditor Guidance - Check wheel torque log up to a weeks worth of entries for correct completion (in particular note anything exceeding 24 hrs between 2nd and 3rd torques).

Is the three stage torque check procedure being followed correctly ?

Corrective Action Required -

Comments

Auditor Guidance - Check tool register for number of wrenches in use, check for current certs, ensure torque wrenches are individually identified.

Are calibrated torque wrenches in use (6 monthly up to 150 fleet size, 3 monthly above 150 fleet size) ?

Corrective Action Required -

Comments

SOP 6

SOP 6

Auditor Guidance - Obtain list of staff and check matrix to ensure that all staff have had at least 1 check per month ( Check the previous full month).

Have all staff been assessed at the correct level and is there a matrix in place and is it up to date?

Corrective Action Required -

Comments

Auditor Guidance - Check SOP file to ascertain if all documents have been acknowledged by the person being audited.

Have all sheets been signed by the staff member that has been checked ?

Corrective Action Required -

Comments

SOP 12

SOP 12

Auditor Guidance - Check 3 files for servicing sheet completion ( Prioritise C,D,E,F services for portal axle servicing etc).

Have all elements of the appropriate service schedule been completed? (Oil/filter changes, tappets, portal axle servicing etc).

Corrective Action Required -

Comments

SOP 21

SOP 21

Auditor Guidance - Check at least 25 defect cards for completion inc repair action, signature of repairer and supervisory sign off when a repair has taken place. If any defect has been deferred trace through to completion - query statements such as serviceable that do not make it clear that effective action has taken place.

Are all defects actioned?

Corrective Action Required -

Comments

SOP 38

SOP 38

Auditor Guidance - Check 3 veh files ensuring no inspection exceeds prescribed inspection intervals for that location by more than 3 days. Ask for current fleet list and check against inspection plan.

Is SAP being used to manage the inspection cycle & do inspection intervals conform to prescribed mileages & date intervals to all vehicle types? If any inspections are missed insure a valid missed inspection sheet is in place (See Intranet SOP 38 e.g).

Corrective Action Required -

Comments

SOP 38 Continued

SOP 38 Continued

Auditor Guidance - Check 3 files for correct completion.
There should be no blank spaces in the repair section of any defect.
Query such statements as serviceable if not quantified further.

Have all X defects been repaired prior to being released from the workshop and are all D defects actioned prior to the next inspection ?

Corrective Action Required -

Comments

SOP 38 Continued

SOP 38 Continued

Auditor Guidance - Note all oil leaks identified in audited inspection sheets and check register/log.
Each Depot should have a system in place to record 24/48 hr rechecks of all repairs completed on fuel and oil leaks - in some cases it will be a master log and in others a single sheet for each vehicle.

Is there a record of oil/fuel leak re checks ?

Corrective Action Required -

Comments

Name & Signature of Auditor
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.