FM Audit 2018

• Conducted on

  Date

• Prepared by

• Add location
  Address

FixIt Tasks

• Checked FixIt for open tasks

• Check FixIt for recently closed tasks

Statutory Compliance

• Check SmartSheet for missing Compliance records

• Record missing items - check onsite for missing records

Civils

• * Are all road and pavement surfaces in good condition? <br>* Drainage running clear and free from residue? (Aco channels, gulley pots, surface drainages)<br>* Is there an interceptor on site - has it been cleaned, emptied, inspected within the previous 6 months?<br>* Is white lining and road markings in good condition?

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Security

• * Are all barriers/gates/bollards in working condition and free from obstruction?<br>* Is perimeter fencing in good condition?<br>* Are security hoops in place and in good condition?

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Landscaping

• * Is the landscaping to an acceptable standard?<br>* Grass cut?<br>* Paved areas weed free?<br>* Areas swept?<br>* Trees and shrubs trimmed?<br>* Planters in good condition?

  All in good condition

  Some action required to bring up to standard

  Immediate action required

External Lighting

• * Visit in daylight - are lights off?<br>* Visit at dusk/darkness - are lights on? Any lights out?<br>* Are lampposts in good condition?

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Building Fabric

• * Are gutters free from growth (from Ground level)?<br>* Are downpipes in good condition? (Leaks, plots, growth present)<br>* External glazing free from damage?<br>* External cladding free from damage and growth?<br>* Are all external fire exits free from obstruction?

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Signage

• * Is all signage in good condition & free from damage? (Including totems, entrance statements, parking signs)<br>* Are the customer parking spaces clearly identified?<br>

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Site Management

• * Is the bin area more than 10 metres from the building?<br>* Is the bin area tidy? Any signs of pest activity? <br>* Can the bin store be secured?<br>* Are the site storing waste parts, tyres, redundant equipment etc. safely & securely?<br>* Smoking shelter onsite being utilised? (Check for cigarette butts around fire exits)

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Entrance

Automatic Doors

• * Automatic doors fully operational?<br>* Manifestation on all glass surfaces?<br>

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Manual Doors

• * All manual doors fully operational?<br>* Manifestation on all glass surfaces?

  Yes

  No

  N/A

Heating & Lighting

• * Is all lighting operational?<br>* If there is a door curtain in place, is this operational?

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Fabric

• * Are barrier mats in good condition and free from trip hazards?<br>* Is all glazing clean and in good condition?<br>

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Site Management

• * Have contractors been signing in and out of site? <br>* Do times match recent FixIt tasks?

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Mechanical & Electrical

• * Is the temperature comfortable & controllable? (Take temp reading if required)<br>* Is the heating operational?<br>* Have the heating & air conditioning been serviced? (Within 6 months - AC, within 12 months - heating)<br>

  All in good condition

  Some action required to bring up to standard

  Immediate action required

• * Are light levels adequate? (Take and record lux level if required)<br>* Are more than 10% of lights out?<br>* Emergency lighting operational at fire exits and fire routes?<br><br>

  All in good condition

  Some action required to bring up to standard

  Immediate action required

• * Are floor boxes & wall sockets free from damage?<br>* Is daisy chaining of extension cables present?<br>* Is the area free from trailing cables?<br>

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Furniture

• * Is reception desk in good condition and free from damage?<br>* Customer waiting area in good condition? (Including iPads, play areas, coffee machines, fridges)<br>* Sales area furniture in good condition & free from trailing cables?

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Building Fabric

• * Is there evidence of roof leaks present? (Damaged ceiling tiles, stained plaster work etc.)<br>* Floor surfaces free from damage and trip hazards?<br>* Damage to walls, ceilings, finishes etc?<br>* Internal glazing units free from damage?<br>* Internal doors free from damage and fully operational?

  All in good condition

  Some action required to bring up to standard

  Immediate action required

• * Are blinds fitted and in working order?

  All in good condition

  Some action required to bring up to standard

  Immediate action required

White Goods

• * Is there a working dishwasher onsite?<br>

  Yes

  No

  N/A

Building Fabric

• * Roof leaks/damaged ceiling tiles present?<br>* Floor in good condition? Free from trip hazards.<br>* Wall tiles and mirrors in good condition?<br>* Toilet seats present & free from damage?<br>* Any signs of leaks present?<br>* Are cubicles free from damage? Are locks functioning?<br>* Is there a baby changing facility available?

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Soft Services

• * Soap available?<br>* Sanitary waste disposal available?<br>* PHS air fresheners present?<br>* Paper towels available (in absence of hand drier)<br>* Toilet roll dispensers in use? (Attached to cubicle/wall)

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Mechanical & Electrical

• * Is the temperature comfortable & controllable? (Take temp reading if required)<br>* Is the heating operational?<br>* Have the heating & air conditioning been serviced? (Within 6 months - AC, within 12 months - heating)<br>

  All in good condition

  Some action required to bring up to standard

  Immediate action required

• * Are light levels adequate? (Take and record lux level if required)<br>* Are more than 10% of lights out?<br>* Emergency lighting operational at fire exits and fire routes?<br><br>

  All in good condition

  Some action required to bring up to standard

  Immediate action required

• * Are hand driers working? Does each hand drier have a switched fused spur to allow isolation?<br>

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Mechanical & Electrical

• * Is the temperature comfortable & controllable? (Take temp reading if required)<br>* Is the heating operational?

  All in good condition

  Some action required to bring up to standard

  Immediate action required

• * Are floor boxes & wall sockets free from damage?<br>* Is daisy chaining of extension cables present?<br>* Is the area free from trailing cables?<br>

  All in good condition

  Some action required to bring up to standard

  Immediate action required

• * Are light levels adequate? (Take and record lux level if required)<br>* Are more than 10% of lights out?<br>* Emergency lighting operational at fire exits and fire routes?<br><br>

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Furniture

• * Meeting room furniture in good condition and free from damage?<br>* Office furniture in good condition?

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Building Fabric

• * Is there evidence of roof leaks present? (Damaged ceiling tiles, stained plaster work etc.)<br>* Floor surfaces free from damage and trip hazards?<br>* Damage to walls, ceilings, finishes etc?<br>* Internal glazing units free from damage?<br>* Internal doors free from damage and fully operational?

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Canteen/Break Out Area

• * Are there suitable staff welfare facilities available?<br>* Is the area clean and free from signs of damp? (Would you eat here?)<br>* Are there enough tables and chairs? <br>* Are the tables and chairs adequate condition?<br>* Is there hot and cold water available?<br>* Are facilities to heat food and boil water available?<br>* Are the kitchen units, sinks and work surfaces in good condition?<br>* Is the area heated adequately?<br>* Is there adequate light available?

  All in good condition

  Some action required to bring up to standard

  Immediate action required

BOH Toilets

• * Soap available?<br>* Sanitary waste disposal available?<br>* PHS air fresheners present?<br>* Paper towels available (in absence of hand drier)<br>* Toilet roll dispensers in use? (Attached to cubicle/wall)<br>* Is the area adequately heated?<br>* Is the lighting to an acceptable standard?

  Yes

  No

  N/A

Mechanical & Electrical

• Is the lighting level to an adequate standard?<br>Is the heating to an acceptable temperature?<br>Is the area dry and free from leaks?

  All in good condition

  Some action required to bring up to standard

  Immediate action required

• * Are all electrical switches and light switches in good condition and free from damage?<br>* The area is free from daisy chaining?

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Building Fabric

• Flooring<br>* Is the floor surface in good condition? (Free from trip and slip hazards)<br>* Are walkways clearly marked?<br>* Is the MOT viewing area clearly marked and easily accessed?<br>

  All in good condition

  Some action required to bring up to standard

  Immediate action required

• Roof<br>Roof free from damage?<br>Any signs of leaks present?<br>Roof lights clean and allowing natural light in?<br>

  All in good condition

  Some action required to bring up to standard

  Immediate action required

• Roller Shutter Doors<br>Are all doors operational?<br>Are all doors free from damage?<br>

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Housekeeping

• Are all walkways clear from obstruction?<br>Are all Fire Exits and routes free from obstruction?<br>Chemicals & Oils safely stored?<br>Is the area generally tidy?<br>

  All in good condition

  Some action required to bring up to standard

  Immediate action required

• Are all LEV hoses not in use stored safely?<br>

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Mechanical & Electrical

• * Is there adequate lighting levels in the area?<br>* Is the heating at an adequate temperature?

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Housekeeping

• * Are all walkways clear and free from obstruction?<br>* Are shelves loaded correctly? (Not overloaded or with heavy items loaded above head height)<br>* Is the floor covering free from damage and slip/trip hazards?

  Yes

  No

  N/A

Mechanical & Electrical

• * Is the area lit to an acceptable standard?<br>* Is the temperature at an acceptable level?<br>* Is there heating present? What type of heating? (Take photograph of all heating systems)

  All in good condition

  Some action required to bring up to standard

  Immediate action required

• * Are all sockets free from damage? (Within wet areas, sockets must be IP rated/RCD protected)<br>* Is daisy chaining present?

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Building Fabric

• * What is the construction of the building?<br>* Is the flooring to an adequate standard? Free from trip Hazards?<br>* Are the walls free from damage?<br>* Are all doors fully operational?

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Housekeeping

• * Are all chemicals stored safely?<br>* Is the area generally kept clean and tidy?<br>

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Mechanical & Electrical

• * Is the area lit to an acceptable standard?<br>* Is the temperature at an acceptable level?<br>* Is there heating present? What type of heating? (Take photograph of all heating systems)

  All in good condition

  Some action required to bring up to standard

  Immediate action required

• * Are all sockets free from damage? (Within wet areas, sockets must be IP rated/RCD protected)<br>* Is daisy chaining present?

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Building Fabric

• * What is the construction of the building?<br>* Is the flooring to an adequate standard? Free from trip Hazards?<br>* Are the walls free from damage?<br>* Are all doors fully operational?

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Housekeeping

• * Are all chemicals stored safely?<br>* Is the area generally kept clean and tidy?<br>

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Drainage

• * Is all Wash Bay drainage running freely?

  Yes

  No

  N/A

Asbestos Management

• Is there Asbestos onsite?

  Yes

  No

• Is there a valid Asbestos Management Survey?

  Yes

  No

  N/A

• Has the Asbestos been re-inspected within the designated period?

  All in good condition

  Some action required to bring up to standard

  Immediate action required

• Does the Asbestos Management Survey cover all buildings on site, and all areas of these buildings?

  All in good condition

  Some action required to bring up to standard

  Immediate action required

Electrical Inspections

• * Is EICR in date? (5 years)<br>* Have all C1 & C2 remedial actions been completed?<br>* Are all DBs behind a door with a warning sign?<br>* Do all have DBs have circuits marked?<br>* Circuit chart available within DB?<br>* Are all DBs locked?<br>

  All in good condition

  Some action required to bring up to standard

  Immediate action required

• * Is PAT testing in date throughout the branch? (Random sample of equipment)<br>

  Yes

  No

  N/A

Fire

• * Are Fire Extinguishers in date? (carry out sample throughout site)<br>* Are all smoke detectors free from obstruction? (No covers or rubber gloves in place)<br>* Have all FRA remedial actions been carried out?<br>

  All in good condition

  Some action required to bring up to standard

  Immediate action required

• Facilities Manager Additional Comments

• I have discussed the outcome of the FM Audit and agree with all action points

  Sign

• General Manager Comments