Title Page

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Executive Summary

  • 2.1 STATUTORY - HV Electrical Test & Inspection (Frequency Annually & 3 Yearly) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 2.2 STATUTORY - LV Electrical System Test & Inspection - Fixed Wire Testing (20% Annual / 3/5 Year)

  • 2.3 OPERATIONAL - RCD Testing (Quarterly) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 2.4 OPERATIONAL - PAT Records (Annually) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed. (law states portable appliances must be maintained with no specific frequency)

  • 2.5 STATUTORY - Lightning Protection System (every 11 months) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 2.6 OPERATIONAL - UPS Maintenance (6 Mthly) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 2.7 OPERATIONAL - BMS System Maintenance (6 Mthly) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 2.8 OPERATIONAL - Disabled WC Call Alarms (Mthly) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 2.9 OPERATIONAL - CCTV Maintenance Records (6 Mthly) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 2.10 OPERATIONAL - Intruder Alarm Maintenance (6 Mthly) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 2.11 OPERATIONAL - Access Control Maintenance (6 Mthly) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 2.12 OPERATIONAL - P.A. System Maintenance (6 Mthly) (Best Practice)- Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 2.13 OPERATIONAL - Microwave Emission Test (Annually) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed. (law states they must be maintained with no specific frequency)

FIRE & LIFE SYSTEMS

  • 3.1 STATUTORY - Fire Evacuation Procedure (Bi-annually Reviewed) - Review Sign Off section

  • 3.2 STATUTORY - Fire Risk Assessment - Identify in date FRA and ensure any remedials have been actioned and completed. Frequency dependant on risk of (between 1 and 4 years) as identified in FRA.

  • 3.3 STATUTORY - Fire Alarm Weekly Test Records (Weekly) - Identify in date Log Sheets and ensure any remedials have been actioned and completed.

  • 3.4 STATUTORY Fire Alarm Service Records (Qtly) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 3.5 OPERATIONAL - Fire Alarm False Activation Records (Ass Occurs ) - Identify in date Log Sheets and ensure any remedials have been actioned and completed.

  • 3.6 STATUTORY - Fire Alarm Planned Activation Records (Annually) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed. Organisational standard is 6 monthly.

  • 3.7 OPERATIONAL - Fire Fighting Equipment Checks (Weekly) - Identify in date Log Sheets and ensure any remedials have been actioned and completed.

  • 3.8 STATUTORY - Portable Fire Extinguisher Servicing (Annually) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed. Discharge (not Co2 ) 60 monthly.

  • 3.9 OPERATIONAL - Fire Suppression Maintenance (Kitchen Systems / Server Room Systems) (6 monthly inspect and test and enclosure integrity Annually ) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed

  • 3.10 STATUTORY - Wet / Dry Riser Test Records (Annually tested and 6 monthly visual inspection) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 3.11 STATUTORY - Fire Hydrant Test Records (Annually) - maintenance, inspection and servicing - ensuring remedial actions have been closed off.

  • 3.12 STATUTORY - Fire Shutters / Damper Records (Annually) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 3.13 OPERATIONAL - Sprinkler System Weekly Inspection (Weekly) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 3.14 OPERATIONAL - Sprinkler System Maintenance (Qtly risk based) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 3.15 STATUTORY - Emergency Lights Annual Test (Annually) - check that all lights turn on and hold charge for at least 60 minutes Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 3.16 STATUTORY - Emergency Lights Monthly Check (Mthly) - Check lights are illuminating - Identify in date Log Sheets and ensure any remedials have been actioned and completed.

  • 3.17 STATUTORY - Central Battery System Records (Annually) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 3.18 OPERATIONAL - Means of Escape Inspection (Mthly) - Identify in date Log Sheets and ensure any remedials have been actioned and completed.

  • 3.19 OPERATIONAL - Fire Signage Checks (Weekly) - Identify in date Log Sheets and ensure any remedials have been actioned and completed.

  • 3.20 OPERATIONAL - Fire Door Inspections (Mthly and 6 monthly by a competent person) BS999:2008 - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 3.21 STATUTORY - Lift Phone Checks (6 monthly) LOLER 1998- Organisational standard is monthly - Identify in date Log Sheets and ensure any remedials have been actioned and completed.

MECHANICAL SYSTEMS

  • 4.1 STATUTORY - Gas Pipework Soundness Test (Annually) - Gas Safety (Installation and use ) Regulations 1998 - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 4.2 STATUTORY - Boilers / Gas Water Heater Test / Service Records (14 monthly) Pressure System Safety Regulations 2000 and PUWER 1998. - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 4.3 STATUTORY - Pressure Systems - Insurance Inspection (Annually) - Pressure Systems Safety Regulations 2000 and PUWER 1998. - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed. Currently completed by RLAM for our non-landlord buildings - speak to WEM for information.

  • 4.4 STATUTORY - Gas Catering Equipment tests / maintenance (Annually ) - Gas Safety (Installation and Use) Regulations 1998 - - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 4.5 STATUTORY - Generator Service Records (Annual) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 4.6 STATUTORY - Oil Diesel Tank Inspections (Annually) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 4.7 STATUTORY - Passenger Lifts Maintenance (6 Mthly Min) LOLER 1998 and PUWER1998- Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 4.8 STATUTORY - Passenger Lift Insurance Inspection (6 Mthly) - LOLER 1998 and PUWER 1998 - Identify in date Insurance Certification / Service Sheets and ensure any remedials have been actioned and completed. This is completed by ALlianz in our non-landlord buildings - speak to WEM to obtain certification from RLAM.

  • 4.9 STATUTORY Mansafe / Latchway Insurance Inspection (Annually) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 4.10 STATUTORY - Eyebolt Test Records (Annually) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 4.11 OPERATIONAL - Fixed Access Ladder Inspections (6 Mthly) - Identify in date Log Sheets and ensure any remedials have been actioned and completed.

  • 4.12 OPERATIONAL - Petrol Interceptor Maintenance (Annually) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 4.13 OPERATIONAL - AHU (Qtly) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 4.14 OPERATIONAL - AHU (Annually) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 4.15 OPERATIONAL - Chiller 3 Month (Qtly) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 4.16 OPERATIONAL - Chillers 6 Month (6 Mthly) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 4.17 OPERATIONAL - Chillers 12 Month (Annually) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 4.18 STATUTORY - Chiller A/C Systems F-Gas Documents (Safe Handling & Records of Work) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 4.19 STATUTORY - Chillers A/C Systems F-Gas Documents - Leak test for applications containing more than 30kg (6 Mthly) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 4.20 OPERATIONAL - AC Units 3 Month (Qtly) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 4.21 OPERATIONAL - AC Units 6 Month (6 Mthly) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 4.22 OPERATIONAL - AC Units 12 Month (Annually) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 4.23 STATUTORY - A/C Systems F-Gas Documents (Safe Handling & Records of Work) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 4.24 STATUTORY - A/C Systems F-Gas Documents - Leak test for applications containing more than 3kg (Annually) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 4.25 A/C Systems F-Gas Documents - Leak test for applications containing more than 300kg (Qtly) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

WATER MONITORING & MAINTENANCE

  • 5.1 STATUTORY - Water Risk Assessment (L8) (2 Years) - Identify in date RA and ensure any remedials have been actioned and completed.

  • 5.2 STATUTORY - Monitoring as Instructed per WRA (As per WRA) - Identify in date WRA and ensure any remedials have been actioned and completed.

  • 5.3 STATUTORY - Water Temperatures being Recorded (Mthly) or as specified in WRA - Identify in date Log Sheets and ensure any remedials have been actioned and completed.

  • 5.4 STATUTORY - Hot above 50c (Mthly) or as highlighted in WRA - Identify in date Log Sheets and ensure any remedials have been actioned and completed.

  • 5.5 STATUTORY - Cold below 20c (Mthly) or as specified in WRA - Identify in date Log Sheets and ensure any remedials have been actioned and completed.

  • 5.6STSTUTORY - Shower Heads Cleaned & Chlorinated (3 Mthly) or as specified in WRA - Identify in date Log Sheets and ensure any remedials have been actioned and completed.

  • 5.7 STATUTORY - Tank Chlorination (Annually) or more frequently if specified in WRA - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 5.8 OPERATIONAL - Zip tap (or similar ) (6 Mthly) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 5.9 STATUTORY - Microbiology / water quality sampling (6 Mthly) or as identified in WRA - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 5.10 STATUTORY - Flushing of low Use Outlets (Wkly) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

BUILDING FABRIC, EQUIPMENT & OTHER

  • 6.1 OPERATIONAL - Kitchen Deep Clean Records (Annually) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 6.2 OPERATIONAL - Kitchen Grease Trap Servicing Records (6 Mthly) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 6.3 OPERATIONAL - Ductwork Cleaning Records (Annually) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 6.4 OPERATIONAL - Automatic Door Maintenance (6 Mthly) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 6.5 OPERATIONAL - General Door Maintenance (6 Mthly) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 6.6 Folding Wall System Maintenance (Annually) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 6.7 STATUTORY - where applicable - Asbestos Survey (Annually) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 6.8 STATUTORY - Asbestos Management Plan / Inspection (6 Mthly) - Identify in date Certification / Service Sheets and ensure any remedials have been actioned and completed.

  • 6.9 OPERATIONAL - Server Room Monitoring System Tests (Mthly) - Identify in date Log Sheets and ensure any remedials have been actioned and completed.

  • 6.10 OPERATIONAL - Pest Control (Qtly) - Implement a pest control solution

HEALTH & SAFETY (MINI VISUAL CHECK)

  • 7.1 STATUTORY - H&S Poster

  • 7.2 STATUTORY - Employers Liability Insurance

  • 7.3 STATUTORY - Health & Safety Policy

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.