1.0 Notification to Enforcing ref: Health and Safety (information for employees) Regulations 1989

  • 1.1 Who is the Enforcing HSE Authority from a Legal perspective

  • 1.2 Can you tell me where I would find the HSWA poster in the facility?

2.0 Health & Safety Policy. Ref: Environment policy: Ref ISO 14001

  • 2.1 Where would you find the HS & E Policies and associated guidance?

  • 2.2 Who has signed the policy?

  • 2.3 Enter Last review date

3.0 HSE policies : Organisation additional Ref ISO 14001

  • 3.1 Who takes responsibility for HSE on a day to day basis?

  • 3.2 Are HSE responsibilities clearly defined? (i.e. organisation charts or job descriptions)

  • 3.3 Are there any external contractors on-site today?
    Who is responsible for them whilst they are on-site and how do you know?

  • Who is responsible

  • 3.4 Explain their system of work / arrangements for supervision, training and RA.

4.0 HS&E Policies: Arrangements Ref:ISO 14001, HASAWA 1974 sect 2 (procedures could include, PTW, risk/COSHH assessment, welfare, health monitoring, waste disposal, emergency procedures etc)

  • 4.1 Manager - Can you show me the process for Risk Assessment and explain how the operators are informed of them?

  • 4.2 Are there any activities controlled by PTW/JSA ? What and how is this communicted?

  • 4.3 Employee – can you locate the RA for the task you are performing and explain the control measures in place.

  • 4.4 Is there a program to ensure that employees/core contractors have the necessary competence to conduct task allocated to them. Consider plant/equipment/transportation/lifting/pressure/access/radioactive sources/chemicals/manual handling

  • 4.5 Can you demonstrate that your employees are sufficiently trained for the tasks and this is reviewed on a regular basis?

5.0 Information instruction, training and supervision.

  • 5.1 Induction: Explain when, by whom and how induction will be provided.

  • 5.2 What is covered as part of the iduction into the area?

  • 5.3 What are the arrangements for Supervision during regular shifts?

  • Add media

  • 5.4 What are the arrangements for Supervision during over-time / weekend working?

  • Add media

  • 5.5 How do you communicate the duties of the supervisor / responsible person and what training is provided?

  • 5.6 Is the level of Supervision provided appropriate to the risk associated with the task, individual, equipment, time of day and environment?

  • 5.7 Are all statutory signs on display, e.g. prohibitions, useof PPE, machinery safety, warning notices?
    Ref: Health, Safety Signs and Signals Regulations 1996

  • 5.8 How are handover documents recorded and monitored

6.0 Risk Assesment Ref: Management of Health and Safety at Work Regulations 1999 Also The Provision and Use of Work Equipment Regulations 1998

  • 6.1 Have risk assessments been carried out to identify risks to your own employees and others within your undertaking? and significant risks recorded?

  • 6.2 Are risk assessments kept under regular review?

  • 6.3 Are the result of risk assessment implemented?

7.0 COSHH Assessment Ref: Management of Health and Safety at Work Regulations 1999 Also COSHH Regulations 2005

  • 7.1 Have COSHH assessments been carried out to identify risks to your own employees and others within your undertaking. Are significant risks recorded and controls established?

  • 7.2 Are Chemicals stored adequately controls understood and implemented by the operators?

  • 7.3 Are Operators exposed to airborne contaminates? This could include dust fumes or mists from operations.

  • 7.4 Has an adequate assessment been carried for each substance/process?
    The assessment should consider the process, methos of application environment etc and simply be a MSDA. Assume the assessment is sufficient unless environmental conditions, working conditions or the placement indicate otherwise.

8.0 Equipment And Machinery, Provision use of work equipment regulations 1998, lifting operations and lifting equipment regulations 1998, work at height regulations 2005

  • 8.1 Are there any limitations for high risk activities such as lifting, fork lifts, MEWP’s etc?

  • 8.2 What training is provided for these activities and how does supervision know that specific people are trained and reviewed regularly?

  • 8.3 Demonstrate the daily checks and controls which are in place for these high risk activities.

  • 8.4 What checks are made to ensure that the local exhaust ventilation system is effective and being used correctly?

  • 8.5 What restrictions are in place for areas where personnel are exposed to airborne contaminates?

  • 8.6 Can power supplies for work equipment be isolated?
    NOTE: Power supply refers to any power source, e.g. electricity,
    hydraulics, pneumatics. Isolation would be by isolation,switching and
    operation of valves were applicable

9.0 First Aid Ref: Health and Safety (First Aid) at Work Regulations 1981.

  • 9.1 How do you ensure that there is adequate first aid cover during normal and quite hours?

  • 9.2 Is first aid training up to date (every 3 years)

  • 9.3 Fully stocked First Aid box/kit available?

  • 9.4 Are they checked regularly?

  • 9.5 Please can you identify their location in the facility.

  • 9.6 Please explain the system for seeking first aid and check operator understanding.

  • 9.7 Travel kits in vehicles?

10.0 Accident Reporting

  • 10.1 Can you describe how you ensure all incidents are reported within your area of responsibility?

  • 10.2 Manager - can you locate the procedure for reporting incidents /accidents?

  • 10.3 Operator – can you explain the procedure for reporting incidents / accidents?

  • 10.4 Manager – can you tell me your responsibilities under the organisations incident Reporting, investigation and escalation procedure?

  • A reportable incident to external authority

  • Report within 24 hours maximum

  • Reporting of injuries, Diseases, Dangerous occurrences regulations

11.0 Working Environment Ref: Workplace (Health, Safety and Welfare) Regulations 1992, Health and Safety (Safety Signs and Signals) Regulations 1996, Management of Health and Safety at Work Regulations 2006.

  • 11.1 Are toilets clean and well maintained?
    Provision of hand care products, means of drying hands and toilet paper

  • 11.2 Are washing facilities sufficient and well maintained?
    Propriety between male and female hand basin would normally be adequate but showers may be required consult safety advisor if in doubt.

  • 11.3 Are rest and eating facilities sufficent?
    Facilities should include hot and cold (drinking water), seats, tables and a method of heating food. The facility should be warm well lit with adequate. ventilation.

  • 11.4 Are walkways clear and well maintained?
    Think slips trips and falls and their suitability in an emergency.

  • 11.5 Are changing facilities appropriate?
    Propriety between male and female provision of a secure locker for personal
    possessions.

  • 11.6 Are lighting levels sufficient?
    Natural, overhead, localised and emergency lighting need to be considered as well as maintenance issues.

  • 11.7 Is heating sufficient?
    Would you be comfortable consider the activities that the placement would be engaged in.

  • 11.8 Is there sufficient ventilation available?
    Consider the ability to open windows, general forced ventilation and LEV systems.
    (Local Exhaust Ventilation)

  • 11.9 Are noise levels significant?
    If it is required to shout whilst standing 2 m away from someone to communicate there should be at least a ear protection zone in operation with hearing protection provided.

  • 11.9.1 How do you ensure housekeeping standards are maintained?

12.0 Fire/Emergency arrangements

  • 12.1 Are there adequate means to detect fire and raise the alarm?
    Detection could be through observation or smoke/heat or flame detectors. Alarms can be raised through verbal, hand operated, semi automatic or automatic systems. If a break glass system is not in operation consult with HSE Department

  • 12.2 Is there adequate fire fighting equipment? i.e adequate number and suitable extinguishers for fire hazards (office environment water and co2)

  • 12.3 Are fire exits clearly signed and exit routes free from obstructions?

  • 12.4 Are fire evacuation procedures/action plans/notices displayed?

  • 12.5 Are there any pressurised cylinders on-site?

13.0 Waste Disposal

  • 13.1 Is the waste segregated and the correct waste disposed of in appropriate bins?

  • 13.2 How do you ensure that bins and waste receptacles are emptied frequently?

14.0 Spill Kits

  • 14.1 Are their spill kits within your area?

  • 14.2 Demonstrate system for verifying they are filled and regularly checked.

  • 14.3 Demonstrate operators are aware of the process for dealing with a spill and reporting it.

  • 14.4 Is storage for chemical adequate to prevent spillage to drains?

15.0 Energy Conservation

  • 15.1 Is equipment turned off when not in use?

  • 15.2 Explain any systems in place to reduce or monitor energy consumption.

  • 15.3 Are there any water leaks / air leaks evident?

Sign Off

  • Area Manager Name

  • Auditor's Name

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