Food Defense Checklist

• Site

• Conducted on (Date and Time)

  Date

• Conducted by

• Location
  Address

Outside Security

• What food defense measures does your warehouse/distributorship have in place for
  the exterior of the building?

• Are the facility’s grounds secured to prevent entry by unauthorized persons (e.g., by locked fence, gate or entry/exit doors, guard service)?

  Yes

  No

  N/A

• Is there enough lighting outside the building to properly monitor the warehouse at night/early morning?

  Yes

  No

  N/A

• Do emergency exits have self-locking doors and/or alarms?

  Yes

  No

  N/A

• Are the following secured with locks, seals, or sensors when unattended (after hours/weekends) to prevent entry by unauthorized persons?

• Outside doors and gates?

  Yes

  No

  N/A

• Loading dock doors?

  Yes

  No

  N/A

• Trash compacting chutes?

  Yes

  No

  N/A

• Windows?

  Yes

  No

  N/A

• Roof openings?

  Yes

  No

  N/A

• Vent openings?

  Yes

  No

  N/A

• Trailer (truck) bodies?

  Yes

  No

  N/A

• Truck hatches?

  Yes

  No

  N/A

• Railcars?

  Yes

  No

  N/A

• Does your warehouse/distributorship have food defense procedures for people and/or
  vehicles entering the facility and/or parking in your lot?

• Does the property have a controlled or guarded entrance?

  Yes

  No

  N/A

• Are employee vehicles identified using placards, decals, or some other form of visual identification?

  Yes

  No

  N/A

• Are authorized visitor/guest vehicles identified using placards, decals, or some other form of visual identification?

  Yes

  No

  N/A

General Inside Security

• Does your warehouse/distributorship have food defense measures inside the facility?

• Is there an emergency lighting system in the facility?

  Yes

  No

  N/A

• Does your warehouse/distributorship have monitored security cameras (CCTV)?

  Yes

  No

  N/A

• Does your building have an emergency alert system that is tested regularly?

  Yes

  No

  N/A

• Are the locations of controls for emergency alert systems clearly marked?

  Yes

  No

  N/A

• Are all restricted areas (i.e., areas where only authorized employees have access) clearly marked?

  Yes

  No

  N/A

• Are visitors, guests, and other non-employees (e.g., contractors, salespeople, truck drivers) restricted to non-product areas unless accompanied by an authorized employee?

  Yes

  No

  N/A

• Does local law enforcement (including the fire department) have up-to-date copies of facility layouts/blueprints?

  Yes

  No

  N/A

• Are procedures in place to check toilets, maintenance closets, personal lockers, and storage areas for suspicious packages?

  Yes

  No

  N/A

• Do you regularly take inventory of keys to secured/sensitive areas of the facility? Are ventilation systems constructed in a manner that provides for immediate isolation of contaminated areas or rooms?

  Yes

  No

  N/A

• Are the controls for the following systems restricted (e.g., by locked door/gate or
  limiting access to designated employees) to prevent access by unauthorized persons?

• Heating, Ventilation, and Air Conditioning systems?

  Yes

  No

  N/A

• Propane Gas?

  Yes

  No

  N/A

• Water systems?

  Yes

  No

  N/A

• Electricity?

  Yes

  No

  N/A

• Refrigeration systems?

  Yes

  No

  N/A

• Volatile chemicals used in refrigeration?

  Yes

  No

  N/A

• Engine/compressor rooms?

  Yes

  No

  N/A

• Does your facility have food defense procedures in place for its computer systems?

• Is the access to the system password-protected?

  Yes

  No

  N/A

• Are firewalls built into the computer network?

  Yes

  No

  N/A

• Is the system using a current virus detection system?

  Yes

  No

  N/A

• Are back ups kept off-site?

  Yes

  No

  N/A

• Which of the following food defense procedures does your facility have in place for
  the storage of hazardous materials/chemicals such as pesticides, industrial chemicals,
  cleaning materials, and disinfectants?

• Is the access to inside and outside storage areas for hazardous materials/chemicals such as pesticides, industrial chemicals, cleaning materials, and disinfectants restricted in some manner to allow use by designated employees only?

  Yes

  No

  N/A

• Is a regular inventory of hazardous materials/chemicals maintained?

  Yes

  No

  N/A

• Are discrepancies in daily inventory of hazardous materials/chemicals (in excess of household use) immediately investigated?

  Yes

  No

  N/A

• Is a procedure in place to receive and securely store hazardous chemicals? Is a procedure in place to control disposition of hazardous chemicals?

  Yes

  No

  N/A

Shipping and Receiving Security

• Does your facility have food defense procedures in place for handling outgoing
  shipments? (Helpful information is provided at the following website:
  http://www.fsis.usda.gov/oa/topics/transportguide.htm)

• Are outgoing shipments sealed with tamper-evident seals?

  Yes

  No

  N/A

• Are the seal numbers on outgoing shipments documented on the shipping documents?

  Yes

  No

  N/A

• Do you keep records of the above-referenced inspections?

  Yes

  No

  N/A

• Is a bill of lading maintained for all outbound activity?

  Yes

  No

  N/A

• Which of the following food defense procedures does your facility have in place for
  handling incoming shipments?

• Is access to loading docks controlled?

  Yes

  No

  N/A

• Are loaded trailers and/or rail cars on the premises maintained under lock and/or seal?

  Yes

  No

  N/A

• Are trailers and rail cars inspected prior loading and unloading?

  Yes

  No

  N/A

• Is a bill of lading maintained for all inbound activity?

  Yes

  No

  N/A

• Is advance notification from suppliers (by phone, e-mail, or fax) required for all incoming deliveries?

  Yes

  No

  N/A

• Are suspicious alterations in the shipping documents immediately investigated?

  Yes

  No

  N/A

• Are all deliveries checked against the roster of scheduled deliveries?

  Yes

  No

  N/A

• Are unscheduled deliveries held outside facility premises pending verification?

  Yes

  No

  N/A

• Are off-hour deliveries accepted?

  Yes

  No

  N/A

• If off-hour deliveries are accepted, is prior notice of the delivery required?

  Yes

  No

  N/A

• If off-hour deliveries are accepted, is the presence of an authorized individual to verify and receive the delivery required?

  Yes

  No

  N/A

• Are less-than-truckload (LTL) or partial load shipments vehicles checked?

  Yes

  No

  N/A

• Are incoming shipments of products required to be sealed with tamper-evident or numbered seals (and documented in the shipping documents)?

  Yes

  No

  N/A

• Are these seals verified prior to entry?

  Yes

  No

  N/A

• Are transportation companies selected with consideration of the company’s ability to safeguard the security of product being shipped?

  Yes

  No

  N/A

• Do the transportation companies perform background checks on drivers and other employees who have access to products?

  Yes

  No

  N/A

• When choosing your compressed gas vendor do you consider whether or not they have implemented general security measures?

  Yes

  No

  N/A

• Does this facility allow returned goods, including returns of U.S. exported products,<br>to enter the plant?

  Yes

  No

• Which of the following food defense procedures does this facility have in place for returned goods?

• Are all returned goods segregated in the plant for evidence of possible tampering before salvage?

  Yes

  No

  N/A

• Are records maintained for returned goods?

  Yes

  No

  N/A

• Does the plant follow the procedures outlined in FSIS Directive 9010.1 for return of U.S. exported products?

  Yes

  No

  N/A

Mail Handling Security

• Which of the following food defense procedures does this facility have in place to
  ensure mail handling security?

• Is mail handling activity conducted outside operations? (For example, in a separate room or facility away from operations?)

  Yes

  No

  N/A

• Are mail-handlers trained to recognize and handle suspicious pieces of mail using U.S. Postal Service guidelines? (Helpful information is provided at the following website: http://www.usps.com/news/2001/press/serviceupdates.htm)

  Yes

  No

  N/A

Personnel Security

• Which of the following food defense procedures does your facility have in place for
  ensuring that personnel adhere to the security requirements?

• Are background checks conducted on all employees and contractors (both permanent and seasonal) who will be working in sensitive operations?

  Yes

  No

  N/A

• Do all employees receive training on security procedures as part of their orientation training?

  Yes

  No

  N/A

• Are employees, visitors, and contractors (including construction workers, cleaning crews, and truck drivers) identified in some manner at all times while on the premises?

  Yes

  No

  N/A

• Does your facility control access by employees and contractors entering the plant during working hours (e.g. coded doors, receptionist on duty, swipe card, etc.)?

  Yes

  No

  N/A

• Does your facility control entry of employees and contractors into the plant during non-working hours (e.g. access limited by key card or code number)?

  Yes

  No

  N/A

• Does your facility have a way to restrict temporary employees and contractors (including construction workers, cleaning crews, and truck drivers) to areas of the warehouse relevant to their work?

  Yes

  No

  N/A

• Is an updated shift roster (i.e., who is absent, who the replacements are, and when new employees are being integrated into the workforce) kept by management for each shift?

  Yes

  No

  N/A

• Do you inspect employee lockers?

  Yes

  No

  N/A

• Are employees and/or visitors restricted as to what they can bring (cameras, etc.) into the warehouse?

  Yes

  No

  N/A

• Are employees monitored when removing company-provided clothing or protective gear from the premises?

  Yes

  No

  N/A

Completion

• Comments

• Conducted by: Name and Signature

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