Information

  • Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

Previous inspection

  • Are there any enforcement authority letters or notices that require action?

  • Has the last enforcement authority report been reviewed and all recommendations actioned?

  • If no, please list outstanding issues.

  • Have all recommendations from the last FHS audit been actioned?

  • If no, what recommendations have not been actioned?

Health and Safety Management

  • Is there a current Health and Safety Policy on site?

  • Does the safety policy detail organisational arrangements and responsibilities adequately?

  • Has the health & safety policy been signed and dated by the appropriate person.

  • Has the health & safety policy been brought to the attention of all staff?

  • Does the Company hold formal safety committee meetings?

Statutory Inspections and Required Formal Documentation

  • Has the Safety policy has been reviewed within the last year?

  • Is the Fire Risk Assessment Available?

  • Is there a 5 Yearly fixed installation electrical safety certificate available?

  • Has PAT testing has been done within last 18 months?

  • Are all LOLER examinations up to date? And have all recommendations been actioned?

  • Have any pressure systems been inspected and all recommendations actioned?

  • Asbestos Survey has been carried out for the site?

  • Has racking been inspected in the last year?

  • Has the Fire Alarm has been inspected in last year?

  • Has the Emergency lighting has been inspected within last 6 months?

  • Have all Fire Extinguishers have been inspected within the last year?

  • Have Fire drills carried out at least twice a year?

  • Is there a Gas Safety Certificate is available?

  • Have the local exhaust ventilation (LEV) Systems been tested in last 6 months?

Risk Assessment and Control Measures

  • Are the Risk Assessments are Suitable and sufficient?

  • Are the Risk Assessments are up to date?

  • Are Adequate Control Measures are in place?

  • Documented control measures are actually used in practice?

  • Staff have been trained in the findings of the assessments? By means of safe systems of work/method statements etc.

Training

  • Each member of staff has a training record?

  • The Company has identified training needs and has a formal training plan.

  • There is a training matrix.

  • The level of training is adequate?

  • Training is refreshed at suitable periods?

Accident Reporting and Investigation.

  • Is there an accident policy?

  • There is a accident book on site?

  • All accidents are recorded in the accident book?

  • There is awareness of obligations under the RIDDOR Regulations?

  • All accidents are investigated and a formal record kept for serious accidents?

  • Do employees attend a return to work interview after being off work through injury?

First Aid Provision.

  • The Company has an adequate number of trained first aiders?

  • A first aid list is put up on the notice board?

  • Emergency Contact Details are clearly displayed?

  • There is an adequate number of fully stocked and in date first aid boxes.

  • First Aid cabinets and contents clean and orderly?

  • Employees aware of location of first aid cabinet?

Maintenance and Control of Contractors

  • All contractors are suitably vetted before works commencing? For example CSCS cards etc.

  • Contractors sign to state they have read and understood the site safety procedures?

  • There is a formal permit to work system in place?

  • Spot checks are carried out on maintenance and contractors, to ensure they adhere to site rules and agreed method statements?

Manual Handling

  • Staff are provided suitable Manual Handling Training?

  • Manual Handling assessments are suitable and sufficient?

  • Lifts do not exceed 25kg's?

  • Manual Handling Operations are safe in practice?

  • Mechanical assistance is provided whenever possible?

Fire Safety

  • Is there a fire safety policy on site?

  • Is the log book up to date?

  • Is the fire risk assessment suitable and sufficient?

  • Evacuation plan displayed and understood by all employees?

  • Evacuation procedures practiced by form of a fire drill at least 2 times a year?

  • Extinguishers in place, clearly marked for type of fire?

  • Extinguishers recently serviced? (Check annual check sheet)

  • Extinguishers clear of obstructions?

  • Extinguishers are mounted and clearly signed?

  • Call points are posted at every exit?

  • Adequate direction notices for fire exits?

  • Are flammable stored correctly?

  • Are flammable store cupboards clearly signed?

  • If there is fuel on site is this risk assessed?

  • If required has the company a documented DSEAR (Dangerous Substances and Explosive Atmospheres Regulations) assessment?

  • Do fire exits open in the direction of travel?

  • Is there adequate fire signage?

  • Are muster points clearly marked?

  • Exit doors easily opened from inside?

  • Are there adequate fire action notices posted on exits?

  • Exits clear of obstructions?

  • Fire routes clear?

  • Fire alarm system functioning correctly?

  • Does the company have fire marshals?

General Lighting

  • Good natural lighting?

  • Reflected light from walls & ceilings not causing glare to employees?

  • Light fittings clean and in good condition?

  • Emergency exit lighting operable?

  • Outside lighting is adequate?

Site Safety

  • Floor surfaces even and uncluttered?

  • Stairways in a good condition?

  • Lifts have working alarm and method of extraction?

  • Entry and walkways kept clear?

  • Walkways adequately and clearly marked?

  • Walkways and stairs kept clear of boxes etc?

  • Are liquid spills removed quickly?

  • Are railings in good condition?

  • Are falls from height suitably managed?

  • Are footpaths in good condition?

  • Are pedestrians suitably segregated from workplace transport?

  • Is signage clearly displayed with regards to hazards such as falling, electrocution etc?

  • Is there a site speed limit? Is this signed?

  • Are buildings structurally safe and in sound condition?

  • Is ventilation adequate?

  • Loading area clean and tidy?

  • Waterside safety is effectively managed?

  • Any other matters?

Rubbish Removal

  • Bins located at suitable points around site?

  • Bins emptied regularly?

  • Any special waste removed by licensed contractors?

Storage Design and Use

  • Materials stored in racks and bins wherever possible?

  • Storage designed to minimise lifting problems?

  • Floors around racking clear of rubbish?

  • General condition of racks and pallets?

Machinery and Plant

  • Is there a Safe Use of Equipment Policy?

  • Has machinery and plant been risk assessed?

  • Are Safe Systems of Work/Method Statements in place for machinery?

  • Are there pre use checks of machinery?

  • Is machinery adequately maintained and inspected? Is there a PPM (Planned and Preventative Maintenance schedule?

  • Is there an authorised user list?

  • Operators trained/inducted into the operation of the machines?

  • Is the training recorded?

  • Do operators comply with the training?

  • Are lockout procedures implemented and followed?

  • Is there a system of key control?

  • Are the floors around the machines kept clean?

  • Guards in good condition?

  • Starting and stopping devices within easy reach of operator?

  • Waste/off cuts removed and stored safely?

  • Drip pans on floor to prevent spillage?

  • Adequate work space?

  • Is lighting adequate?

  • Noise levels controlled?

  • No bending or stooping required?

  • Are gas bottles secured?

  • Any other matters?

Electrical Safety

  • Is there an electrical safety policy?

  • Is there an electrical safety risk assessment?

  • Safety switches installed?

  • Safety switches tested every 6 months and tests recorded?

  • No double adapters in use?

  • Portable equipment tested and tagged?

  • No broken plugs, sockets or switches?

  • No power leads across walkways?

  • No frayed or damaged leads?

  • No strained leads?

  • Portable power tools in good condition?

  • Where required are emergency shut-down procedures in place?

  • Any other matters?

COSHH

  • Is there a control of substances hazardous to health policy?

  • Hazardous Substance Register complete and available?

  • Material Safety Data Sheets available for all chemicals?

  • Risk assessments completed for hazardous substances?

  • All containers labelled correctly?

  • Unused substances disposed of?

  • Do special storage conditions apply?

  • If applicable are special storage conditions followed?

  • Workers trained in the use of hazardous substances?

  • If required is PPE available?

  • Is adequate ventilation provided?

  • Are eye washes and showers easily accessed?

  • Any other matters?

PPE

  • Has a PPE assessments been carried out?

  • Is the correct PPE provided?

  • Are PPE rules enforced?

  • Any other matters?

Work at Height

  • Is there a work at height policy?

  • Is there a Work at Height risk assessment?

  • Is edge protection suitable and sufficient?

  • Are harnesses used where appropriate?

  • If work platforms, scissor lifts etc are used, are staff competent in the use of such equipment? And is this competence documented?

  • Are work platforms, cherry pickets, scissor lifts suitable?

  • Have all portable work platforms been inspected?

  • Are all ladders Industrial strength? (Non Household rated, check label.)

  • Are ladders in good condition?

  • Are back hoops on ladders over 2 metres?

  • If used for electrical work are they non conductive? (Wood or fibre glass.)

  • For extension ladders are ropes, pulleys and treads in a good state of repair?

  • Are ladders used according to instructions?

  • Any other matters?

Office Hazards

  • Condition of filing cabinets?

  • Condition of chairs? (Five star bases.)

  • Desks in good condition? (No damage.)

  • Screen Based Equipment positioned to reduce glare from windows etc?

  • Photocopiers positioned to avoid fumes?

  • Tasks designed to prevent Occupational Overuse Syndrome? (Breaks included.)

  • Air conditioning systems regularly maintained?

  • Stable non-slip floor coverings in good condition?

  • Any other matters?

Display Screen Equipment

  • Have display screen assessments been carried out for all users, as defined by the DSE Regulations?

  • Are workstations set up so that they conform to the regulations?

  • Any other matters?

Workplace transport

  • Is there a comprehensive Workplace Transport Assessment?

  • Is there a delivery plan risk assessment?

  • Does the company have delivery plans for each site?

  • Schedule maintenance performed?

  • Are Tachographs effectively managed?

  • Are drivers all up to date with regards to CPC training?

  • Are vehicle trailers provided with edge protection when appropriate?

  • Condition of tyres?

  • Brake performance?

  • Lights? (Check operation of brake, indicator and reversing lights)

  • Condition of drivers seat?

  • Condition of other seats?

  • First aid kit supplied and adequate?

  • Storage provisions?

  • Any other matters?

Remote Working

  • Are remote workers adequately supervised?

  • Are remote workers adequately trained?

  • Are the risk assessments with regards to remote working suitable and sufficient?

  • If there is lone working is there a suitable and sufficient risk assessment regarding this?

  • Are the control measures with regards to lone working adequate?

Health Monitoring?

  • If required is the health monitoring of staff effectively managed?

Noise

  • Is there a noise assessment for the site?

  • Is noise suitably managed through isolation, location, maintenance and PPE provision?

Asbestos

  • Is there an up to date asbestos survey for the site?

  • Have all the recommendations from the survey been carried out?

Any other outstanding issues?

  • Other outstanding issues that need to be addressed?

Sign Off

  • Auditor's signature

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