Food Hygiene Solutions Ltd - Health & Safety Premises

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Previous inspection

• Are there any enforcement authority letters or notices that require action?

  Yes

  No

  N/A

• Has the last enforcement authority report been reviewed and all recommendations actioned?

  Yes

  No

  N/A

• If no, please list outstanding issues.

• Have all recommendations from the last FHS audit been actioned?

  Yes

  No

  N/A

• If no, what recommendations have not been actioned?

Health and Safety Management

• Is there a current Health and Safety Policy on site?

  Yes

  No

  N/A

• Does the safety policy detail organisational arrangements and responsibilities adequately?

  Yes

  No

  N/A

• Has the health & safety policy been signed and dated by the appropriate person.

  Yes

  No

  N/A

• Has the health & safety policy been brought to the attention of all staff?

  Yes

  No

  N/A

• Does the Company hold formal safety committee meetings?

  Yes

  No

  N/A

Statutory Inspections and Required Formal Documentation

• Has the Safety policy has been reviewed within the last year?

  Yes

  No

  N/A

• Is the Fire Risk Assessment Available?

  Yes

  No

  N/A

• Is there a 5 Yearly fixed installation electrical safety certificate available?

  Yes

  No

  N/A

• Has PAT testing has been done within last 18 months?

  Yes

  No

  N/A

• Are all LOLER examinations up to date? And have all recommendations been actioned?

  Yes

  No

  N/A

• Have any pressure systems been inspected and all recommendations actioned?

  Yes

  No

  N/A

• Asbestos Survey has been carried out for the site?

  Yes

  No

  N/A

• Has racking been inspected in the last year?

  Yes

  No

  N/A

• Has the Fire Alarm has been inspected in last year?

  Yes

  No

  N/A

• Has the Emergency lighting has been inspected within last 6 months?

  Yes

  No

  N/A

• Have all Fire Extinguishers have been inspected within the last year?

  Yes

  No

  N/A

• Have Fire drills carried out at least twice a year?

  Yes

  No

  N/A

• Is there a Gas Safety Certificate is available?

  Yes

  No

  N/A

• Have the local exhaust ventilation (LEV) Systems been tested in last 6 months?

  Yes

  No

  N/A

Risk Assessment and Control Measures

• Are the Risk Assessments are Suitable and sufficient?

  Yes

  No

  N/A

• Are the Risk Assessments are up to date?

  Yes

  No

  N/A

• Are Adequate Control Measures are in place?

  Yes

  No

  N/A

• Documented control measures are actually used in practice?

  Yes

  No

  N/A

• Staff have been trained in the findings of the assessments? By means of safe systems of work/method statements etc.

  Yes

  No

  N/A

Training

• Each member of staff has a training record?

  Yes

  No

  N/A

• The Company has identified training needs and has a formal training plan.

  Yes

  No

  N/A

• There is a training matrix.

  Yes

  No

  N/A

• The level of training is adequate?

  Yes

  No

  N/A

• Training is refreshed at suitable periods?

  Yes

  No

  N/A

Accident Reporting and Investigation.

• Is there an accident policy?

  Yes

  No

  N/A

• There is a accident book on site?

  Yes

  No

  N/A

• All accidents are recorded in the accident book?

  Yes

  No

  N/A

• There is awareness of obligations under the RIDDOR Regulations?

  Yes

  No

  N/A

• All accidents are investigated and a formal record kept for serious accidents?

  Yes

  No

  N/A

• Do employees attend a return to work interview after being off work through injury?

  Yes

  No

  N/A

First Aid Provision.

• The Company has an adequate number of trained first aiders?

  Yes

  No

  N/A

• A first aid list is put up on the notice board?

  Yes

  No

  N/A

• Emergency Contact Details are clearly displayed?

  Yes

  No

  N/A

• There is an adequate number of fully stocked and in date first aid boxes.

  Yes

  No

  N/A

• First Aid cabinets and contents clean and orderly?

  Yes

  No

  N/A

• Employees aware of location of first aid cabinet?

  Yes

  No

  N/A

Maintenance and Control of Contractors

• All contractors are suitably vetted before works commencing? For example CSCS cards etc.

  Yes

  No

  N/A

• Contractors sign to state they have read and understood the site safety procedures?

  Yes

  No

  N/A

• There is a formal permit to work system in place?

  Yes

  No

  N/A

• Spot checks are carried out on maintenance and contractors, to ensure they adhere to site rules and agreed method statements?

  Yes

  No

  N/A

Manual Handling

• Staff are provided suitable Manual Handling Training?

  Yes

  No

  N/A

• Manual Handling assessments are suitable and sufficient?

  Yes

  No

  N/A

• Lifts do not exceed 25kg's?

  Yes

  No

  N/A

• Manual Handling Operations are safe in practice?

  Yes

  No

  N/A

• Mechanical assistance is provided whenever possible?

  Yes

  No

  N/A

Fire Safety

• Is there a fire safety policy on site?

  Yes

  No

  N/A

• Is the log book up to date?

  Yes

  No

  N/A

• Is the fire risk assessment suitable and sufficient?

  Yes

  No

  N/A

• Evacuation plan displayed and understood by all employees?

  Yes

  No

  N/A

• Evacuation procedures practiced by form of a fire drill at least 2 times a year?

  Yes

  No

  N/A

• Extinguishers in place, clearly marked for type of fire?

  Yes

  No

  N/A

• Extinguishers recently serviced? (Check annual check sheet)

  Yes

  No

  N/A

• Extinguishers clear of obstructions?

  Yes

  No

  N/A

• Extinguishers are mounted and clearly signed?

  Yes

  No

  N/A

• Call points are posted at every exit?

  Yes

  No

  N/A

• Adequate direction notices for fire exits?

  Yes

  No

  N/A

• Are flammable stored correctly?

  Yes

  No

  N/A

• Are flammable store cupboards clearly signed?

  Yes

  No

  N/A

• If there is fuel on site is this risk assessed?

  Yes

  No

  N/A

• If required has the company a documented DSEAR (Dangerous Substances and Explosive Atmospheres Regulations) assessment?

  Yes

  No

  N/A

• Do fire exits open in the direction of travel?

  Yes

  No

  N/A

• Is there adequate fire signage?

  Yes

  No

  N/A

• Are muster points clearly marked?

  Yes

  No

  N/A

• Exit doors easily opened from inside?

  Yes

  No

  N/A

• Are there adequate fire action notices posted on exits?

  Yes

  No

  N/A

• Exits clear of obstructions?

  Yes

  No

  N/A

• Fire routes clear?

  Yes

  No

  N/A

• Fire alarm system functioning correctly?

  Yes

  No

  N/A

• Does the company have fire marshals?

  Yes

  No

  N/A

General Lighting

• Good natural lighting?

  Yes

  No

  N/A

• Reflected light from walls & ceilings not causing glare to employees?

  Yes

  No

  N/A

• Light fittings clean and in good condition?

  Yes

  No

  N/A

• Emergency exit lighting operable?

  Yes

  No

  N/A

• Outside lighting is adequate?

  Yes

  No

  N/A

Site Safety

• Floor surfaces even and uncluttered?

  Yes

  No

  N/A

• Stairways in a good condition?

  Yes

  No

  N/A

• Lifts have working alarm and method of extraction?

  Yes

  No

  N/A

• Entry and walkways kept clear?

  Yes

  No

  N/A

• Walkways adequately and clearly marked?

  Yes

  No

  N/A

• Walkways and stairs kept clear of boxes etc?

  Yes

  No

  N/A

• Are liquid spills removed quickly?

  Yes

  No

  N/A

• Are railings in good condition?

  Yes

  No

  N/A

• Are falls from height suitably managed?

  Yes

  No

  N/A

• Are footpaths in good condition?

  Yes

  No

  N/A

• Are pedestrians suitably segregated from workplace transport?

  Yes

  No

  N/A

• Is signage clearly displayed with regards to hazards such as falling, electrocution etc?

  Yes

  No

  N/A

• Is there a site speed limit? Is this signed?

  Yes

  No

  N/A

• Are buildings structurally safe and in sound condition?

  Yes

  No

  N/A

• Is ventilation adequate?

  Yes

  No

  N/A

• Loading area clean and tidy?

  Yes

  No

  N/A

• Waterside safety is effectively managed?

  Yes

  No

  N/A

• Any other matters?

Rubbish Removal

• Bins located at suitable points around site?

  Yes

  No

  N/A

• Bins emptied regularly?

  Yes

  No

  N/A

• Any special waste removed by licensed contractors?

  Yes

  No

  N/A

Storage Design and Use

• Materials stored in racks and bins wherever possible?

  Yes

  No

  N/A

• Storage designed to minimise lifting problems?

  Yes

  No

  N/A

• Floors around racking clear of rubbish?

  Yes

  No

  N/A

• General condition of racks and pallets?

  Yes

  No

  N/A

Machinery and Plant

• Is there a Safe Use of Equipment Policy?

  Yes

  No

  N/A

• Has machinery and plant been risk assessed?

  Yes

  No

  N/A

• Are Safe Systems of Work/Method Statements in place for machinery?

  Yes

  No

  N/A

• Are there pre use checks of machinery?

  Yes

  No

  N/A

• Is machinery adequately maintained and inspected? Is there a PPM (Planned and Preventative Maintenance schedule?

  Yes

  No

  N/A

• Is there an authorised user list?

  Yes

  No

  N/A

• Operators trained/inducted into the operation of the machines?

  Yes

  No

  N/A

• Is the training recorded?

  Yes

  No

  N/A

• Do operators comply with the training?

  Yes

  No

  N/A

• Are lockout procedures implemented and followed?

  Yes

  No

  N/A

• Is there a system of key control?

  Yes

  No

  N/A

• Are the floors around the machines kept clean?

  Yes

  No

  N/A

• Guards in good condition?

  Yes

  No

  N/A

• Starting and stopping devices within easy reach of operator?

  Yes

  No

  N/A

• Waste/off cuts removed and stored safely?

  Yes

  No

  N/A

• Drip pans on floor to prevent spillage?

  Yes

  No

  N/A

• Adequate work space?

  Yes

  No

  N/A

• Is lighting adequate?

  Yes

  No

  N/A

• Noise levels controlled?

  Yes

  No

  N/A

• No bending or stooping required?

  Yes

  No

  N/A

• Are gas bottles secured?

  Yes

  No

  N/A

• Any other matters?

Electrical Safety

• Is there an electrical safety policy?

  Yes

  No

  N/A

• Is there an electrical safety risk assessment?

  Yes

  No

  N/A

• Safety switches installed?

  Yes

  No

  N/A

• Safety switches tested every 6 months and tests recorded?

  Yes

  No

  N/A

• No double adapters in use?

  Yes

  No

  N/A

• Portable equipment tested and tagged?

  Yes

  No

  N/A

• No broken plugs, sockets or switches?

  Yes

  No

  N/A

• No power leads across walkways?

  Yes

  No

  N/A

• No frayed or damaged leads?

  Yes

  No

  N/A

• No strained leads?

  Yes

  No

  N/A

• Portable power tools in good condition?

  Yes

  No

  N/A

• Where required are emergency shut-down procedures in place?

  Yes

  No

  N/A

• Any other matters?

COSHH

• Is there a control of substances hazardous to health policy?

  Yes

  No

  N/A

• Hazardous Substance Register complete and available?

  Yes

  No

  N/A

• Material Safety Data Sheets available for all chemicals?

  Yes

  No

  N/A

• Risk assessments completed for hazardous substances?

  Yes

  No

  N/A

• All containers labelled correctly?

  Yes

  No

  N/A

• Unused substances disposed of?

  Yes

  No

  N/A

• Do special storage conditions apply?

  Yes

  No

  N/A

• If applicable are special storage conditions followed?

  Yes

  No

  N/A

• Workers trained in the use of hazardous substances?

  Yes

  No

  N/A

• If required is PPE available?

  Yes

  No

  N/A

• Is adequate ventilation provided?

  Yes

  No

  N/A

• Are eye washes and showers easily accessed?

  Yes

  No

  N/A

• Any other matters?

PPE

• Has a PPE assessments been carried out?

  Yes

  No

  N/A

• Is the correct PPE provided?

  Yes

  No

  N/A

• Are PPE rules enforced?

  Yes

  No

  N/A

• Any other matters?

Work at Height

• Is there a work at height policy?

  Yes

  No

  N/A

• Is there a Work at Height risk assessment?

  Yes

  No

  N/A

• Is edge protection suitable and sufficient?

  Yes

  No

  N/A

• Are harnesses used where appropriate?

  Yes

  No

  N/A

• If work platforms, scissor lifts etc are used, are staff competent in the use of such equipment? And is this competence documented?

  Yes

  No

  N/A

• Are work platforms, cherry pickets, scissor lifts suitable?

  Yes

  No

  N/A

• Have all portable work platforms been inspected?

  Yes

  No

  N/A

• Are all ladders Industrial strength? (Non Household rated, check label.)

  Yes

  No

  N/A

• Are ladders in good condition?

  Yes

  No

  N/A

• Are back hoops on ladders over 2 metres?

  Yes

  No

  N/A

• If used for electrical work are they non conductive? (Wood or fibre glass.)

  Yes

  No

  N/A

• For extension ladders are ropes, pulleys and treads in a good state of repair?

  Yes

  No

  N/A

• Are ladders used according to instructions?

  Yes

  No

  N/A

• Any other matters?

Office Hazards

• Condition of filing cabinets?

  Yes

  No

  N/A

• Condition of chairs? (Five star bases.)

  Yes

  No

  N/A

• Desks in good condition? (No damage.)

  Yes

  No

  N/A

• Screen Based Equipment positioned to reduce glare from windows etc?

  Yes

  No

  N/A

• Photocopiers positioned to avoid fumes?

  Yes

  No

  N/A

• Tasks designed to prevent Occupational Overuse Syndrome? (Breaks included.)

  Yes

  No

  N/A

• Air conditioning systems regularly maintained?

  Yes

  No

  N/A

• Stable non-slip floor coverings in good condition?

  Yes

  No

  N/A

• Any other matters?

Display Screen Equipment

• Have display screen assessments been carried out for all users, as defined by the DSE Regulations?

  Yes

  No

  N/A

• Are workstations set up so that they conform to the regulations?

  Yes

  No

  N/A

• Any other matters?

Workplace transport

• Is there a comprehensive Workplace Transport Assessment?

  Yes

  No

  N/A

• Is there a delivery plan risk assessment?

  Yes

  No

  N/A

• Does the company have delivery plans for each site?

  Yes

  No

  N/A

• Schedule maintenance performed?

  Yes

  No

  N/A

• Are Tachographs effectively managed?

  Yes

  No

  N/A

• Are drivers all up to date with regards to CPC training?

  Yes

  No

  N/A

• Are vehicle trailers provided with edge protection when appropriate?

  Yes

  No

  N/A

• Condition of tyres?

  Yes

  No

  N/A

• Brake performance?

  Yes

  No

  N/A

• Lights? (Check operation of brake, indicator and reversing lights)

  Yes

  No

  N/A

• Condition of drivers seat?

  Yes

  No

  N/A

• Condition of other seats?

  Yes

  No

  N/A

• First aid kit supplied and adequate?

  Yes

  No

  N/A

• Storage provisions?

  Yes

  No

  N/A

• Any other matters?

Remote Working

• Are remote workers adequately supervised?

  Yes

  No

  N/A

• Are remote workers adequately trained?

  Yes

  No

  N/A

• Are the risk assessments with regards to remote working suitable and sufficient?

  Yes

  No

  N/A

• If there is lone working is there a suitable and sufficient risk assessment regarding this?

  Yes

  No

  N/A

• Are the control measures with regards to lone working adequate?

  Yes

  No

  N/A

Health Monitoring?

• If required is the health monitoring of staff effectively managed?

  Yes

  No

  N/A

Noise

• Is there a noise assessment for the site?

  Yes

  No

  N/A

• Is noise suitably managed through isolation, location, maintenance and PPE provision?

  Yes

  No

  N/A

Asbestos

• Is there an up to date asbestos survey for the site?

  Yes

  No

  N/A

• Have all the recommendations from the survey been carried out?

  Yes

  No

  N/A

Any other outstanding issues?

• Other outstanding issues that need to be addressed?

Sign Off

• Auditor's signature

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