Information
-
Document No.
-
Audit Title
-
Client / Site
-
Conducted on
-
Prepared by
-
Location
-
Personnel
Leadership and Commitment
-
Branch Manager has a current performance plan which includes safety performance KPI's?(Branch Manager has an up to date performance plan that has been signed off by their one up manager).
-
Branch supervisors and team leaders have an up to date performance plan which includes safety performance KPI's. (Branch supervisors and team leaders have an up to date performance plan that cascades KPI's from the Branch Manager's performance plan and these have been signed by both the Branch Manager and the incumbent).
-
Performance plans are reviewed annually. (Branch Manager, supervisor and team leader's performance plans are reviewed annually with sign off from both the incumbent and their one up manager).
-
Signed position descriptions are in place for all leadership positions which include specific OHS responsibilities and accountabilities.
-
Information technology (IT) support and systems are adequate and efficient to enable the Branch to safely undertake and support activities.
-
Adequate human resources are available to ensure that safety management systems can be effectively implemented. The Branch has adequate levels of staffing to enable safety management system and other systems such as incident reporting to be implemented and maintained).
-
The Branch and its amenities are in good, clean condition and are well maintained and presentable.
-
The Branch has adequate levels of PPE available for all workers and processes are in place to ensure that this is replaced when required. (PPE replaced on a fair wear and tear basis).
-
Safety notice board is in place and located in a prominent position.
-
Safety notice board includes the following items:<br>OHS Policy<br>Rehabilitation/RTW Policy<br>If you are injured at work poster<br>Emergency evacuation plan/diagram<br>Fire wardens<br>First aiders<br>Toolbox safety alerts<br>Safety committee meeting minutes<br>Issue resolution process
-
Safety material (posters, banners and other items) is displayed strategically at the Branch.
-
Disciplinary action is taken when there is unsafe deviations from SWMS's.
Systems (including Risk Management)
-
Branch invests in new technologies and/or engineering solutions to mitigate identified hazards?
-
Hazards have been reported and recorded by staff at the Branch using Hazard Report Forms and the National Hazard Register.
-
Reported hazards have been controlled effectively at the Branch with evidence that the Hierarchy of Controls has been considered.
-
Reported hazards are being closed out appropriately with evidence to support closure.
-
HSR's and/or workers are involved in the risk assessment and hazard identification process.
-
The Branch has a process in place to ensure that all SWMS's relevant to the Branch are reviewed at a minimum every two years or when there is a change to the task, the equipment used to perform the task or the environment where the task is carried out.
-
Branch workers (or their representatives) are involved in the development of SWMS's for the tasks they undertake, or may be expected to undertake.
-
Branch workers have signed relevant SWMS's that are relevant for the tasks they undertake, or may be expected to undertake.
-
The Branch has an up to date Asbestos Register that includes the location, condition, and types of Asbestos containing materials that are present at the location.
-
The Branch conducts monthly workplace safety inspections and involves HSR's and employees in the process.
-
Workplace safety inspections are documented and identified issues are added to the National Hazard Register.
-
Weekly toolbox talks are conducted
-
Employee attendance at toolbox meeting is recorded and retained by the Branch. The attendance record makes reference to topic, date and who facilitated the toolbox session.
-
There were no unsafe behaviours occurring during Safety Pulse Check visit.
Training
-
The Branch has an induction process in place for all workers, contractors and visitors to the site.
-
The Branch retains evidence of all inductions for workers, contractors and visitors.
-
The Branch induction process covers:<br>-potential emergencies and their procedures,<br>-site specific safety rules,<br>-injury and incident reporting requirements, <br>-MHE and vehicle access and traffic information,<br>-pedestrian access and traffic information,<br>-site specific risk and controls that are in place,<br>-the corporate OHS Policy<br>-hazard reporting.
-
Branch Managers have attended safety training that has been requested by Executive Team.
-
Site supervisors and team leaders have received safety training.
-
The Branch has an up to date training matrix which includes all current employees and all training requirements/competencies.
-
The Branch has a process for capturing evidence of all training that is conducted.
-
The Branch retains evidence of all high risk (EWP, MHE, heavy vehicle) licenses for all individuals on the Branch.
-
Competency based assessments accompany training in procedures and this is signed off by appropriate personnel (workplace trainers, buddy trainers).
-
The Branch has a process in place to ensure that individuals high risk licenses are valid (not expired).
-
The Branch retains evidence of training for all first aid qualified employees.
-
The Branch retains evidence of training for all fire wardens/emergency response team members.
-
The Branch retains evidence of training for all HSR's.
Fatigue
-
Branch management, including allocators etc, have received fatigue management training.
-
Heavy vehicle operators have received training in fatigue management
-
Records can confirm that hours of heavy vehicle operators are being managed to comply with relevant State/Territory legislation.
Consultation
-
The Branch has established designated workgroups that are based on shift structure, job type or area. Evidence must consist of documented establishment of these work groups in consultation with Branch personnel.
-
Health and safety representatives have been self nominated/elected to represent employees on matters relating to health and safety.
-
The Branch has an established safety committee.
-
The Branch OHS committee meets monthly based on a schedule that is displayed in a location where it is accessible to all workers.
-
Minutes are taken at all OHS committee meetings and the latest minutes are displayed in a location where they are accessible to all workers.
-
Minutes of meetings verify that the following topics are discussed in each meeting:<br>Reported hazards<br>Reported incidents<br>Safety related training<br>SWMS reviews<br>Workplace safety inspections<br>Corrective actions from audits (including safety pulse check)
-
Employees and contractors are aware of the issue resolution process.
-
The issue resolution process is displayed in a location where it is accessible to all workers.
-
Safety alerts are displayed in a position where they are accessible to all workers.
-
A process is in place to ensure that employees and contractors are consulted when there is a change to work practices.
Emergency Management
-
The Branch has an emergency management plan that identifies all potential emergencies (fire, explosion, gas leak, extreme weather etc).
-
The Branch's emergency management plan has been reviewed within the last twelve months and has been signed off by the safety committee.
-
The Branch has an emergency control team established with the number of wardens based on the size, layout, location and the risk profile of the site.
-
All fire wardens and/or emergency response team members have received training that appropriate to their position and responsibilities.
-
Evacuation maps are on display in various positions where they are accessible to all employees. Maps indicate the readers position.
-
An up to date list of emergency wardens is displayed in locations where it is accessible to all workers.
-
Emergency evacuation drills are conducted at least annually.
-
A debrief is conducted following all emergency evacuation drills in order to identify area for improvement and these debriefs are documented.
-
The Branch has specific detailed process for dealing with hazardous items such as Asbestos, Chemical spills and gas leaks where these items are present.
-
Fire extinguishers are the correct type for dealing with the type of fire that may occurs at the Branch.
-
Fire extinguishers, fire hose reels, emergency exits etc, are clearly identified using appropriate signage.
-
Regular alarm testing is carried out and records of this testing are retained.
-
A schedule is in place for the maintenance off all emergency equipment and records of maintenance are retained.
-
An adequate number of nominated first aiders are present at the Branch during operational hours.
-
All nominated first aiders have current first aid certificates.
-
An up to date list of current first aiders is displayed in a location where it is accessible to all workers.
-
The Branch has an appropriate number of first aid kits available.
-
A process is in place for ensuring that first aid kits are maintained and restocked when required.
-
The Branch maintains a SDS Register which includes the names of all substances present at the location, quantities, and DG status.
-
Current Safety Data Sheets (SDS) are available for all substances stored and used at the site.
-
Spill kits stocked with all necessary items are maintained by the site in appropriate locations.
Incident/injury management
-
Managers and supervisors at the Branch are aware of, and can demonstrate the process for reporting, managing and escalating incidents and injuries.
-
Branch managers have attended Incident Management training.
-
Branch supervisors and team leaders have attended Incident Management training.
-
Branch management is able to demonstrate sign off of incident reports.
-
All incidents, injuries, near misses and hazards are toolboxed with all employees and records of attendance are retained.
-
Corrective actions arising from an incident are documented on each Incident Report and Investigation Form.
-
Corrective actions arising from an incident are followed to completion within the allocated timeframes.
-
Corrective actions arising from incidents are communicated to employees via toolbox meetings, OHS committee meetings etc.
-
The Incident Response Flowchart is displayed in locations where it is visible to all workers.
Contractor Management
-
Contractors and Suppliers have signed agreements that incorporate safety expectations
-
Safety performance is taken into consideration when engaging or renewing agreements.
-
Relevant records are obtained and maintained for Contractors and Suppliers, including:<br>Qualifications<br>Certificates of Currency<br>Licences<br>SWMS's etc
-
Permits to Work are completed between Management and Contractors when engaging in high risk activities, including:<br>Confined space<br>Electrical work<br>Working at Heights<br>Hot work
Plant and equipment
-
The Branch has an up to date Plant and Equipment Register that includes all items of plant and equipment at the Branch.
-
Adequate plant and equipment is available to safely conduct activities.
-
Plant and equipment present at the site is in good condition.
-
Pre-operational checks are being completed prior to equipment being used. ( Randomly audit 3 log books).
-
There is a process in place to demonstrate that faults or issues raised during pre-start inspections are followed up and corrected appropriately.
-
Regular, scheduled maintenance occurs on all items of plant and equipment and records of this maintenance are retained by the Branch?
-
A process is in place for workers and contractors to identify and isolate faulty of defective plant and equipment. (LOTO - lock out, tag out).
-
A LOTO Register is in place to record all items of plant and equipment that are isolated due to faults or defects.
-
The LOTO Register verifies that only authorized personnel are returning equipment to operational status.
-
Any item of plant or equipment that require registration with either local or federal regulators have been registered and documented evidence of this is available.
Monitoring and review
-
The branch has had a Safety Pulse Check completed in the last 12 months.
-
The Branch has been provided with a list of corrective actions from their most recent Safety Pulse Check.
-
The Branch can demonstrate that it has been able to close out the corrective actions from the previous Safety Pulse Check.
