Freestate Department of Sport, Arts, Culture and Recreation

• Document No.

• Audit Title

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Administrative and legal requirements

Contract Documentation

• Has the client formally appointed the contractor in terms of section 37(2)?

  Yes

  No

  N/A

• Is the Client OHS specification and Programme of works available?

  Yes

  No

  N/A

• Is Public liability insurance available?

  Yes

  No

  N/A

• Is the contractor registered in terms of COID Act section 80?

  Yes

  No

  N/A

• Has the Department of labour been notified of start of construction work?

  Yes

  No

  N/A

• 7(1) Is the company OHS policy signed by the CEO and displayed?

  Yes

  No

  N/A

• Is copy of Occupational Health and Safety Act (Act 85 of 1993) and Regulations available?

  Yes

  No

  N/A

• Comments:

Site Establishment

• Is the site secured and access restricted?

  Yes

  No

  N/A

• Site Photograph

  Media

• Comment:

Site Identification

• Project Board

• Safety signage

• Comment:

OHS Act Appointments

• Has a 16(2) Management Representative been appointed?<br>Responsibility of complying with OHS Act assigned to other persons by the CEO.

  Yes

  No

  N/A

• 17(1)HSE Representative (1:20) & 1:50 or part thereof

  Yes

  No

  N/A

• 8(2) Plant and machinery Supervisor

  Yes

  No

  N/A

• 19 HSE committee

  Yes

  No

  N/A

• 37(2) Acts and omissions-Control of contractors- The parties have to agree in writing to the arrangements and procedures between them to ensure compliance by the mandatary with the provisions of this Act.

  Yes

  No

  N/A

• Comment:

Construction Regulations Appointments

• 6(1) Construction Supervisor-Designated competent person responsible for site

  Yes

  No

  N/A

• 6(2) Assistant Supervisor

  Yes

  No

  N/A

• 7(1) Risk Assessor

  Yes

  No

  N/A

• 8(1)(a) Fall Protection

  Yes

  No

  N/A

• 10 Formwork and support work

  Yes

  No

  N/A

• 11(1) Excavation Work

  Yes

  No

  N/A

• 12(1) Demolition Work

  Yes

  No

  N/A

• 14(2) Scaffolding

  Yes

  No

  N/A

• 21(1)(j) Vehicles and Plant- Are on a daily basis inspected prior to use, by a competent person who has been appointed in writing and the findings of such inspection is recorded in a register.

  Yes

  No

  N/A

• 22(e) Electrical Installations and Machinery- The control of all temporary electrical installations on the construction site is designated to a competent person who has been appointed in writing.

  Yes

  No

  N/A

• 26(a) Stacking and storage-A competent person is appointed in writing with the duty of supervising all stacking and storage on a construction site

  Yes

  No

  N/A

• 27(h) Fire Precautions-The fire equipment is inspected by a competent person, who has been appointed in writing, in the manner indicated by the manufacturer.

  Yes

  No

  N/A

General Machinery Regulations

• 2(1) Supervisor- An employer or user of machinery shall, subject to this regulation, in writing designate a person in a full-time capacity in respect of every premises on or in which machinery is being used.

  Yes

  No

  N/A

• 2(7)(a) Assistant-An employer or user of machinery may designate one or more competent persons to assist a person designated in terms of subregulation (1).

  Yes

  No

  N/A

General Safety Regulations

• 3(4)First aid, emergency equipment and procedures- (employees >10) 1:50 Valid certificate of competency in first aid available

  Yes

  No

  N/A

Driven Machinery Regulations

• 18(11) Lifting machines and lifting tackles-The user shall not permit any person to operate such a lifting machine unless the operator is in possession of a certificate of training, issued by a person or organisation approved for this purpose by the chief inspector.

  Yes

  No

  N/A

Risk Management

• Risk Management Plan

  Yes

  No

  N/A

• Has the contractor completed a site-specific risk assessment?

  Yes

  No

  N/A

• Risk register available

  Yes

  No

  N/A

• Safe Work Method Statements available

  Yes

  No

  N/A

• Fall Protection Plan

  Yes

  No

  N/A

• Comment:

Communication and management of work

• Management structure available

  Yes

  No

  N/A

• Health and safety committee minutes

  Yes

  No

  N/A

• Toolbox talk register

  Yes

  No

  N/A

• Work inspection checklists

  Yes

  No

  N/A

• Plant and equipment registers

  Yes

  No

  N/A

• Plant and equipment pre-start checklist

  Yes

  No

  N/A

• Personal Protective Equipment Register

  Yes

  No

  N/A

• Comment:

Training

• Have all workers been inducted?

  Yes

  No

  N/A

• Risk Assessments

  Yes

  No

  N/A

• Competency certificates provided

  Yes

  No

  N/A

• Comment:

Emergency preparedness, First Aid and Emergency Contacts

• Is there a sufficiently stocked first aid kit available and accessible?

  Yes

  No

  N/A

• Are there emergency contact details available?

  Yes

  No

  N/A

• Is there emergency communication available?

  Yes

  No

  N/A

• Is there an emergency procedure and assembly point?

  Yes

  No

  N/A

• Is there an accident and incident reporting procedure in place?

  Yes

  No

  N/A

• Comment:

Incident, accident investigation and reporting

• Is register of Injuries update regularly?

  Yes

  No

  N/A

• Are Incident Investigation Reports completed?

  Yes

  No

  N/A

Site Observations

• Access paths clearly defined (signage tape, other) & Prohibited areas display warning signs and barricaded<br>

  Yes

  No

  N/A

• Comment:

Housekeeping

• Is material stockpiled and stacked properly?

  Yes

  No

  N/A

• Are there adequate waste bins and are they used properly?

  Yes

  No

  N/A

• Are walkways/paths/work areas clear of slip & trip hazards?

  Yes

  No

  N/A

• Comment:

Working at height

• Has the contractor identified activities and precautions involving work at height?

  Yes

  No

  N/A

• Have people who are expected to work at height received appropriate instruction and training in how work safely?

  Yes

  No

  N/A

• Are edges adequately protected to prevent persons or materials from falling? (Guard rails, mid rails, toe boards etc.)

  Yes

  No

  N/A

• Are warning signs appropriately fixed to the working equipment

  Yes

  No

  N/A

• Is safe access to the working platform provided?

  Yes

  No

  N/A

• Are scaffolds erected, altered and dismantled by competent person?

  Yes

  No

  N/A

• Are scaffolds provided with fully boarded working platforms?

  Yes

  No

  N/A

• Are scaffolds inspected by a competent person at least once a week?

  Yes

  No

  N/A

• Are ladders the most appropriate equipment for access?

  Yes

  No

  N/A

• Are ladders in good condition?

  Yes

  No

  N/A

• Are ladders well maintained and inspected regularly?

  Yes

  No

  N/A

Vehicles and Plant

• Are pre-start inspections completed?

  Yes

  No

  N/A

• Are vehicles fitted with warning devices and are in working order?

  Yes

  No

  N/A

• Are plant and vehicles operated by competent persons and who have been appointed in writing?

  Yes

  No

  N/A

Hazardous Substances

• Are there MSDS available for all hazardous substances on site?

  Yes

  No

  N/A

• Are there adequate safety controls in place, as outlined in the MSDS?

  Yes

  No

  N/A

Fire Hazards

• Is there fire fighting equipment available and accessible?

  Yes

  No

  N/A

• Has hot work permit been issued?

  Yes

  No

  N/A

Personal Protective Equipment

• Is PPE issued as per daily risk assessment?

  Yes

  No

  N/A

• Is there a register for the issue of PPE.

  Yes

  No

  N/A

• Are all safety harnesses in good condition, within test date range and tagged?

  Yes

  No

  N/A

• Additional Comments/Findings

• Auditor Signature:

  Sign

• Contractor's Signature:

  Sign