FSS_OAC

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Audit - Management Systems

Management systems are required to include the following: 1.1 An explicit policy demonstrating commitment by senior management to safely implement and maintain OPITO standards. (signed by Senior Management) Notes: This document is not the same as 1.2 . The document is named Company Policy Regarding OPITO
Management systems are required to include the following: 1.2 A Customer Service Statement which clearly defines the standards of service delegates can expect from the OPITO approved centre. Notes: This document needs to be in all OPITO training areas. I.e. TEMPS, Fire Field, Pool area
Management systems are required to include the following: 1.3 Organisation chart, roles and responsibilities and authority for the management and delivery of the OPITO approved standard. notes: This needs to be an up to date organization chart on SHEQ. Need job Descriptions for all staff from Center Manager Lead OPITO Instructor, Instructors, Divers and office manager
Formally documented procedures are required which: 1.4 Ensure frequent internal audits are conducted by appropriately trained personnel with no conflicting interest in the area(s) being audited (i.e. auditors must not audit their own work) of all system activities and procedures relative to the OPITO standard and Approval Criteria. notes: Formally documented procedures. This can be found on SHEQ 4-USA-PR-1031
Formally documented procedures are required which: 1.5 Ensure regular review by senior management of the organisation’s effective and safe delivery of OPITO courses and compliance with OPITO approval requirements. notes: Formally documented procedures. This can be found on SHEQ 4-USA-PR-1041
Formally documented procedures are required which: 1.6 Support delegate complaints. notes: Formally documented procedures. This can be found on SHEQ 4-USA-PR-1024
Formally documented procedures are required which: 1.7 Control the maintenance, updating and backup of databases (IT and/or manual) notes: Formally documented procedures. This can be found on SHEQ 4-USA-PR-1028
Formally documented procedures are required which: 1.8 Ensure accurate records of candidate assessment are maintained and securely stored. notes: Formally documented procedures. This can be found on SHEQ 4-USA-PR-1018
Formally documented procedures are required which: 1.9 Ensure appropriate inspection and maintenance activities for all facilities and equipment to be used during delivery of the relevant OPITO Standard. notes: Formally documented procedures. This can be found on SHEQ 4-USA-PR-1032
Formally documented procedures are required which: 1.10 Ensure effective liaison and communication between all sites where OPITO training and/or assessment is conducted. notes: We do not have remote sites. This would be if fire field is at a separate location like STCW.
Ensure that OPITO administrative requirements are fulfilled. These are required to include the following: 1.11.1 Delegate registration and forwarding of delegate registration details to OPITO on a weekly basis notes: Formally documented procedures. This can be found on SHEQ 4-USA-PR-1018 and 4-USA-PR-1034
Ensure that OPITO administrative requirements are fulfilled. These are required to include the following: 1.11.2 Verification of delegate pre-requisites (where required) notes: Formally documented procedures. This can be found on SHEQ 4-USA-PR-1018 and 4-USA-PR-1034
Ensure that OPITO administrative requirements are fulfilled. These are required to include the following: 1.11.3 Dispensation for expired certificates, including three month allowance window for delegates to retake not yet competent (NYC) outcomes (where applicable) notes: 4-USA-PR-1023 Section 6. All requests should go to Mr. Dicky Jackson dicky@us.falcksafety.com
Ensure that OPITO administrative requirements are fulfilled. These are required to include the following: 1.11.4 Certificate issue Notes: 4-USA-PR1018 (section 4)
Ensure that OPITO administrative requirements are fulfilled. These are required to include the following: 1.11.5 Ensure verification of delegate identity by means of government issued photographic identification e.g. Passport, Driving Licence, etc. notes: OPITO Registration form. Signature 4-USA-PR 1027 (section 1, b)
Ensure that OPITO administrative requirements are fulfilled. These are required to include the following: 1.11.6 To ask for current contact information for next of kin and/or sponsor for delegates in case of an emergency. Notes: refer to 4-USA-PR-1035 Medical Screening
1.12 Facilitate the identification of resources required by candidates with individual training and assessment requirements and ensure availability. notes: Facilitating Delegate Individual Needs 4-USA-PR 1030
Ensure all training is conducted safely and delegate well-being is maintained at all times. Procedures are required to cover the following: 1.13.1 Safety Procedures notes: 4-USA-PR-912, 4-USA-PR-929, 4-USA-PR-1035, 4-USA-PR-2020, 4-USA-PR-2022, 5-USA-FO-1024
Ensure all training is conducted safely and delegate well-being is maintained at all times. Procedures are required to cover the following: 1.13.2 Emergency Procedures including external interfaces and exercises notes: 4-USA-PR-912, 4-USA-PR-929, 4-USA-PR-1035, 4-USA-PR-2020, 4-USA-PR-2022, 5-USA-FO-1024
Ensure all training is conducted safely and delegate well-being is maintained at all times. Procedures are required to cover the following: 1.13.3 Job Safety Analysis/Risk Assessments notes: 4-USA-PR-912, 4-USA-PR-929, 4-USA-PR-1035, 4-USA-PR-2020, 4-USA-PR-2022, 5-USA-FO-1024
Ensure all training is conducted safely and delegate well-being is maintained at all times. Procedures are required to cover the following: 1.13.4 Medical Screening Procedures (where applicable) Notes: refer to 4-USA-PR-1035 Medical Screening
Ensure all training is conducted safely and delegate well-being is maintained at all times. Procedures are required to cover the following: 1.13.5 Accident/Incident Reporting and Investigation Procedure notes: 4-USA-PR-912, 4-USA-PR-929, 4-USA-PR-1035, 4-USA-PR-2020, 4-USA-PR-2022, 5-USA-FO-1024
Ensure all training is conducted safely and delegate well-being is maintained at all times. Procedures are required to cover the following: 1.13.6 Toolbox Talks (prior to specific practical training) notes: 4-USA-PR-912, 4-USA-PR-929, 4-USA-PR-1035, 4-USA-PR-2020, 4-USA-PR-2022, 5-USA-FO-1024

Persons Involved

Lead Auditor
Auditor
Company Representative

Audit - Physical Resources

2.2 There are sufficient and appropriate inspection, maintenance and testing activities to ensure that all training and emergency response equipment and facilities are safe and fit for purpose. The system of maintenance must include: 2.2.1 A current and accurate inventory of all facilities and equipment used for the safe delivery of OPITO approved training and/or assessment plus facilities and equipment available to respond to emergency situations. Notes: OPITO Enrollment Power point /Video, Inventory list, looking for the total number of equipment for that facility to run a course, See Section D.4 Equipment of the associated standard to verify counts and type of equipment
2.2.2 Facility and equipment inspection and maintenance plans/contingency plans (computer or paper-based). notes: Ask for maintenance calendar and records for the past 3 months, Contingency Plans
2.2.3 Third party certification of facilities and equipment where appropriate (e.g. for lifting equipment, medical response equipment, etc). notes: Load test certs for TEMPSC and Crane, Fire Extinguisher record, any other 3rd party certs
2.2.4 Accurate recording of inspection and maintenance activities conducted on facilities and equipment used in the delivery of OPITO approved training and/or assessment plus facilities and equipment available to respond to emergency situations. notes: Pre-use check list, Pool Test Records, Equipment check list

Auditor

Lead Auditor
Auditor
Company Representative

Audit - Staff Resources

3. Staff Resources Staffing and resources are sufficient to deliver training and/or assessment that is current, reliable and in compliance with the specific OPITO Standard. 3.1 There are sufficient staff with the appropriate qualifications and experience as defined within the OPITO Standard to deliver effective and safe training and to operate effectively risk based emergency and medical response protocols. notes: CV, Resumes, Certificates and Training Matrix (look for last assessment date. One year), MER Training REcords
3.2 There are formal job descriptions/specifications for all job roles involved in the delivery and support of the OPITO Standard. notes: randomly select Job Description for personal from front desk staff to verifier based on local centers org chart. Choose 3-5
3.3 There are sufficient assessors and internal verifiers with the appropriate training and competencies to ensure quality and objective assessment of staff and delegate performance. ntoes: Assessor and Internal Verifiers Certificates for those noted as competent on the competency matrix.
Formally documented procedures are required which: 3.4 Ensure that staff training and development needs are regularly reviewed and a program is put in place to meet any requirements which are identified. notes: need to review Staff Training and Development Procedure 4-USA-PR-1038
Formally documented procedures are required which: 3.5 Ensure that regular confirmation of staff competency is undertaken. notes: need to review Staff Training and Development Procedure 4-USA-PR-1038

Auditor

Lead Auditor
Auditor
Company Representative

Audit - Training and Assessment

4. Training and Assessment - The centre has a formally documented system to ensure that reliable training and assessment to the required OPITO standard is maintained. 4.1 Course Joining Instructions containing information, advice and guidance on training, assessment and safety aspects will include course learning outcomes to ensure delegates have information about what they’re required to know and do, and (where applicable) that the course is of a stressful and/or physical nature. ntoes: Joining instructions with course information, required PPE, and Copy of cert
4.2 Delegates are informed of OPITO’s role within the oil & gas industry and contact points within OPITO. This may be achieved by a prominently displayed notice and inclusion in training materials. notes: Enrollment power point
4.3 There is documentary evidence to confirm that training and assessment is carried out as specified within the relevant OPITO Standard. This documentation must include: 4.3.1 Assessment checklists including assessment methods, clearly referenced against the relevant OPITO Standard. notes: Any assessment check list, Practical check list if different then the assessment check list
4.3.2 Detailed lesson/exercise plans, clearly referenced against the relevant OPITO Standard (including toolbox talks, delivery methods (explanation/demonstration/practice), instructor/delegate ratios, resources to be used, time allocation, location of training, staff roles, etc.). notes: Lesson plan with learning outcomes, A description of the scenario and staff roles, with supporting drawings/plans so it is clear what the delegates will be expected to practice and demonstrate.
4.4 A Timetable/Programme to cover course delivery and enable sufficient time for effective administration of the programme in line with the OPITO Standard. Notes: verify timetable meets the time requirements of the associated standard.
Formally documented procedures are required which: 4.5 Ensure candidate assessment is conducted in alignment with OPITO Standard requirements. notes: 4-USA-PR-1039 Course Assessment
Formally documented procedures are required which: 4.6 Support candidate appeals against assessment decisions relating to treatment within the assessment process. notes: 4-USA-PR-1039 Course Assessment
Formally documented procedures are required which: 4.7 Ensure the consistency, quality and objectivity of assessments. 4-USA-PR-1031 Internal and External Verification of Assessments

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