Title Page

  • Front Photo of Premise

  • General Statement of Policy:- It is the policy of the Midlands Partnership Foundation Trust (The Trust) to protect all persons including employees, service users, contractors and members of the public from potential injury and damage which might arise from work activities. The trust will provide and maintain safe and healthy working conditions, equipment and systems of work for all employees, and to provide such information, training and supervision as they need for this purpose, will give a high level of commitment to health and safety and will comply with all statutory requirements.

  • Name and Address of Premise

  • Nature of Assessment

  • Name of Assessor

  • Conducted on

  • Date Assessment Due

  • Location
  • Name and Address of Premise
  • Telephone Number of Premise
  • Building Owner

  • Building Occupier

  • Building/ Ward Name

  • Add media

  • Use of Premises

  • Organisation/ Trust Responsible Person

  • Name and Status of Nominated Person

  • Name and relevant details of any competent persons appointed to assist with the fire safety measures.

General Information

  • Have there been any fires or near miss experiences since the last Fire Risk Assessment/Fire Safety Audit

  • Incident details

Competent/ Responsible Persons

  • Organisation/Trust Responsible Person

  • Estates Premises condition and PPMs

  • Local Responsible Person, Fire Safety Management

  • Names of nominated Fire Wardens

Conclusions; It can be concluded that with the implementation of the recommendations within the timescales provided as found in the Part E - Significant Findings and Recommendations: Significant Findings and Action Plans of this risk assessment and the continued support of SSSFT Compliance and Risk Services Team, the occupants of the building are working within a safe environment that is broadly compliant with the Regulatory Reform (Fire Safety) Order 2005. It must be noted if the recommendations are not implemented within required timescales, persons within the risk assessed and adjacent building/department/ward/unit will be at a greater life risk should a fire incident occur.

Building Details

  • Number of floors

  • Floor Area (m2 total)

  • Building/ Fire Plans

  • Brief Deatils of Construction

  • Choose from drop down list

  • Occupancy Type

  • Are there internal fire hydrants installed?

  • Location and numbers of fire hydrants

  • Add media

  • Date of last test

Fire Service Access

  • Is there access for Emergency Vehicles?

  • How many sides by Vehicle

  • Add media

  • How many sides by foot

  • Add media

Building Occupants

  • What is the maximum numbers of staff at any given time

  • What is the maximum numbers of patients at any given time

  • What is the maximum numbers of the public at any given time

  • What is the maximum total numbers of persons at any given time including security, site services etc.

Occupants at Special Risk

  • Are young persons/ work experience persons employed at the premises?

  • Numbers of young persons

  • Are there any sleeping occupants at the premises?

  • Numbers of persons

  • Add media

  • Are there any disabled persons at the premises?

  • Have PEEP forms been completed (if required) for disabled staff members?

  • Numbers of persons

  • Are young lone workers at the premise?

  • Numbers of young persons

  • Are there any workers in remote areas at the premises?

  • Have PEEP forms been completed (if required) for disabled staff members?

  • Numbers of persons

Previous Fire Loss Experience

  • Is there any History of Fires in the Premises?

  • Details of fire loss. Include dates and times and note if a fire report was completed (include reference and upload copy of report(s)

  • Insert web link to report(s) here.

Fire Service Notices

  • Are there any Fire Service Notices in force for this premise

  • Details of Notice

  • Issue Date of Notice

  • Additional relevant information.

Fire Service Inspections by operational crews

  • Has there been any Local Authority Fire inspections?

  • Date of last inspection

  • Relevant details.

Fire Hazards and their Elimination or Control

  • Are there any current control measures in place to reduce the risk from fire?

  • Current control measures

Electrical Sources of Ignition

  • Are reasonable measures taken to prevent fires of electrical origin?

  • What measures are there to mitigate the effects of an electrical fire?

  • Date of last PAT test

  • Upload photo of test label

  • Is the fixed wiring installtion tested in accordance with "The Electricity at Work Regulations" recommended test interval of 5 years (Commercial) in accordance with BS7671.

  • Date of last inspection

  • Is the use of portable/ supplementary heaters avoided as far as is reasonably practicable?

  • Types of portable/ suplementary heaters in use

Smoking

  • Is there a current Trust Smoke Free Policy?

  • Date of ratification of current policy

  • Upload photo of front page of smoke free policy

  • Smoke free policy statement: The Smoke Free Policy’s principal purpose is the promotion of the health benefits of a smoke free environment, in order to prevent the detrimental health consequences of smoking tobacco, the Trust remains committed to helping people who use our service stop smoking and smoke-free hospital sites are a part of this strategy, as are all NHS organisations.

  • Are reasonable measures taken to prevent fires as a result of smoking?

  • Detail measures taken to prevent fires as a result of smoking

  • show location of no smoking sign

  • Is there evidence of breaches of Trust policy

  • Details of breaches observed

  • Add media

Arson

  • Does the basic security against arson appear reasonable?

  • Risk of arson due to:

  • Add media

  • Is there sufficient control of unnecessary fire load in close proximity to the building or available for ignition by outsiders?

  • Risk of ignition by outsiders due to:

  • Add media

Cooking facilities

  • Are reasonable measures taken to prevent cooking fires?

  • Control measures taken to prevent fires

  • Add media

  • Is there ductwork and filters in the cooking area?

  • Items cleaned

  • Date of last certified cleaning.

  • Are suitable fire extinguishers available?

  • Types of extinguishers present

Lightning Protection

  • Does the building have a lightning protection system installed

  • Date of last test

Sources of Fuel and Housekeeping

  • Is the standard of housekeeping adequate?

  • Bad house keeping practice

  • Add media

Hazards Introduced by Contractors and Building Works

  • Is there sufficient control over works by contractors (e.g. Permits to work & hot works permits)?

  • Are there arrangements for the safe storage of gas bottles

  • Details of storage arrangements

Dangerous Substances

  • Are dangerous substances present on the premises?

  • Show substances present

  • Add media

  • Further information

  • Has a suitable and sufficient COSHH risk assessment been completed for all substances?

  • Details of risk assessment

  • Add media

Fire Protection Measures/ Means of escape

  • Is the building provided with adequate means of escape in case of fire?

  • Inadequate Means of Escape due to:

  • Add media

  • Is the building provided with sufficient exits?

  • Insufficient exits due to:

  • Add media

  • Are exits easily and immediately openable where necessary?

  • Unable to easily open Exit doors due to:

  • Add media

  • Do fire exits open in the direction of travel where necessary?

  • Doors do not open in the direction of travel due to:

  • Add media

  • Have sliding or revolving doors been avoided as fire exits?

  • Are there adequate means of securing exits?

  • Exits secured by:

  • Add media

  • Are there reasonable distances of travel where there is only a single direction?

  • Maximum travel distance in one direction, in metres

  • Are there reasonable distances of travel where there are alternative means of escape?

  • Travel distance in metres

  • Are all fire exits easily to open without the use of a key?

  • The fire exit door is secured in place due to:

  • Add media

  • Are escape routes adequately protected?

  • Escape routes are inadequately proteced due to:

  • Add media

  • Are there suitable fire precautions for all inner rooms?

  • Reasons for unsuitable precautions with the inner room

  • Add media

  • Are escape routes unobstructed?

  • Escape route obstructed due to:

  • Add media

  • Are there suitable means of escape for disabled occupants?

  • Disabled means of escape is unsuitable due to:

  • Add media

  • Have PEEP forms been completed (if required) for disabled staff members?

  • Add media

Measures to limit fire spread and development

  • Is there a sufficient standard of compartmentation and sub-compartmentation?

  • Insufficient compartmentation and sub-compartmentation due to:

  • Add media

  • Further information

  • Where required are there suitable and sufficient dampers installed

  • Are linings that promote fire spread avoided as far as reasonably practicable?<br>To inhibit the spread of fire within the building, the internal linings shall:<br>adequately resist the spread of flame over their surfaces; and<br>have , if ignited, a rate of heat release or a rate of fire growth, which is reasonable in the circumstances.

Fire Doors

  • Is there a planned preventative maintenance programme (PPM) for all fire doors to ensure correct working?

  • Location of records of PPM`s

  • Add media

  • Are fire resisting doors that are secured for security reasons go fail-safe on the fire alarm or power failure?

  • Door location and identification

  • Further information

  • Add media

  • Are the fire resisting, self-closing doors to escape routes effectively self-closing?

  • Door location and identification

  • Add media

  • Remedial work required

  • Further information

  • Are the fire resisting doors to cupboards, stores and plant rooms kept locked shut with appropriate signs fitted?

  • The following remedial work is required

  • Add media

  • Where fire resisting doors are held open by electro-magnetic means, is smoke detection both sides of the door and correct signs fitted?

  • Remedial work required

  • Add media

  • Are all Fire resisting doors in a good state of repair, with no damage or breaches to the door sett

  • Door location and identification

  • The following remedial work is required

  • Add media

  • Door location and identification

  • The following remedial work is required

  • Add media

  • Door location and identification

  • The following remedial work is required

  • Add media

  • Door location and identification

  • The following remedial work is required

  • Add media

  • Are the Intumescent strips and Cold Smoke Seals in a good state of repair

  • Door location and identifcation

  • The following remedial work is required

  • Add media

Escape Lighting

  • Is there a reasonable standard of escape lighting provided? (based upon a visual inspection of luminaires).

  • Escape lighting defects

  • Add media

Fire safety signs and notices

  • Are directional fire safety signs suitable and sufficient?

  • Fire safety signage requirements

  • Add media

  • Are the Fire Action notices suitable and sufficient

  • The following remedial work is required

Means of giving warning in the event of fire

  • Is a manually operated electrical fire alarm system provided?

  • Call point type

  • Is automatic fire detection provided?

  • Is an appropriate standard of Fire Alarm system installed (i.e. L1, L2, L3, L5 )

  • Are the number and type of detectors appropriate for the premise

  • Detection required

  • Location

  • Add media

  • Is the alarm audible throughout the workplace?

  • Provide and install additional sounders

  • Is there remote transmission of alarm signals?

Manual fire extinguishing appliances

  • Is there suitable and sufficient provision of portable fire extinguishers?

  • Are Hose reels provided?

  • Were staff members aware of the types of extinguishers within their work place?

Relevant automatic fire extinguishing systems

  • Type of system

  • Comments and observations

Fire Dampers

  • Are there any fire dampers installed?

  • Type of system

  • Is there servicing of the Damper system according to HTM 03-1 (fire dampers in hospitals) which states - must be tested every twelve months.

  • Date of last damper service

  • Add media

Management of fire safety

  • Person responsible for the site/building/department fire safety:

  • Are there competent persons available to assist in implementing fire safety arrangements?

  • Persons available to assist in implementing fire safety arrangements?

  • Name of any addition person available to assist in implementing fire safety arrangements?

  • Are appropriate fire procedures in place? (including arrangements for calling the fire service)

  • Add media

  • Is the Fire Emergency Procedure readily available for staff to read?

  • Add media

  • Is there a Fire Plan of the building in the site Log Book?

  • Add media

  • Is the Fire Plan available to the enforcing authority?

  • Add media

  • Does the procedure take account of other Fire Emergency Procedures applicable in the building?

  • Add media

  • Are there identified roles/persons nominated to respond to fire?

  • Are there identified roles/persons nominated to assist with evacuation?

  • Names of other designated persons to assist with evacuation.

  • Is there appropriate liaison with the fire service?

  • Do routine in-house inspections of fire precautions take place?

  • Add media

Training and drills

  • Are staff given instruction on induction?

  • Details of location of training records

  • Do staff receive periodic refresher training at suitable intervals?

  • Type and frequency of training delivered

  • Are staff with special responsibilities given appropriate training?

  • Are fire drills carried out at appropriate intervals?

  • Date of last fire drill

  • Is the Fire Assembly point suitably located and sign posted

  • Location detail:

  • Add media

Testing and maintenance

  • Is the workplace adequately maintained?

  • Evidence of poor maintenance standards

  • Is there weekly testing and periodic servicing of the fire detection and alarm system?

  • Date of last weekly test

  • Add media

  • Is there annual servicing of the fire detection and alarm system

  • Date of last annual test

  • Add media

  • Is there monthly testing of the emergency lighting system

  • Date of last monthly test

  • Add media

  • Is there annual testing of the emergency lighting system

  • Date of last annual test

  • Add media

  • Is there annual maintenance of the fire extinguisher equipment?

  • Date of last test

  • Is there six monthly and annual testing of wet/dry risers?

  • Date of last test

  • Is there weekly testing and periodic inspection of sprinkler installations?

  • Date of last test

  • Is there routine checks of fire doors and final exit doors?

  • Date of last PPM

  • Add media

  • Other relevant inspections or tests

  • Is there six monthly and annual testing of wet/dry risers?

  • Date of last test

Records

  • Are there records of Fire Drills

  • Date of last fire drill

  • Are there records of fire training?

  • Are there records of fire alarm tests?

  • Are there records of monthly emergency lighting tests?

  • Are there records of annual emergency lighting tests?

  • Are there records of maintenance and testing of the fire damper system?

  • Are there records of maintenance and testing of the fire suppression system?

  • Date of last test

Significant Findings and Recommendations

  • The Priority ratings used in this fire risk assessment are based upon the following:

    Very High Priority: Imminent loss of life from fire, or there are substantial quantities of combustible materials, or there are any highly flammable substances, or there exists the likelihood of the rapid spread of fire, heat or smoke between compartments

    High Priority: There is a serious risk to life from fire, or there are quantities of combustible materials present, or there exists the likelihood of the rapid spread of fire, heat or smoke between compartments

    Essential Priority: There is a moderate risk to life from fire, or there are combustible materials present, or there exists the likelihood of the spread of fire, heat or smoke between compartments.

    Low Priority: There is hardly any risk to life from fire, few combustibles materials, no flammable substances, virtually no sources of heat and there is no risk of the spread of fire, heat or smoke between compartments.

    Base upon this the expectation of a completion time range is that :-

    Very High Priority - Any identified actions should be completed within the following time range - at the time of the inspection > 48hrs

    High Priority - Any identified actions should be completed within the following time range - 48hrs > 7 days

    Essential Priority - Any identified actions should be completed within the following time range - 1 week > 12 weeks.

    Low Priority - Any identified actions should be completed within the following time range - 3 months > 6 months


  • The action plan associated with this Fire Risk Assessment, documents the significant findings, the required actions and identifies the person or department responsible for the completion of the actions.

    It is the responsibility of the named persons or head of department to ensure prompt completion of their actions and notification to the assessor named at the foot of the assessment of the completion date of each action for updating of the original.

Findings and Action Plan

  • Are you inspecting a fire door?

  • Fire Door
  • Location

  • Details of defect

  • Action required

  • Action assigned to:

  • Priority risk rating

  • Target date for completion

  • Date of final completion

  • Name of person responsible for completion

  • Have you discovered any fire compartment breaches?

  • Fire compartment breaches
  • Location

  • Details of defect

  • Action required

  • Action assigned to:

  • Priority risk rating

  • Target date for completion

  • Date of final completion

  • Name of person responsible for completion

  • Have you discovered sources of ignition?

  • Sources of ignition
  • Location

  • Details of ignition source

  • Action required

  • Action assigned to:

  • Priority risk rating

  • Target date for completion

  • Date of final completion

  • Name of person responsible for completion

  • Have you discovered sources of fuel?

  • Sources of fuel
  • Location

  • Details of fuel source

  • Action required

  • Action assigned to:

  • Priority risk rating

  • Target date for completion

  • Date of final completion

  • Name of person responsible for completion

  • Have you discovered sources of oxygen?

  • Sources of oxygen
  • Location

  • Details of oxygen source

  • Action required

  • Action assigned to:

  • Priority risk rating

  • Target date for completion

  • Date of final completion

  • Name of person responsible for completion

  • Are there people at risk?

  • People at risk
  • Location

  • Are there PEEP`s in place?

  • Action required

  • Action assigned to:

  • Priority risk rating

  • Target date for completion

  • Date of final completion

  • Name of person responsible for completion

  • Is there a defect with the fire alarm system?

  • Fire alarm system
  • Location

  • What are the defects?

  • Action required

  • Action assigned to:

  • Priority risk rating

  • Target date for completion

  • Date of final completion

  • Name of person responsible for completion

  • Is there a defect with the escape lighting?

  • Escape or emergency lighting
  • Location

  • Details of defect

  • Action required

  • Action assigned to:

  • Priority risk rating

  • Target date for completion

  • Date of final completion

  • Name of person responsible for completion

  • Are there any missing fire notices?

  • Fire notices
  • Location

  • Details of defect

  • Action required

  • Action assigned to:

  • Priority risk rating

  • Target date for completion

  • Date of final completion

  • Name of person responsible for completion

  • Is there a problem with the fire extinguishers?

  • Fire Extinguishers
  • Location

  • Details of defect

  • Action required

  • Action assigned to:

  • Priority risk rating

  • Target date for completion

  • Date of final completion

  • Name of person responsible for completion

  • Have you discovered fire compartment breaches?

  • Fire Door
  • Location

  • Details of defect

  • Action required

  • Action assigned to:

  • Priority risk rating

  • Target date for completion

  • Date of final completion

  • Name of person responsible for completion

  • Is there a problem with the fire dampers?

  • Fire Dampers
  • Location

  • Details of defect

  • Action required

  • Action assigned to:

  • Priority risk rating

  • Target date for completion

  • Date of final completion

  • Name of person responsible for completion

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