• Location<br>

  • Document No.

  • Conducted on

  • Prepared by

  • Charge Gardener

Inspections, cleansing and infrastructure - Management Aim: To ensure the sites remain clean and open for safe access and use by key holders at all times.

  • Inspections - Daily site check

  • Inspection notes
  • Add media

  • Litter and cleaning - litter pick whole site

  • Litter picking notes
  • Add media

  • empty litter bins

  • Litter bins notes
  • Add media

  • Litter bins

  • Empty dog bins and clean as required

  • Dog bins notes
  • Dog bins

  • Clear dog mess from path and lawns

  • Dog mess notes
  • Add media

Inspections, Cleansing and infrastructure

Furniture, signs, structures, gates and railings

  • Minor repairs to furniture, signs, structures and notice boards to be carried out as necessary following daily inspections

  • Repair notes
  • Add media

  • Cleaning - Monitor and clean

  • Cleaning notes
  • Add media

  • Timber treatment - Annual treatment with wood preservative or painting

  • Timber treatments notes
  • Railings - Re painting of railings

  • Railing notes
  • Add media

Path and hard surfaces

Path and hard surfaces

  • Sweep, litter pick, clear debris to maintain access

  • Raking and removal of moss and weed build up

  • Pressure wash to clean and remove algae

  • Chemical weed control

  • Path and hard surface notes
  • Add media


Lawns - Management Aim -To maintain lawns as a close mown sward with a minimum of 95% grass cover, minimal weeds and moss growth providing areas for sitting, picnicking and relaxation.

  • Grass cutting - Grass to be maintained as an even length between 15 & 40 mm

  • Grass cutting notes
  • Add media

  • Grass edges - trimming - Edges to beds and paths to be clearly defined and neatly trimmed

  • Grass edges notes
  • Add media

  • Clear arisings -sweep or remove by hand from path and beds

  • Arising notes
  • Add media

  • Lawn - Winter Maintenance

  • Grass Edges, aeration, scarification - Operations to enable summer maintenance standards, cover and requirements for weed and moss control to be achieved.

  • Maintenance notes
  • Add media

  • Spring/Autumn Feed

  • Grass areas - Repairs: Bare patches to be repaired and re seeded or turfed, water in until established

  • Lawn repair notes
  • Add media

Bedding & Herbaceous

Bedding and herbaceous - Management Aim: Bedding and herbaceous planting provides colour, variety and interest to the squares. Reduce high maintenance areas, in particular bedding, to agree high profile areas such as entrances where it will have the greatest impact. Use herbaceous planting to extend flowering season and enhance biodiversity.

  • Bedding

  • Summer / Winter - Agree design for new bedding and order plants

  • Remove autumn/winter bedding

  • Apply even layer of compost, farmyard manure or other improver.

  • Plant out new bedding to agreed design

  • Bedding planting / preparation notes
  • Add media

  • Summer Bedding - Watering as required

  • Remove weeds, dead head and replace and failed plants.

  • Apply fertiliser during growing seasons

  • Summer bedding notes
  • Add media

  • Winter bedding - Water for establishment

  • Remove weeds, dead head and replace any failed plants. Beds to be maintained in weed free condition with 100% plant cover

  • Winter bedding notes
  • Add media

  • Herbaceous

  • Planting season - new planting program as agreed, establishment maintenance inc watering

  • Spring maintenance - Mulch to 75mm

  • Summer maintenance - Weed and hoe beds to maintain 90% weed free condition

  • Autumn maintenance - Cut back and dead head, leave selected seed heads as agreed for winter effect and feeding birds

  • Divide and/or replace clumps, use healthy division to replant and extend groups - at least 3 of the same species to a group


Shrubs - Management Aim - to maintain all species to ensure healthy growth habit, flowering and fruiting. To manage beds retain and open up views and vistas, retain low level screening of roads and to establish plant layers and improved overall structure to the beds where required.

  • Shrub beds

  • Weed and hoe beds to maintain 90% weed free conditions

  • Top up mulch

  • Light trimming back of plants overhanging footpaths and beginning to restrict access

  • Watering - as required

  • Replacements of losses

  • Pruning and shaping as required

  • Shrub maintenance notes
  • Add media



  • Pruning

  • Spring maintenance - Mulch to 75%

  • Summer maintenance - Weed to maintain 90% weed free condition

  • Winter maintenance - Replacement or additional planting as agreed

  • Ensure supports are in good order

  • Climber notes
  • Add media


Hedges - Management Aim - Hedges will be kept neatly trimmed at a frequency suitable to the species composition of hedges

  • Hedge trimming - Trimming frequencies to define by hedge species and heights

  • Summer - weed hedge line by hand - care to remove climbers through hedge

  • Winter - Regeneration of existing hedges

  • Replacement planting and establishment maintenance

  • Hedge notes
  • Add media


Trees - Management Aim - To maintain healthy tree cover in line with strategy. Ensure long term succession by new planting and increase light to garden by crown reduction, lifting and removal of selected trees to an agreed program.

  • Tree safety - Ensure trees have been inspected and hazards resolved

  • Young trees - watering as required

  • Formative pruning to encourage strong leader and good growth form

  • Maintain weed free circle through mulching and/or chemical weed control

  • Check stakes/ties/guards and repair as necessary

  • Mature trees - removal epicormic/basal growth

  • Remove self sown saplings

  • Tree notes
  • Add media

Leaf & Snow fall

Leaf and snow fall - Management Aim - To ensure safe access to the gardens is maintained at all times and to maintain the gardens and leaves largely clear of leaf fall.

  • Leaf fall - Lawns and path to be kept free of leaves during leaf fall

  • Flower beds - Bedding and herbaceous beds to be kept free of leaves during leaf fall

  • Shrub beds - Leaf fall to be cleared as required to maintain appearance of beds

  • Snow clearance - Clear paths and hard surfaces to enable access

  • Leaf fall notes
  • Add media


Green waste

  • Composting areas - Managed, weed free and tidy

  • Green waste notes
  • Add media


  • Clean inlets/outlets, filters, pipes and electrics

  • Irrigation notes
  • Add media

Tennis court

  • Maintain court in safe and good condition fit for use

  • Tennis court noted
  • Add media


  • Evidence of inspections

  • Equipment condition

  • Top up playback

  • Playground notes
  • Add media

Health & Safety

Health and safety

  • Evidence of Monthly Health and safety audits

  • Evidence of PPE Audits

  • Correct reporting of incidents

  • Machinery safety - guards in place, safe machinery use

  • Machinery notes
  • Add media

  • Evidence of Risk assessments

  • Evidence of COSHH files

  • Good tool management

  • Health and safety notes
  • Add media



  • Add media

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