Gas Safety at Public Events Checklist (ESV)

• Vendors Name:

• Event Name:

• Name of person completing checklist:

• Date of inspection:

  Date
• Location
  Address

• Document No.

LP Gas Safety at Public Events (ESV) Checklist

• This checklist is an electronic version of the Energy Safe Victoria 'Gas safety at public events' checklist which is a MANDATORY requirement for all caterers and food outlets using LP Gas. (Version 04/2015)
  
  The event organiser may remove from the site any person who fails to complete the checklist, makes a false declaration or knowingly uses an unsafe gas installation.

Food Vendor Details:

• The catering vendor (the person in charge of a vendor site) shall designate a suitably competent and experienced person to be responsible for the safe use of LP Gas for the period over which their catering services are provided at the event.

• Name of responsible person:

• Contact phone number:

• Number of staff:

• Mobile catering vehicle compliance number (or interstate equivalent):

General

• The questions below are no longer referenced in the checklist HOWEVER as they are required in the Code of Practice they have been included below.

• Do staff know what to do in an emergency ?

  Yes

  No

• Is there a suitable fire extinguisher handy ? - It is recommended that a dry chemical fire extinguisher 2A60B(E) be available for LP Gas fires

  Yes

  No

• Have staff been trained in the use of fire extinguishers an fire blankets ?

  Yes

  No

• Has someone been trained to change gas cylinders ?

  Yes

  No

• Does the procedure for cylinder connection/changeover include leak testing with a soapy water solution ?

  Yes

  No

Appliances

• How many LP Gas appliances are being used ?

• Can proof of certification be provided for each appliance ?

  Yes

  No

• Check the appliance and confirm that it is certified and fit for the purpose for which it is being used

Appliance

• Provide details of the appliance (i.e. brand, model number, type)

• Provide evidence of compliance

  Media

• The Caterer / Food Vendor is required to obtain certification documents PRIOR to the event opening and provide a copy to the Safety Officer for review.
  
  Create an action item and advise the Caterer / Food Outlet that a further inspection will be conducted.

• Are all gas appliances in good working order ?

  Yes

  No

• Action if No

• Are all appliance taps and knobs clearly marked and in good condition ?

  Yes

  No

• Action if No

• Are all portable gas appliances correctly secured and placed on non-combustible surfaces?

  Yes

  No

• Action if No

• Are all portable and installed gas appliances adequately ventilated according to the requirements of the Code of Practice?

  Yes

  No

• Action if No

• Are all LP Gas cylinders in use located outside or in accordance with Table 1 contained in the Code of Practice ?

  Yes

  No

• Action if No

• Are appliances marked for use at pressures not exceeding 3kPa?

  Yes

  No

• Action if No

Hoses and consumer piping

• Are all hoses in use in good condition ?

  Yes

  No

• Action if No

• Are all hoses in use protected from accidental damage ?

  Yes

  No

• Action if No

• Are all hoses in use less than 3 metres in length ?

  Yes

  No

• Action if No

• Is the consumer piping in good condition ?

  Yes

  No

• Action if No

Regulators

• Are all regulators in good condition ?

  Yes

  No

• Action if No

• Are all regulators in use protected from accidental damage ?

  Yes

  No

• Action if No

Cylinders

• Are all cylinders to be used in good condition?

  Yes

  No

• Action if No

• Have all cylinder connections been checked for leaks ?

  Yes

  No

• Action if No

• Are all cylinders to be used stable and correctly secured ?

  Yes

  No

• Action if No

• Are all cylinders to be used installed on a firm, level, non-combustible base, and not resting on soil?

  Yes

  No

• Action if No

• Is the floor or base on which cylinders are installed, constructed so that water cannot gather within any enclosure or recess ?

  Yes

  No

• Action if No

• Are all cylinders to be used located away from flammable materials and ignition sources ?

  Yes

  No

• Action if No

• Are walkways and egress routes clear of obstructions including LP Gas cylinders ?

  Yes

  No

• Action if No

• Is the quantity of cylinders to be used correct for the structure type ?

  Yes

  No

• Action if No

• Is the size of cylinders to be used appropriate for the structure type ?

  Yes

  No

• Action if No

• Are all cylinders to be used within their test date period ?

  Yes

  No

• Action if No

Checklist Sign Off

• Additional comments:

• Caterer / Food Outlet Responsible Person signature:

  Sign

• Safety Officer signature:

  Sign

• Select date

  Date

Disclaimer

• The assessors believe that the information contained within this checklist is correct at the time the checklist was completed. The assessors do not accept responsibility for any consequences arising from the use of the information herein.
  
  This checklist is based on only those items that were checked during the day the checklist was completed and should not be relied upon as an exhaustive record of all possible risks or hazards that may exist or the potential improvements that can be made.