Audit
The objective of this fixed site audit is to ensure that Gippsland Water has procedures and systems in place to actively manage the systems associated with activities undertaken on site. When working on any Gippsland Water water treatment or quality sites, the Gippsland Water Drinking Water Quality Framework incorporating SDWA, SDWR, ADWG Regulations, Gippsland Water drinking water management systems policies, procedures, and all legal and other requirements (i.e. SOP's, legislation, regulation) must be adhered to. The audit team has the right to issue minor, major, critical non-compliance (NC); system improvements (SI); and/or observations (see Evaluation of Compliance Criteria for definitions) to the Responsible Officer (RO) of the site depending on the nature of the findings.
Observation
an issue that requires attention in order to improve the operation of the Drinking Water Quality Management System/Manual/Procedures and that if left un-addressed is likely to lead to a non-compliance during future self-assessment; or an example of good drinking water quality practice that deserves recognition; or flag or re-revisit at the next self-assessment.
System Improvement
an identified improvement in Gippsland Water’s Drinking Water Quality Management System/Manual/Procedures
Non-compliance
a non-fulfilment of a requirement, whether that of an Drinking Water Quality Management System/Manual/Procedures
1. The lead auditor is required to complete the Audit checklist
2. This checklist is designed to be used in conjunction with the Drinking Water Quality Management System/Manual/Procedures, SDWA, ADWG, SDWR and Dangerous Goods storage Guidelines.
3. Auditors are encouraged to use photographic evidence to supplement other notes where possible.
4. All sections of this checklist are to be completed or nominated as not applicable (N/A).
5. Additional copies of this checklist can be found at COR/13/78370.
6. All copies of this checklist and report are to be saved into TRIM (the location specific to each workgroup, see your manager).
7. Please ensure all audit document titles clearly identify the date and site at which the audit was completed.
8. Once finalised with photographs and signatures (PDF format) the TRIM reference for all audit checklists and reports are to be sent to the Water Treatment and Water Quality Senior Engineers for inclusion in the Workgroup Site Improvement Plans or for Action.
Can the Technician access the "x WTP Daily Log Sheets" and "WTG Operational Task Checklists (Operational Weekly, Monthly, Security & Safety)" (TRIM COR/05/5562 or Intranet)
Can the Technician demonstrate compliance with the WTP Daily Log Sheets" and "WTG Operational Task Checklists (Operational Weekly, Monthly, Security & Safety)" ( COR/05/5562 ) and WTG Oncall requirements (COR/10/20006), all records and checks are documented and recorded as per workgroup policy and procedure.
Can the Technician access a copy of the "Drinking Water Quality Manual" (TRIM COR/10/10458) and "Drinking Water Quality Policy" (TRIM COR/10/17338 or Intranet)
Are all documents, checklists, records and SOP's current versions (Document Management)
Can the Technician access the Risk Management Plan (RMP) for the water supply system (Refer WTQC Intranet Page by site)
Can the Technician access the 'WTG Risk Aspects and Impacts Hazard Control Point Register - SDWA/EMS" COR/11/17023 (TRIM or Intranet) associated with the "x WTP Risk Management Plan (RMP)" for the water supply system
Can the Technician access the Water Treatment Quality Catchment Group Activity Management Plan COR/10/13993 (TRIM or Intranet)
Can the Technician demonstrate the PMP Daily Log Checklists and Site Security Checklists (Weekly, Monthly, Checks) have been completed adequately and at the targeted testing frequency
Can the Technician access WQ Trends - Intranet and interpret any trends evident
Review of Filter performance data, process trends for any issues. Has all performance been acceptable within plant expectations.?
Have there been zero reportable events (environmental or water quality) as per GW AMIS /Connx reporting requirements ? If no was it adequately documented for response.
Can the Technician access trends Citect and SCADA (plant and reticulation) and interpret any trends evident
Have there been zero CCP failures occurred during the audit period, (if "No" is there documentation in diary log etc to demonstrate; when you knew, what did you do, who did you notify as per CCP steps and where is it documented including any incident notification, debrief and follow up actions). Review trends/alarms for CCP exceedance
Has the technician frequently and adequately reviewed plant water quality performance data, trends (pH, Turbidity, Fluoride, Chlorine). Is plant performance acceptable
Can the Technician demonstrate all alarm testing (CCP and Chlorine Gas alarms (where they exist)) has been undertaken in line with WTG Operational Task Checklists (Operational Weekly, Monthly, Security & Safety) for the site
Can the Technician locate the Water Treatment Site Manifest - Chemical Manifest, Site Location, Layout & Chemical Delivery (TRIM, Intranet, Site). Is it current.
Are storage areas secure to prevent unauthorised access or vandalism.
Are spill kits available on site and placed logically near bunds/ other areas where spills may occur?
Can the Technician demonstrate Chlorine Gas Delivery (where applicable) is undertaken as per SOP's and records kept and accessible
Are there any materials or waste products created on site, that could contaminate or has the potential to contaminate the drinking water supply appropriately stored.
Are all chemical filling points labelled, have drip caps, and bunded? If not please take a photograph.
Does chemical bunding meet EPA Bunding Guidelines?
(i.e. free from rainwater, undercover, big enough to capture the total volumes stored etc).
Can the Technician demonstrate the chemical delivery checklist is completed and records kept and accessible
Can the Technician access a copy of the All Hazards Incident Management Plan (COR/02/14999 or via Intranet accessible)
Is the Technician aware of how to report incidents or opportunities for improvement?
Has all portable bench top equipment been calibrated within the specified timeframe (GWS338 contract) ? External calibration?
Has all portable bench top equipment been calibrated by the technician within the specified timeframe (i.e. as per manufacturers recommendations) ? And records available
Has the Technician received training on sampling techniques?
If not, is the Technician confident in undertaking this activity?
Are all water sampling points (raw & filtered) clearly marked and accessible for use
