Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
Introduction
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Site Photo
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Was the licence holder or designated person available?
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Comments
(1) Resident Numbers
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Are the number of residents occupying each licensed flat within the licence schedule?
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Evidence shown
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Copy of any evidence shown
(2) Licence Displayed
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Is the HMO licence displayed in all licensed accommodation flats?
Flats checked
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Flat number
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Was the licence displayed?
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Evidence photo
(3) HMO Standards Complience
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The licence holder must ensure that the licensed living accommodation complies with Glasgow City Council's Standards for Houses in Multiple Occupation. many of the required standards are covered within this audit. In regards to room sizes, amount of electrical sockets etc. These standards will be audited on a separate audit.
(4) Structures, Fittings and Furnishings Maintainance
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Is there an established management system in place for the management of the structure, fittings and furnishings in regards to the licensed living accommodation?
(5) Electrical and Gas Safety
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Have any gas appliances that have been supplied for the tenants use been inspected by a competent person at least yearly?g
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Have the electrical systems(PIR or EICR) been inspected by a competent person(approved electrical contractor) within the last 5 years?
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Date of last inspection
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Copy of certificates
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Are all supplied (supplied) portable appliances Tested(PAT) at least yearly by a competent person?
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We're records of PAT up to date and available for inspection? (2 years required for existing applications)
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Example of evidence
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Is PAT offered or permission sought for tenants electrical equipment?
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How is this offer communicated to residents?
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Information displayed in respect of maintenance of appliances and safe use of fused extension boards rather than adopters(GCC HMO standard 4.10.10)?
(6) Alterations
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Has written approval been applied for by the licensing authority for any structural or layout alterations since the date if issue of the license?
(7) Emergency Ecsape/Evacuation
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Are escape routes clearly signed and clear of all obstructions?
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Are evacuation procedures available and communicated to all residents?
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Is the Emergency Assembly Point clearly identified and accessible to all staff and tenants?
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Are regular emergency evacuation drills carried out?
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When was the last recorded emergency evacuation drill carried out?
(8) Access Requirement
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Has the access requirements for officers of Glasgow City Council, Scottish Fire & Rescue Services and Police Scotland been Communicated to all staff - including out of hours security contractors/staff?
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How has this information been communicated?
(9) Antisocial Behaviour Requirements
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Is a policy in place to ensure that licence holder complies with all statutory requirements of the Antisocial Behaviour etc (Scotland) Act 2004?
(10) Tennant Information Packs
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Are tenant information packs issued to tenants?
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Was a copy of the tenants information pack available at the time of the inspection?
(11) Building Insurance Certificate
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Was a copy of the building insurance in respect of the licensed building available for inspection?
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Copy of the certificate
(12) Tennancy Management Agreement
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Are Tenancy Licence Agreements (approved by Glasgow City Council) provided for tenants?
(13) Communal Repairs and Maintenance - Tenements (Scotland) Act 2004
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To be checked with legal reference a contract of insurance against the prescribed risks for the reinvestment value of the licensed living accommodation.
(14) Prevention and Management of Antisocial Behaviour - Tennants
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Is there an there a current signed antisocial behaviour policy and management system in place?
(15) Emergency Contact
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Has an emergency contact number for the licence holder and a nominated agent been provided for all tenants?
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Copy of form
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How are the numbers communicated to the tenants?
(16) Management of LPG
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Is there any LPG stored within the licensed accommodation?
(17) Management of Gas and Electricity Resale
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Is there compliance with the current regulations regarding maximum resale prices of gas and electricity?
(18) Management, Storage and Disposal of Refuge
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Are there adequate facilities for for the storage and disposal of refuge at the rear of the licensed accomodation?
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Photo of refuge area
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Is there suitable access to the refuge area?
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Is there a suitable monitoring and management policy to ensure proper use of the refuge area?
(19) Cleaning and Management of Communal Landing Areas
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Are the landings adjacent to the licensed living accommodation brushed and washed every two weeks?
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How is the landing cleaning managed and monitored?
(20) Managemnt of Window Cleaning
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Are the windows in the licensed living accommodation washed every 4 weeks?
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How is the window cleaning managed and monitored?
(21) Licence Holder Convictions
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Has the licence holder been convicted of any offence during the currency of the licence?
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If yes has the licensing section been informed within 28 days?
(22) Licensed Living Accommodation Ownership
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Has the licensed living accommodation been sold or is there any plan to sell the accommodation?
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If yes has Glasgow City Council been informed within 28 days of the sale?
(23) Adherance to HMO report - found at the appendix of licence
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The licence holder must adhere to the standard conditions detailed in the report as detailed at the appendix. These conditions are covered above in sections 5 and 18.
(24) Tennants Personal Respnsabilities in Regards to Security
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Are tenants aware of their personal obligations in respect of the security of the licensed living accommodation, including access and egress from the accommodation via communal entrances?
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Is the above information included in the tenants information pack?
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How is the above information communicated to tenants?
Signitures
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Signature of auditor
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Signature of audited/site representative
