Audit

ISM Internal Checklist

ISM 001 SBM Ch 0 Bridge Are all policies signed by the current Operations Manager?

ISM 002 SBM Ch 0 Bridge Is the Policies Poster posted in a prominent place onboard?

ISM 004 SBM Ch2.6 Bridge Is the evidence of Shipboard inductions taking place?

ISM 007 SBM Ch 2.6 Bridge Does all the crew hold a valid Medical Certificate?

ISM 008 SBM Ch 3.1 Bridge Is the Emergency contact lists available and up to date ?

ISM 009 SBM Ch 3.1 Bridge Is the drill register up to date and reflect the requirements of the Statutory drills / Drills Matrix?

ISM 019 SBM Ch 9.2 Bridge Has the Masters review been carried out by both Masters, or have both Masters signed the one review?

ISM 020 SBM Ch 9.4 Bridge Has the vessel received feedback from the office on the Masters Review (Minutes of the of the ISM Management review)?

ISM 022 SBM Ch 10.1 Bridge Are the last 2 On board Safety Meeting Minutes available, along with acknowledgement from the office?

Bridge Are the last 2 Quarterly Safety Committee Meeting Minutes available, along with evidence of discussion onboard?

ISM 034 SBM Ch 11.5 Bridge Is the Master aware of the Severe Weather Plan?

ISM 053 SBM Ch 2.1 Master is the Master aware of his responsibilities with regards to onboard discipline?

ISM 057 SBM Ch 2.6 Master Are crew appraisals being carried out as per SMS?

ISM 058 SBM Ch 2.2 C/O Is the Chief Officer aware of his responsibilities as vessel Safety Officer?

ISM 055 SBM Ch 2.3 Has the Master Change of Command checklist been completed by the off signing Master?

ISM 056 SBM Ch 2.3 Master Has a full & complete set of handover notes been completed by the off signing Master?

ISM 062 Are the last three month's SIPs available and have any Repair Forms or NCs been generated?

ISM 054 SBM Ch 2.2 Master Is the Master aware of where to find his guidance on his overriding authority?

ISM 097 SBM Ch 10.1 Crew Can the crew identify the DPA and deputies? Are they able to state the last visit by the DPA?

ISM 099 Bridge Has the SMS been signed by all crew members? (Take a sample, check knowledge)

ISM 100 SBM Ch 11.8 Mess Bridge Has all corrections to the SMS been noted on the SMS Correction Sheet?

ISM 101 SBM Ch 3.1 Walk Around Is the Muster List Posted in a prominent place and updated with the crew onboard?

ISM 108 SBM Ch 11.5 Walk Around Is the Anchors (or 1 x anchor) cleared and ready for use?

ISM 109 SBM Ch 11.6 Walk Around Is the gangway safe, accessible?

Is there a copy of a Valid DOC Onboard?

Does the vessel have an in date International VIA and OVID Report onboard?

ISM 095 SBM CH 2.2 Crew Are crew members aware of where to find their Job Descriptions?

ISM 096 SBM Ch 3.1 Crew Are all crew aware of their responsibilities during an Emergency?

Document Control

Are correct forms in use?

Are any obsolete forms, publications or expired certificates on board?

Is there a transmittal file and do all documents have control numbers?

Does vessel carry publications in accordance with minimum checklist?

Is the correct SMS issued to the vessel?

Garbage

ISM 010 SBM Ch 4.1 Bridge Is the garbage record book kept up to date and completed correctly?

ISM 011 SBM Ch 4.1 Bridge Does the waste receipts match the quantities stated in the garbage record book?

ISM 102 SBM Ch 4.1 Walk Around Are garbage segregated bins available and does the crew utilise them?

Enclosed Space

ISM 023 SBM Ch 10.2 Bridge Are the crew fully aware of the enclosed space entry procedures and the need for office permission to enter?

ISM 031 SBM Ch 10.2 Bridge Is the enclosed space register up to date?

Oil Record

ISM 063 SBM Ch 4.1 Engine Room Is the Oil Record Book maintained correctly, correctly categorized and up to date?

ISM 071 SBM Ch 11.7 Engine Room Does the engine-room log book, oil record book and bunker receipts tally?

Are disposed oil filters correctly recorded?

ISM 103 SBM Ch 4.1 Walk Around Is there Facilities for Oily Waste available on board?

ISM 104 SBM Ch 4.1 Walk Around Are all bins in the Engine Room made of Non Combustable Material?

ISM 105 SBM Ch 4.1 Walk Around Is there a designated holding area for special waste?

ISM 064 SBM Ch 4.1 Engine Room Is the OWS discharge valve and Emergency Bilge suction valve secured but not with padlock?

ISM 070 SBM Ch 11.7 Engine Room If bunkering is taking place, is it being followed as per procedure?

ISM 072 SBM Ch 11.7 Engine Room Has the bunkering checklist been completed correctly?

Sewage

Do sewage log entries correspond with Ship's Log entries and are they in excess of 12nm?

Control of Work

ISM 050 SBM Ch 11.8 Bridge Has a tool box meeting record card been completed for any "non routine operations"?

ISM 028 SBM Ch 10.2 Bridge Is there MSDS sheets and is the COSHH assessment file available?

ISM 025 SBM CH 10.2 Bridge Is the Permit to work register completed correctly and up to date?

ISM 024 SBM Ch 10.2 Bridge Has all open permits (and a sample of closed ) been completed correctly?

ISM 026 / 27 SBM Ch 10.2 Bridge Is there Evidence of Lock out / Tag our being put in place for isolations during permits?

ISM 098 SBM Ch 10.2 Crew Does all crew demonstrate a good understanding of the control of work procedures?

ISM 032 SBM Ch 10.4 Bridge Have all Unsafe Acts/ Condition Reports been closed out by the vessel or office?

Navigation

Are passage plan templates available?

ISM 035 SBM Ch 11.5 Is there a completed Navigation pre-arrival checklist and is there an entry in to the log book stating the same?

ISM 037 SBM Ch 11.5 Bridge Has the night order book been completed each night and signed by the Deck Officers?

ISM 036 SBM Ch 11.5 Has both Masters published their Standing Orders and are these signed by the Deck Officers?

ISM 039 SBM Ch 11.5 Bridge Does the passage plan include Berth to Berth Info? (Either on the passage plan or referenced to pilotage plan)

ISM 040 SBM Ch 11.5 Has a passage plan appraisal taken place?

ISM 041 SBM Ch 11.5 Bridge Are all charts & Publications (including T&P, Rig List & Nav Area Warnings) up to date, check sample?

ISM 042 SBM Ch 11.5 Is all bridge equipment in working order and has the Master carried out a formal review of bridge equipment?

ISM 043 SBM Ch 11.5 Has the Echo Sounder been tested and test date recorded?

ISM 044 SBM Ch 11.5 When was the Deviation card last updated?

ISM 045 SBM Ch 11.5 Is the AIS static data correct and up to date?

ISM 046 SBM Ch 11.5 Bridge When was the Emergency steering last tested? is it in accordance with SBM / Rules and Regs?

ISM 047 SBM Ch 11.5 Bridge Are the rig positions on the Passage Plan offset by at least 0.5NM?

ISM 048 SBM Ch 11.5 Bridge Does the vessel have specific procedures for changing over control positions?

ISM 049 SBM Ch 11.5 Bridge Has the vessel completed the PSV 500 meter checklist for doing cargo work? (Where applicable)

Hours of Rest

ISM 051 SBM Ch 11.8 Bridge Is the hours of rest completed and signed by the seafarer and the Master?

ISM 052 SBM Ch 7.4 Master Can the Master show how the vessel is kept in compliance with statutory requirements between surveys?

ISM 059 SBM Ch 2.3 C/O Has a full & Complete set of handover notes been completed by the off signing Mate?

ISM 110 SBM Ch 11.8 Walk Around Is the hours of work schedule posted (And does it reflect MLC)

Engineering

ISM 060 SBM Ch 7.5 C/O Is the water treated for Chlorine levels on a quarterly basis and recorded?

ISM 061 SBM Ch 7.5 C/O Is a lab analysis result available for each tank carried out in the previous 6 months?

ISM 107 SBM 7.5 Walk Around Are all potable water filling points painted blue and labelled as per SBM?

ISM 074 SBM Ch 7.5 Engine Room / Bridge Is a list available showing the critical equipment (Ships Specific) and does the PMS highlight this equipment?

ISM 075 SBM Ch 2.3 C/E Has the Chief Engineers Hand Over Checklists been completed by the off going Chief Engineer?

ISM 076 SBM Ch 2.3 C/E Has a full and complete set of Handover Checklist been completed by the off going Chief Engineer?

ISM 077 SBM 2.3 C/E Has a full & complete set of handover notes been completed by off going Chief Engineer?

ISM 078 SBM 7.5 C/E Is the planned Maintenance System being fully utilised and completed correctly?

ISM 079 SBM Ch 7.5 C/E Have all pot water tanks been inspected and super chlorinated in the last 12 months?

ISM 080 SBM Ch 7.5 C/E Master Are all defect reported to the company as per SMS?

ISM 081 SBM Ch 7.5 C/E Master Does the company respond within an acceptable time frame as per the SMS with regards to defect or repairs?

Galley

ISM 083 SBM Ch 2.3 Cook Has a full and complete set of handover notes been completed by the off going cook? and is a sample available from previous voyages?

ISM 084 SBM Ch 4.1 Cook Is all food waste ground prior to disposal?

ISM 086 SBM Ch 11.2 Cook Has the cook completed the galley cleaning schedule and does the galley appear clean and tidy?

Is cook aware of garbage disposal distance as well as cooking oil restrictions?

Standby duties

Is crew conversant with errant vessel procedure?

ERRV Management and Survey Guidelines

Can Officers demonstrate use of Radar and Maneuvering Board for Errant Vessel tracking?

ISM 088 SBM Ch 2.2 Coxn Are the Coxswains aware of their additional responsibilities?

ISM 089 SBM Ch 2.3 Coxn Has a full and complete set of handover notes been completed by off going coxswains?

ISM 013 SBM Ch 7.2 Bridge Is there evidence of the FRC Daily & Weekly checklists being completed in the daily log book and FRC log?

Are FRC defects reflected in repair forms?

ISPS Internal Audit Checklist

ISPS 010 A13.2 Does the ships Security Officer/Mate have knowledge and has he received training in accordance with part A of the ISPS Code?

ISPS 009 A 12 Does the crew know who the vessel Security Officer is?

Part B.9 Is Access Control being enforced?

ISPS 011 B9.11 Are all visitors to the vessel being screened and asked for proof of Identity?

ISPS 013 B9.11 Is the Visitors Log being maintained?

ISPS 014 B10/9.18 Are all restricted areas on the vessel identified?

ISPS 015 Is the location of the vessel reception clearly marked?

ISPS 016 B9.14.8 Are all visitors receiving a full Security and Safety Induction?

Part B.9 Security Levels

ISPS 018 Is the current Security Level being displayed?

ISPS 021 Can the SSO State the implemented changes that would be required should the vessel be advised to increase Security Levels?

ISPS 024 B9.34 Are ships stores being checked against their documentation prior to loading on the vessel?

ISPS 028 Are Security Patrols being recorded in the Deck Log Book?

ISPS 036 A6.1 Does the vessel know how to contact the CSO?

Auditor Signature
Masters Signature

Findings

Non Conformity

NCN

Details of Non Conformity

Observations

obs

Details of Observation

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.