Inspections, cleansing and infrastructure - Management Aim: To ensure the sites remain clean and open for safe access and use by the public at all times.

Inspections - Daily site/number 1 check

Inspection notes
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Litter and cleaning - litter pick whole site

Litter picking notes

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empty litter/dog bins

Litter bins notes
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Litter/Dog bins

Inspections, Cleansing and infrastructure

Furniture, signs, structures, gates and railings

Minor repairs to furniture, signs, structures and notice boards to be carried out as necessary following daily inspections

Repair notes

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Cleaning - Monitor and clean

Cleaning notes
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Timber treatment - Annual treatment with wood preservative or painting

Timber treatments notes

Railings/Fencing - Re painting of railings or fences

Railing notes
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Path and hard surfaces

Path and hard surfaces

Sweep, litter pick, clear debris to maintain access

Raking and removal of moss and weed build up

Pressure wash to clean and remove algae

Chemical weed control

Path and hard surface notes

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Lawns - Management Aim -To maintain lawns as a close mown sward with a minimum of 95% grass cover, minimal weeds and moss growth providing areas for sitting, picnicking and relaxation.

Grass cutting

Grass cutting notes

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Grass edges - trimming - Edges to beds and paths to be clearly defined and neatly trimmed

Grass edges notes
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Clear arisings

Arising notes
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Lawn - Winter Maintenance

Grass Edges, aeration, scarification - Operations to enable summer maintenance standards, cover and requirements for weed and moss control to be achieved.

Maintenance notes

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Spring/Autumn Feed

Bedding & Herbaceous

Apply fertiliser during growing seasons

Summer bedding notes

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Winter bedding notes

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Winter maintenance - Weed and hoe beds to maintain 90% weed free condition

Autumn maintenance - Cut back and dead head, leave selected seed heads as agreed for winter effect and feeding birds

Divide and/or replace clumps, use healthy division to replant and extend groups - at least 3 of the same species to a group


Shrubs - Management Aim - to maintain all species to ensure healthy growth habit, flowering and fruiting. To manage beds retain and open up views and vistas.

Shrub beds

Weed and hoe beds to maintain 90% weed free conditions

Light trimming back of plants overhanging footpaths and beginning to restrict access

Pruning and shaping as required

Shrub maintenance notes

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Winter maintenance - Replacement or additional planting as agreed

Ensure supports are in good order

Climber notes
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Hedges - Management Aim - Hedges will be kept neatly trimmed at a frequency suitable to the species composition of hedges

Hedge trimming - Trimming frequencies to define by hedge species and heights

Summer - weed hedge line by hand - care to remove climbers through hedge

Winter - Regeneration of existing hedges


Trees - Management Aim - To maintain healthy tree cover in line with strategy. Ensure long term succession by new planting and increase light to garden by crown reduction, lifting and removal of selected trees to an agreed program.

Evidence of a current Tree Policy?

Evidence of a Tree Health and Safety Policy?

Evidence of a Tree Consultant/Contractor contracts, ensuring all responsibilities, processes and procedures are clearly documented?

Evidence of work schedules and planned works?

Tree safety - Ensure trees have been inspected and hazards resolved

Young trees - watering as required

Formative pruning to encourage strong leader and good growth form

Maintain weed free circle through mulching and/or chemical weed control

Check stakes/ties/guards and repair as necessary

Mature trees - removal epicormic/basal growth

Remove self sown saplings

Tree notes
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Leaf & Snow fall

Leaf and snow fall - Management Aim - To ensure safe access to the gardens is maintained at all times and to maintain the gardens and leaves largely clear of leaf fall.

Leaf fall - Lawns and path to be kept free of leaves during leaf fall

Flower beds - Bedding and herbaceous beds to be kept free of leaves during leaf fall

Shrub beds - Leaf fall to be cleared as required to maintain appearance of beds

Health & Safety

Machinery safety - guards in place, safe machinery use

Machinery notes
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Evidence of Risk assessments

Evidence of COSHH files

Good tool management

Health and safety notes
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Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.