Introduction

Introduction

While working at Griffith University you will be asked to complete an annual office inspection. If you occupy a shared space liaise with your work colleagues to complete the inspection so all responses and experiences can be included. For assistance completing the inspection contact the Health Group H&S Manager.

Step 1: Complete inspection findings in the following sections

Step 2: Save copy of Audit and forward to Health Group H&S Manager.

Housekeeping , Layout and Storage

Housekeeping , Layout and Storage

Is the area generally tidy and free of rubbish and debris?

Are walkways uncluttered and sufficiently wide?

Are floor surfaces clean, dry and hazard free?

Are any stairs in good repair?

Is there adequate storage?

Are frequently used items easily accessible?

Fire and Emergency

Fire and Emergency

Are emergency exits clearly signed and unobstructed?

Do you know who the emergency warden is?

Have you participated in a emergency drill this year?

Do you know what the fire alarm sounds like?

Can the alarm be heard in all areas?

Are extinguishers clearly signed and unobstructed?

Are fire extinguisher tags up to date?

Is emergency lighting operable?

First Aid

First Aid

Do you know who the First Aid Officer is?

Is the first aid kit clearly identified and easily accessible?

Are the contents of the kit appropriate for the area?

Are the contents of kit sufficient, clean and orderly?

Lighting

Lighting

Is lighting adequate and appropriate to the task?

Is the area free from glare and shadows minimised?

Noise

Noise

Is the area free from distracting or disruptive noises?

Are people able to be heard without raising their voices?

Are screens or partitions in use?

Indoor Air Quality

Indoor Air Quality

Is the ventilation comfortable?

Are airconditioning vents and intakes free from dust build up?

Is air conditioning maintenance being done by Facilities Management?

Office Equipment

Office Equipment

Is the equipment clean and tidy?

Is equipment in good working order?

Is common use equipment situated clear of workstations?

Is there adequate workspace around equipment?

Is the area around photocopiers ventilated?

Ergonomics and Manual Handling

Ergonomics and Manual Handling

Have manual handling tasks been examined and managed?

Have repetitive tasks been examined and managed?

Are mechanical aids available and used when required?

Is there sufficient space for all tasks to be carried out?

Do workstations suit people's needs?

Is work height and chair adjustable?

Is there sufficient leg room?

Are staff trained to setup workstations appropriately?

Is there a need for foot rests and are they provided?

Are document holders available if needed?

Is screen based equipment located to prevent glare, shadows?

Electrical

Electrical

Are plugs, sockets, switches, and powerboards in good order?

Are electrical cords in good order?

Do permanent electrical appliances have their own outlet?

Is powerboard and extension cord use kept to a minimum?

Is electrical equipment testing up to date and tagged?

Is testing on your building's safety switch done by Facilities Management?

Additional Comments and/or Actions

Insert additional comments here: include actions to complete

This completed checklist must be sent to the Health Group, H&S Manager

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.