• While working at Griffith University you will be asked to complete an annual office inspection. If you occupy a shared space liaise with your work colleagues to complete the inspection so all responses and experiences can be included. For assistance completing the inspection contact the Health Group H&S Manager.

  • Step 1: Complete inspection findings in the following sections

  • Step 2: Save copy of Audit and forward to Health Group H&S Manager.

Housekeeping , Layout and Storage

Housekeeping , Layout and Storage

  • Is the area generally tidy and free of rubbish and debris?

  • Are walkways uncluttered and sufficiently wide?

  • Are floor surfaces clean, dry and hazard free?

  • Are any stairs in good repair?

  • Is there adequate storage?

  • Are frequently used items easily accessible?

Fire and Emergency

Fire and Emergency

  • Are emergency exits clearly signed and unobstructed?

  • Do you know who the emergency warden is?

  • Have you participated in a emergency drill this year?

  • Do you know what the fire alarm sounds like?

  • Can the alarm be heard in all areas?

  • Are extinguishers clearly signed and unobstructed?

  • Are fire extinguisher tags up to date?

  • Is emergency lighting operable?

First Aid

First Aid

  • Do you know who the First Aid Officer is?

  • Is the first aid kit clearly identified and easily accessible?

  • Are the contents of the kit appropriate for the area?

  • Are the contents of kit sufficient, clean and orderly?



  • Is lighting adequate and appropriate to the task?

  • Is the area free from glare and shadows minimised?



  • Is the area free from distracting or disruptive noises?

  • Are people able to be heard without raising their voices?

  • Are screens or partitions in use?

Indoor Air Quality

Indoor Air Quality

  • Is the ventilation comfortable?

  • Are airconditioning vents and intakes free from dust build up?

  • Is air conditioning maintenance being done by Facilities Management?

Office Equipment

Office Equipment

  • Is the equipment clean and tidy?

  • Is equipment in good working order?

  • Is common use equipment situated clear of workstations?

  • Is there adequate workspace around equipment?

  • Is the area around photocopiers ventilated?

Ergonomics and Manual Handling

Ergonomics and Manual Handling

  • Have manual handling tasks been examined and managed?

  • Have repetitive tasks been examined and managed?

  • Are mechanical aids available and used when required?

  • Is there sufficient space for all tasks to be carried out?

  • Do workstations suit people's needs?

  • Is work height and chair adjustable?

  • Is there sufficient leg room?

  • Are staff trained to setup workstations appropriately?

  • Is there a need for foot rests and are they provided?

  • Are document holders available if needed?

  • Is screen based equipment located to prevent glare, shadows?



  • Are plugs, sockets, switches, and powerboards in good order?

  • Are electrical cords in good order?

  • Do permanent electrical appliances have their own outlet?

  • Is powerboard and extension cord use kept to a minimum?

  • Is electrical equipment testing up to date and tagged?

  • Is testing on your building's safety switch done by Facilities Management?

Additional Comments and/or Actions

  • Insert additional comments here: include actions to complete

  • This completed checklist must be sent to the Health Group, H&S Manager

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