Ground transport inspection checklist

• Site conducted

  Select

• Name of transport company

• Location
  Address

• Prepared by

• Other personnel assisting

• Conducted on

  Date

Disclaimer and confidentiality statement

• Disclaimer
  
  The information contained within checklist was current at the time of the inspection/audit. As the scope focuses primarily on occupational safety, the contents should not be relied upon as an exhaustive record of all possible risks or hazards that may exist or potential improvements that can be made that are out of scope.
  
  Confidentiality Statement
  
  In order to maintain the integrity of this document the auditors/inspectors will not divulge, to unauthorised persons, any information obtained during the inspection/audit unless legally obligated or directed to do so pursuant to the Virgin Australia Group Code of Conduct.

1. Photograph of vehicles

• Photograph of vehicles

  Media

2. General information

• Registration plate/s of vehicle/s

• Additional comments / photographs for this section

  Additional comments

  No additional comments

3. Administration and documentation

3.1. Administration

• No of Operations staff

• Hour of phone coverage

• No of vehicles in fleet

• No of bookings per day

• No of vehicles on shift

• Type of vehicles in fleet

• Average age of vehicle (years)

• No of drivers

• Reference checks of drivers conducted?

  Yes

  No

  N/A

• Demerit point process?

  Yes

  No

  N/A

• Driver training policy?

  Yes

  No

  N/A

• Mobile Phone usage policy?

  Yes

  No

  N/A

• Vehicles fitted with GPS?

  Yes

  No

  N/A

• Dispatch software?

  Yes

  No

  N/A

• Additional comments / photographs for this section

  Additional comments

  No additional comments

3.2. Documentation

• Vehicle serviced within the previous 6 months? (#Image service book)

  Yes

  No

  N/A

• Registration and Insurance Card in Vehicle/Bus? (#Image)

  Yes

  No

  N/A

• Drivers logbook present and correct? (#Image)

  Yes

  No

  N/A

• Additional comments / photographs for this section

  Additional comments

  No additional comments

4. Vehicle inspection

4.1. Interior inspection

• Odometer reading (#Image)

• Windows equipped with safety glass or tinting to reduce shattering in the event of accident? (#image)

  Yes

  No

  N/A

• Separate/partitioned area for crew luggage? (#image)

  Yes

  No

  N/A

• Internal space is adequate for crew luggage? (#image)

  Yes

  No

  N/A

• Effective luggage restraint? (#image)

  Yes

  No

  N/A

• Vehicle equipped with handsfree comms?

  Yes

  No

  N/A

• Horn operational?

  Yes

  No

  N/A

• PAX seatbelts fitted and operational?

  Yes

  No

  N/A

• Interior lights operational?

  Yes

  No

  N/A

• Heaters / Defrosters operational?

  Yes

  No

  N/A

• Air Conditioning operational?

  Yes

  No

  N/A

• Windshield Wipers / Washers operational?

  Yes

  No

  N/A

• Instruments / instrument Panel operational?

  Yes

  No

  N/A

• Seats, Mounting and Padding in good condition ?

  Yes

  No

  N/A

• Steering wheel mounting and covering in good condition?

  Yes

  No

  N/A

• Emergency Brake operational?

  Yes

  No

  N/A

• Vehicle/Bus clean inside?

  Yes

  No

  N/A

• Additional comments / photographs for this section

  Additional comments

  No additional comments

4.2. Emergency equipment

• Glass breakage hammer installed?

  Yes

  No

  N/A

• Seatbelt Cutter located in the driver area and rear of bus?

  Yes

  No

  N/A

• Emergency Exits / Warnings operational?

  Yes

  No

  N/A

• First Aid Kit on board and fully stocked? (#image)

  Yes

  No

  N/A

• Fire extinguisher present, charged and inspected? (#image) ## 6 monthly inspection label

  Yes

  No

  N/A

• All electrical cables in cabin safe?

  Yes

  No

  N/A

• Hazard cones or triangle present?

  Yes

  No

  N/A

• Additional comments / photographs for this section

  Additional comments

  No additional comments

4.3. Exterior inspection

• Body in good condition? (free of rust)

  Yes

  No

  N/A

• Windshield in good condition? (No cracks)

  Yes

  No

  N/A

• Headlights operational? (low beam)

  Yes

  No

  N/A

• Headlights operational? (high beam)

  Yes

  No

  N/A

• Indicator lights operational?

  Yes

  No

  N/A

• Warning lights operational?

  Yes

  No

  N/A

• Reversing lights operational?

  Yes

  No

  N/A

• Tail lights operational?

  Yes

  No

  N/A

• Reflectors on bus and in good condition?

  Yes

  No

  N/A

• Tyres/Wheels in good condition? (eg: tread depth acceptable)

  Yes

  No

  N/A

• Tyres inflated to correct pressure and caps fitted?

  Yes

  No

  N/A

• Rear Vision Mirror (left/right) in good condition?

  Yes

  No

  N/A

• Engine Compartment in good condition?

  Yes

  No

  N/A

• Fuel Tank and cap secure?

  Yes

  No

  N/A

• Additional comments / photographs for this section

  Additional comments

  No additional comments

5. Inspector's summary / comments

• Inspector's summary / comments

6. Declaration and signature

• Signature

  Sign

• Position

• Date

  Date

7. Compliance references

• The content of this inspection checklist has been drawn from the following Statutory compliance instruments:
  Work, Health and Safety Act 2011, Sec 19(4)
  Work, Health and Safety Regulation, Sec 42-43
  Occupational Safety and Health Act & Regulations (Western Australia)
  Occupational Health and Safety Act & Regulations (Victoria)
  Australian Standard AS4801: Occupational Health and Safety Management Systems
  Australian Standard AS2444.1 Portable fire extinguishers and fire blankets - Selection and location
  Occupational Safety and Health Act (USA) 1910 (CFR29 – OSH)
  Occupational Safety and Health Act (Malaysia) 1994

8. Approval & revision history

• Document title: Ground transport inspection checklist
  Document ID: SAF-CL-14-161
  Version: 1.0
  Document author: HSE
  Document owner: HSE
  Reviewed by: HSE
  Approved by: HSE
  Date: 27 JAN 2018
  Review date: JAN 2019
  Revision history: Original document
  By whom: HSE
  Availability: Unclassified