Hammerson Quarterly

• Quarterly H&S Audit report

• Site:

• Auditee(s):

• Prepared by:

• Conducted on

  Date

• Score Criteria Total audit score %
  0 Lack of compliance (unacceptable) 0-19 0-24
  1 Poor – improvements need to be made 20-39 25-49
  2 Systems in place but not fully utilised 40-59 50-74
  3 Good systems but still room for improvement 60-79 75-99
  4 100% compliant. Excellent history of use 80 100

Check/Communication

• Are health & safety check sheets completed and held on file with centre locations identified? (Check that comments are added and followed up with corrective action as required.

  Lack of compliance (unacceptable)

  Poor – improvements need to be made

  Systems in place but not fully utilised

  Good systems but still room for improvement

  100% compliant. Excellent history of use

• Required Action:

• Are all current ABM certificates and policy statements on display? (I.e.. EL insurance, H&S, quality, environmental.)

  Lack of compliance (unacceptable)

  Poor – improvements need to be made

  Systems in place but not fully utilised

  Good systems but still room for improvement

  100% compliant. Excellent history of use

• Required Action:

Training/Risk assessments

• Are 3 completed, up to date sample ILPs available? (Check for full induction and cross reference against training matrix and certificates held. Include new starters).

  Lack of compliance (unacceptable)

  Poor – improvements need to be made

  Systems in place but not fully utilised

  Good systems but still room for improvement

  100% compliant. Excellent history of use

• Required Action:

• Are RAMS readily available for staff with PPE specifics detailed (i.e.. British Standards)?

  Lack of compliance (unacceptable)

  Poor – improvements need to be made

  Systems in place but not fully utilised

  Good systems but still room for improvement

  100% compliant. Excellent history of use

• Required Action:

Third Party Control

• Have all sub-contractors submitted EL/PL insurance and suitable and sufficient RAMS? (Check that RAMS are site- / task-specific.) Review 4 samples.

  Lack of compliance (unacceptable)

  Poor – improvements need to be made

  Systems in place but not fully utilised

  Good systems but still room for improvement

  100% compliant. Excellent history of use

• Required Action:

• Does the site operate the approved ABM permit to work system for high risk work? (Review completed permits to ensure fully and accurately completed. Permit should not extend over a single work period.)

  Lack of compliance (unacceptable)

  Poor – improvements need to be made

  Systems in place but not fully utilised

  Good systems but still room for improvement

  100% compliant. Excellent history of use

• Required Action:

• Is there evidence of minutes of management review meetings in relation to sub-contractors?

  Lack of compliance (unacceptable)

  Poor – improvements need to be made

  Systems in place but not fully utilised

  Good systems but still room for improvement

  100% compliant. Excellent history of use

• Required Action:

Accident/Incident Reporting

• Are established systems (for ABM and client, i.e.. Safeguard) being completed for the formal reporting/investigation of accidents, incidents and ill-health? (Check Q20 & Q21 being used and that corrective action has been implemented where applicable to prevent recurrence.)

  Lack of compliance (unacceptable)

  Poor – improvements need to be made

  Systems in place but not fully utilised

  Good systems but still room for improvement

  100% compliant. Excellent history of use

• Required Action:

Equipment

• Is the ABM asset register in place and up to date, alongside identification of service frequencies (advance visits planned)?

  Lack of compliance (unacceptable)

  Poor – improvements need to be made

  Systems in place but not fully utilised

  Good systems but still room for improvement

  100% compliant. Excellent history of use

• Required Action:

• Are LOLER certificates available for all lifting equipment used by operatives?

  Lack of compliance (unacceptable)

  Poor – improvements need to be made

  Systems in place but not fully utilised

  Good systems but still room for improvement

  100% compliant. Excellent history of use

• Required Action:

• Are all compactors secured / isolated when not in use and is suitable and sufficient guarding and warning signage in place?

  Lack of compliance (unacceptable)

  Poor – improvements need to be made

  Systems in place but not fully utilised

  Good systems but still room for improvement

  100% compliant. Excellent history of use

• Required Action:

Storage/COSHH

• Is COSHH / MSDS inventory accurate, up to date and available for staff?

  Lack of compliance (unacceptable)

  Poor – improvements need to be made

  Systems in place but not fully utilised

  Good systems but still room for improvement

  100% compliant. Excellent history of use

• Required Action:

• Is COSHH training in place and up to date?

  Lack of compliance (unacceptable)

  Poor – improvements need to be made

  Systems in place but not fully utilised

  Good systems but still room for improvement

  100% compliant. Excellent history of use

• Required Action:

• Are all cleaning agents stored in a safe manner and in the correct containers (suitably and sufficiently labelled)?

  Lack of compliance (unacceptable)

  Poor – improvements need to be made

  Systems in place but not fully utilised

  Good systems but still room for improvement

  100% compliant. Excellent history of use

• Required Action:

• Are eye wash stations available where chemicals are stored if no water is available?

  Lack of compliance (unacceptable)

  Poor – improvements need to be made

  Systems in place but not fully utilised

  Good systems but still room for improvement

  100% compliant. Excellent history of use

• Required Action:

Spillages/Slip Hazards

• Is there evidence that all areas of the malls are regularly checked for spillages / slip hazards? (As per rotas/schedules.)

  Lack of compliance (unacceptable)

  Poor – improvements need to be made

  Systems in place but not fully utilised

  Good systems but still room for improvement

  100% compliant. Excellent history of use

• Required Action:

• Does the centre maintain spill records and report these appropriately (uploaded to Safeguard whether by ABM or centre)

  Lack of compliance (unacceptable)

  Poor – improvements need to be made

  Systems in place but not fully utilised

  Good systems but still room for improvement

  100% compliant. Excellent history of use

• Required Action:

Fire Safety

• Have all staff received fire safety training and are they aware of action to take in case of emergency evacuation? (Check matrix - CIEH Level 1 Award in Fire Safety Awareness and 'Evacuation Exercise'.)

  Lack of compliance (unacceptable)

  Poor – improvements need to be made

  Systems in place but not fully utilised

  Good systems but still room for improvement

  100% compliant. Excellent history of use

• Required Action:

• Are all ABM locations and waste areas maintained in a clean, tidy and safe condition with emergency escape routes clear from obstructions?

  Lack of compliance (unacceptable)

  Poor – improvements need to be made

  Systems in place but not fully utilised

  Good systems but still room for improvement

  100% compliant. Excellent history of use

• Required Action:

• Is fuel oil decanted and stored safely?

  Lack of compliance (unacceptable)

  Poor – improvements need to be made

  Systems in place but not fully utilised

  Good systems but still room for improvement

  100% compliant. Excellent history of use

• Required Action:

Summary