H&S L1 Audit Checklist (OHS-FM-025) V2

Office/Support Premises

Crew Room & Rest Area

Hangar

Line

Training Facility

Other

Is the approach to the building free from slip and trip hazards (2.34 Slips, Trips and falls on the same level)

Are external footpaths, crossings, ramps and stairs safe for use (2.2 Management of Health and Safety at Work Regulations

Is external lighting sufficient to avoid incident (2.2 Management of Health and Safety at Work Regulations)

Are there any exterior facility infrastructure problems or risk areas of note (2.2 Management of Health and Safety at Work Regulations)

Is the management of pedestrians and vehicles adequately managed (2.2 Management of Health and Safety at Work Regulations)

Are there any other issues relevant to this section (2.2 Management of Health and Safety at Work Regulations)

Are all internal floors, entrances, staircases and walkways free from slip and trip hazards (2.2 Management of Health Safety at Work Regulations)

Are all internal areas provided with suitable lighting (2.2 Management of Health Safety at Work Regulations)

Are all internal areas kept to a suitable standard with hazards adequately controlled (2.2 Management of Health Safety at Work Regulations)

Are there any hazards in need of further assessment or control in these areas (2.2 Management of Health Safety at Work Regulations)

Are welfare facilities to the required standard clean and suitable for the required audience (2.2 Management of Health Safety at Work Regulations)

Are all general area exit routes signed and clear from obstructions (2.13 Fire Safety)

Are there any other issues relevant to this section

Is the facility subject to regular checks to ensure safety standards remain suitable and sufficient (2.2 Management of Health Safety at Work Regulations)

Were all staff displaying required ID at all times

Are employees aware and subject to the DSE assessment process (do managers know and do they convey this) (2.33 Display Screen equipment DSE)

Are all workstations and equipment to the required standard (2.33 Display Screen equipment DSE)

Are any catering facilities provided safe, in good order and subject to local inspection (2.15 Welfare Facilities)

Are welfare facilities to the required standard, clean and suitable for the required audience? (2.2 Management of Health Safety at Work Regulations)

Is the health and safety poster on display and is this the most recent version as displayed on the safety hub documents site (2.6 Safety Notice boards)

Is the noticeboard fully populated, up to date and in use (2.6 Safety Notice boards)

Did all staff questioned know which systems to use for reporting, accessing safety documentation and how to use them (2.36 Accident Reporting)

Was any training on the reporting or document systems identified during the audit (2.36 Accident Reporting)

Was all cabling found to the required standard (no evidence of chaining, no coiled up extension leads, no trip hazards due to cables) (2.13 Fire Safety)

Does the site display in a common area the health and safety law poster or means of access to one (2.6 Safety Notice boards)

Is any orthopaedic equipment in use documented on the tracker and equipment forms on file with admin

Are general housekeeping standards to expected standards in all areas inspected during the audit (2.13 Fire Safety)

Are there any other observations for this audit section

Is there a current fire risk assessment for all facilities inspected during the audit (2.13 Fire Safety)

Is there a fire emergency plan in place for all facilities inspected and is this on display (2.13 Fire Safety)

Is fire signage in place in all areas inspected and is this to the expected standard (2.13 Fire Safety)

Was fire fighting equipment in place in all areas inspected and was this to expected standard (2.13 Fire Safety)

Is a fire alarm in place for all areas inspected (2.13 Fire Safety)

Are all alarms identified subject to planned service and testing (alarm system, heads and call points) (2.13 Fire Safety)

Are fire marshals in place and is all training in date (2.13 Fire Safety)

Are fire drills/emergency evacuation exercises undertaken every year (2.13 Fire Safety)

Are all exit routes observed to an acceptable standard, suitably sign posted and free from obstructions (2.13 Fire Safety)

Is management of smoking to an acceptable standard in all areas (2.13 Fire Safety)

Is safety of disabled occupants managed appropriately (2.13 Fire Safety)

Is management of flammable items/substances to an acceptable level in all areas inspected (2.13 Fire Safety)

Are Fire doors subject to regular inspections and are they maintained in a suitable and sufficient condition (example gaps around doors do not exceed 4mm)(2.13 Fire Safety)

Does the facility have a lightning protection system installed (2.13 Fire Safety)

Has it been serviced in the last year

Does the facility have suitable and sufficient emergency lighting provision (2.13 Fire Safety)

Is the emergency lighting subject to the required testing (e.g monthly functional testing and annual drain down tests (2.13 Fire Safety)

Is the use of portable heaters avoided as far as practicable (2.13 Fire Safety)

Are there satisfactory control over works carried out in the building by outside contractors (including "hot work" permits) (2.13 Fire Safety)

Are dampeners installed in the air handling systems (2.13 Fire Safety)

Are they subject to annual inspections/servicing (2.13 Fire Safety)

Are there any other observations specific to this audit section

Is there a documented legionella management system for all areas inspected during the audit and has evidence been provided (2.59 Legionella)

Is there a documented asbestos management system in place for all areas inspected during this audit and has evidence of this been provided (2.58 Asbestos)

Is there evidenced of a fixed wiring inspection for all areas inspected during the audit and has evidence been provided (2.29 Electrical Risks)

Are testing certificates and maintenance schemes in place for any lifts, escalators or goods lifts (2.10 Work Equipment)

Are there records of GAS equipment testing and maintenance (2.61 Gas Safety)

Does the site undertake PAT testing and is this in date (2.29 Electrical Risks)

Are there any other observations for this audit section

Are there a suitable amount of first aid kits in place for all areas inspected during the audit (2.14 First Aid)

Are all First Aid kits sufficiently stocked and subject to regular inspection (2.14 First Aid)

Was all first aid equipment inspected in date (2.14 First Aid)

Are First Aiders in place and is all training in date (2.14 First Aid)

Is there access to AED's (2.14 First Aid)

Are there any other observations for this audit area

Is health and safety induction training undertaken by all colleagues (2.42 Health and Safety Induction)

Does induction training include a local induction as well as general (2.42 Health and Safety Induction)

Is manual handling training undertaken by all affected colleagues (2.31 Manual Handling)

Is work at height training undertaken by all affected colleagues (2.19 Work at Height)

Is training provided on the use of workshop tools (2.5 Health and Safety Training)

Is training provided for any moving equipment (GSE/ramp vehicles) (2.5 Health and Safety Training)

Is confined space training provided (2.5 Health and Safety Training)

Is ramp safety awareness provided for all colleagues regularly exposed to ramp work (2.5 Health and Safety Training)

Is there a system of identifying what safety training is required for all areas (departments) audited (2.5 Health and Safety Training)

Were training files in place for all colleagues audited (selection of colleagues from each department visited) and were these to a high standard with no errors (2.5 Health and Safety Training)

Are any colleagues from the areas audited outstanding any safety related e-learning (2.5 Health and Safety Training)

Are there any other observations for this audit area

Have any accidents been reported since the last audit (2.36 Accident Reporting)

Have any hazards or near misses been reported since the last audit (2.36 Accident Reporting)

Did all personnel questioned know the requirements and how to report accidents and incidents in the system (2.36 Accident Reporting)

Did management questioned understand the requirements of mandatory reporting of certain occurrences (2.36 Accident Reporting)

Are there any other observations for this audit section

Are noise assessments in place for all activities undertaken, up to date and communicated on notice boards (2.32 Noise)

Do all areas have access to disposable ear plugs/buds (2.32 Noise)

Does all equipment have noise warning labels as appropriate (2.32 Noise)

Is all PPE being worn in line with the company PPE guidance note (2.32 Noise)

Are there any other observations for this audit section

Are all relevant activities subject to a risk assessment (2.3 Health and Safety Risk Assessment)

Are there any open or outstanding actions from risk assessments for the sites inspected (2.3 Health and Safety Risk Assessment)

What are the actions and can they be closed

Did each area audited have access to a trained risk assessor (2.3 Health and Safety Risk Assessment)

Did all managers questioned know where the risk assessments are kept and how to access them including blank forms (2.3 Health and Safety Risk Assessment)

Are COSHH Risk Assessments completed where required (example cleaning chemicals) (2.24 Hazardous substances)

Are there any other observations specific to this audit section

Do any activities take place in the locations audited which would require use of permit to work system (2.54 Permit to Work)

Is permit to work utilised, did management know and understand the requirements (2.54 Permit to Work)

Are there any other general observations for this audit section

Are contractors used on the sites audited (2.7 General Contractors)

Do all contractors used run through the contractors guidance note and are they controlled (managed) on site when working (2.7 General Contractors)

Following review is it clear that contractors are managed appropriately on site, in all areas (2.7 General Contractors)

Are there any other general observations for this audit section

Throughout the audit were procedures and safe systems of work adopted as required (2.4 Safety Procedures)

Did management know how to access safety procedures and the wider IMS (2.4 Safety Procedures)

Are relevant manuals and work instructions used to support tasks as per content of risk assessments (2.4 Safety Procedures)

Are there any other general observations for this audit section

Are SAC's being held locally (1.17 Safety Meeting structure)

Are safety reps attending (1.17.1 Specific Health & Safety Committees)

Are station management attending (1.17 Safety Meeting Structure)

Were all staff in possession and wearing of correct PPE and was this to the required standard (2.12 Personal Protective equipment)

Was any work at height undertaken using the correct equipment and procedures (2.19 Work at height)

Are all stores rooms kept organised and to a reasonable standard (2.13 Fire Safety)

Do engineers have access to relevant safety equipment and PPE (2.12 Personal Protective equipment)

Is there an inspection regime (pre use and periodic) for all engineering equipment (2.10 Work Equipment)

Is personal tooling (equipment) used locally and if so has a sample quality/safety check been undertaken (2.10 Work Equipment)

Is all work at height equipment fitted with a scaff tag or equivalent and subject to documented inspection (2.19 Work at Height)

Are bio kits in stock, and are stock levels sufficient and do they contain required equipment (2.26 Biological agents)

Are there any other observations specific to this audit section

Were engineering vans found to be organised, transporting items safely and in good condition (2.16 Working Equipment)

Are compressors subject to a written inspection scheme, inspected periodically and evidence available (2.11 Plant and Equipment)

Is all engineering equipment subject to a documented scheme of inspection and is inspection within an allowable frequency (2.11 Plant and Equipment)

Are relevant inspection records on file and kept for a minimum of 2 years (2.10 Work Equipment)

Do all users of engineering equipment have required training on file (2.10 Work Equipment)

Is all equipment to a required standard/classification (2.10 Work Equipment)

Is all equipment suitably equipped with hazard and mandatory warnings (2.39 Safety signs)

Are LOLER inspections in place and evidence provided (2.11 Plant and Equipment)

Are PUWER inspections in place and evidenced (select a minimum of 5 pieces of equipment and provide details) (2.11 Plant and Equipment)

Is all equipment being used suitably stabilised or chocked (2.2 Management of Health Safety at Work Regulations)

Is any safety critical equipment subject to an inspection (2.11 Plant and Equipment)

Are risk assessments in place for all equipment found on site (2.3 Health and safety Risk Assessment)

Are there any other observations specific to this audit section

Is entry for visits and contractors managed and controlled appropriately (2.42 Health and Safety Induction)

Are hangar doors covered in induction (2.2 Management of Health Safety at Work Regulations)

Are operating instruction and warnings in place for hangar doors (2.2 Management of Health Safety at Work Regulations)

Are safety signs in place for tool workshop (2.39 Safety Signs)

Are hangar staff aware of emergency procedures (2.13 Fire Safety)

Is cable management to an acceptable standard (2.34 Slips, trips and falls on same level)

Are door nets used for all passenger doors open without steps in place (2.19 Work at Height)

Are high wires, harness and arrest cables all subject to inspection scheme and is evidence available (2.19 Work at Height)

Are fall arrest posters displayed in prominent locations (2.19 Work at Height)

Is storage of chemicals, flammables and hazardous substances to acceptable standard (2.13 Fire Safety)

Were all staff seen to be wearing the required PPE (2.12 Personal Protective Equipment)

Was hangar floor free from slip trip hazards, including liquid spills (2.34 Slips, Trips and Falls (on the same level)

Are all relevant hangar activities and equipment subject to a risk assessment (2.3 Health and Safety Risk Assessment)

Are hangar stores kept to an acceptable standard 2.13 Fire Safety)

Are emergency eyewash station in working order and in suitable numbers (2.14 First Aid)

Are all flammable substances kept in small quantities or in suitable flam vaults (2.13 Fire Safety)

Are there any other general observations for this audit section

Are there any substances/products stored on site which have potential to harm the environment (Environmental manual)

Are all storage solutions in line with guidance and suitable for the quantities and risks concerned (Environmental manual)

Are suitable types and quantities of spill kits present (Environmental manual)

Are the local staff aware of airport environmental plans including spill management, response numbers and risk areas (Environmental manual)

Are there local spill management plans in place for easyjet (Environmental manual)

Is waste managed safely and competently and are consignment notes kept for hazardous waste (Environmental manual)

Are environmental risk assessments in place or are additional assessments required (Environmental manual)

Are there any other general observations for this audit section

Is the fixed training equipment in good working order and free from hazards (2.10 Work Equipment)

Is the fixed training equipment subject to regular inspection and maintenance (2.10 Work Equipment)

Is the portable training equipment in good working order and free from hazards (2.10 Work Equipment)

Is the portable training equipment subject to regular inspection and maintenance (2.10 Work Equipment)

Are trainees given information on general site safety (2.5 Health and Safety Training)

Are there safe systems of work in place for use of hazardous equipment (2.40 Procedures and Safe Systems of Work)

Are there specific briefings in place before trainees use hazardous equipment (2.5 Health and Safety Training)

Are there any other general observations for this audit section

Is there any signs of spills, leaking or any other risk of environmental damage to water courses evident as a result of easyJet activity

Are there spill kits available and are these in good order and ready to use

Is there suitable use of bundling for larger quantities of materials stored

Is waste suitably stored, segregated, labelled and managed to a good standard

Is there a spill management action plan in place

Is a hazardous waste provider in place

Was access to waste transfer notes available