H&S Management System Audit

Title Page

Document No.
Audit Title
Client / Site
Conducted on
Prepared by
Location
Personnel

1.0 Leadership & Commitment

Standard 1 - Leadership & Commitment Define and record FPA’s commitment to and support of the health and safety of its employees, contractors and other people by means of one or more policy statements, which meet all legal requirements (as applicable in the country of operation). Hold all employees accountable to clearly defined key roles/responsibilities.

1.1 The BU provides information to enable the Board of Directors to assess the level of compliance of the BU to Global Standards

1.1.1 All pertinent information is provided to Global to ensure the Board receives a fair update of the BUs performance. This includes (but not limited to) reporting progress in implementing H&S Plan, reporting significant incidents and High Risk Reports.
1.1.2 Senior Leaders in the Business Unit review the information and confirm the accuracy of the reports on a regular (monthly) basis?

1.2 All managers provide strong visible leadership and commitment in promoting the attitudes and behaviour that support the Group H&S Commitments.

1.2.1 Evidence that health and safety is a standard agenda item at BU level.
1.2.2 Minutes of meetings demonstrate H&S matters arising are converted to actions and tracked to completion in a suitable timeframe.
1.2.3 Position descriptions for Managers detail H&S accountability (safety sensitive or non-safety sensitive roles).
1.2.4 Roles and responsibilities of managers are communicated to managers and there is evidence managers execute their responsibilities.
1.2.5 Health and Safety performance goals are included in their performance reviews.
1.2.6 There is evidence that Managers have received training and resources to enable them to fulfil their H&S responsibilities.

1.3 The Business Unit has a specific Health & Safety Annual Plan that specifies the activities the BU will focus on the period under review.

1.3.1 There is a detailed Business Unit Health & Safety Annual Plan
1.3.2 The Business Unit Annual Plan takes into consideration the Global Health and Safety Annual Plan.
1.3.3 There is evidence that managers have been involved in developing the plan and it has been approved by the Business Unit leadership.

1.4 Key leaders personally confirm the health and safety management system is implemented.

1.4.1 The Business Unit has set targets for key managers to perform leadership visits.
1.4.2. The leadership visits are documented and recorded with the Global H&S team.
1.4.3. Staff are able to recall leadership visits and regard these positively.

1.5 Health and safety plans enable continuous improvement in health and safety performance.

1.5.1 Health and Safety Plans for the BU contain KPIs, objectives and projects that ensure continuous improvement.
1.5.2. There is monthly and quarterly reporting against the KPIs for the BU.

1.6 BU Managers understand their health and safety responsibilities and their performance is measured against these.

1.6.1 BU Managers understand whether their roles are "Safety-Sensitive" and the responsibilities of "Safety-Sensitive
1.6.2. BU Managers have personal KPIs that align with the BU Health and Safety Plan.

1.7 Business Units are ensuring compliance with the local regulatory requirements and FPA Standards, whichever is the highest.

1.7.1 Business Units at least annually receive updates of changes in legislation and regulation in the legal jurisdictions they operate in (from internal or external sources).
1.7.2. Business Units know what local legislation and regulations apply to them.
1.7.3. Business Units have processes that enable them to verify compliance with legal requirements. Review local examples.

3.0 Incident

Standard 3 - Incident Management Define the first response when incidents occur, how the incidents are reported, classified and appropriately investigated. The appropriate corrective actions, aimed at preventing recurrence of the incident and facilitating continuous improvement, are implemented and communicated to the wider network.

3.1 Business Unit leaders ensure the integrity of the Incident Management Standard is maintained.

3.1.1. Evidence that all incidents are investigated and corrective actions are appropriately implemented, as determined in the Standard

3.2 Line managers are responsible to ensure all incidents are reported.

3.2.1 There is a system or process to ensure incidents are reported.
3.2.2 Reporting of incidents is actively encouraged/ promoted, including (but not limited to) ensuring report forms are available to all workers, and evidence that immediate actions, where appropriate, are implemented.
3.2.3 All incidents involving non-staff members, including contractors and members of the public, are reported.

3.3 Serious incidents and their details are promptly reported to senior management.

3.3.1 Evidence of the process of reporting in action, i.e. reporting significant incidents to senior management (BU leaders, EVP and Global H&S), including evidence that immediate actions, where appropriate, are implemented.
3.3.2 There is evidence that managers understand the significance of serious non-injury (near miss) incidents, and that these are promptly reported.

3.4 The investigation of incidents is done in accordance to the Global Incident Management Standard. The level of detail of these investigations are appropriate to the actual or potential seriousness of the event.

3.4.1 Evidence the system to classify the incident and determining the applicable level of investigation for the incident classification is used correctly.
3.4.2 The investigation team is convened as determined in the Global Standard. In particular, people with relevant knowledge and expertise are involved in the investigation team
3.4.3 Investigations are approved on time and at the correct level.
3.4.4 The investigations involve quality PEEPO-fact finding, reviewing all 4 layers ("cheese slices") and is used in the causation analysis
3.4.5 The investigation recommends improved / additional controls in the context of the hierarchy of controls and these controls are linked back to the Hazard Register(s).
3.4.6 Lessons Learnt are developed and sent to the Global Health & Safety team within the timeframes in the Standard.

3.5 Incident investigation reports for significant incidents are reviewed by operational managers.

3.5.1 There is a system or process to ensure the results of incident investigations are reported to both health and safety committees and senior managers.
3.5.2 There is evidence that organisational factors that are identified as contributing to incidents, are reviewed by senior managers.

3.6 Identified corrective actions, aimed at preventing recurrence of similar events, are implemented. Procedures are established and maintained to ensure the follow up and completion of corrective actions.

3.6.1 There is a system or process that includes corrective actions management, i.e. a corrective action register is being used.
3.6.2 There is a system to communicate actions to the persons responsible for implementing the actions.
3.6.3 All corrective actions are either closed on time or new closure dates are recorded.

3.7 Systems are established and maintained for ensuring full compliance with the applicable legislative requirements related to notifiable or reportable incidents, including reporting to authorities, informing Global health & safety, etc.

3.7.1 There is evidence the legislative reporting requirements applicable to the BU are understood and these requirements are met.
3.7.2 There is evidence all incidents reportable to authorities are also timely reported to Global Health and Safety

4.0 Hazard/Risk Management

Standard 4 - Hazard/Risk Management All hazards to people are identified, risks are assessed and appropriate control measures, in accordance with the risk management hierarchy of controls, are implemented. The controls are recorded and periodically reviewed to ensure they are the best possible controls (risks are “as low as reasonably practicable” - ALARP) and are fully implemented.

4.1 Managers demonstrate visible leadership and commitment to risk management by embedding risk management processes into operational activities.

4.1.1. The BU Hazard Register conforms with the Global Health & Safety Risk/Hazard Management Standard.
4.1.2 Key personnel have received training/instruction on the implementation of the Risk/Hazard Management Standard.
4.1.3 Evidence that senior leaders have reviewed the Hazard Registers of the BU in the last 12 months and have endorsed the Register.
4.1.4 Evidence that each Extreme Risk (>18) on the High Risk Register receives specific attention by BU leaders.
4.1.5 Leaders ensure all hazards are controlled as determined in the Standard.

4.2 Systems have been established and maintained to identify and document, on an on-going basis, workplace hazards.

4.2.1 Evidence that staff are encouraged to correct hazards, where possible, on the spot.
4.2.2 Hazards are systematically identified from area, task inspections and internal/external audits.
4.2.3 Hazards are systematically identified from incident investigations.
4.2.4 Systems and/or practices are in place to ensure newly created hazards are identified when changes in equipment, materials, processes or procedures are introduced.

4.3 The associated risks for all identified hazards are being assessed. The depth and extent of the risk assessment are appropriate to the nature and magnitude of the risk.

4.3.1 The Global Risk Matrix is used.
4.3.2 The most knowledgeable people are involved when the risks are assessed.
4.3.3 The Initial Risk is calculated, taking into consideration the 'naked risks', i.e. the risks before any controls, other than permanently engineered controls already in place, are applied
4.3.4 The risk assessment and the rationale for the initial risk assessment is recorded, e.g. by using the Risk Assessment template.
4.3.5 Evidence that risk assessments are compared with assessments done on similar hazards, both internal (within the BU) and across BU's.
4.3.6 There is evidence that the 4-6 most critical risks (selected by the auditor) are understood by the site managers, and these are regularly addressed in health and safety, and other meetings.

4.4 The hierarchy of controls has been used when identifying and selecting hazard / risk controls.

4.4.1 The Hierarchy of Controls is understood by managers and supervisors.
4.4.2 There is evidence that higher level controls are preferred over lower level (Administrative) controls.
4.4.3 The residual risk has been calculated after applying the controls, following the guidelines in the Standard. The rationale how the controls reduce the risk is recorded for future review and/or reference.

4.5 Control measures, in accordance with the risk management hierarchy of controls have been implemented to effectively manage identified and assessed risks. These controls reflect the guidelines for risk reduction included in the Standard.

4.5.1 There is evidence that organisational factors that are identified as contributing to incidents, are reviewed by senior managers.
4.5.2 Operations are being carried out in compliance with any / all administrative and PPE risk controls for residual risks. As required, workers understand the SOPs, they have received required training and have been issued with appropriate PPE.
4.5.3 There is evidence that factors that could undermine risk controls are understood and addressed by BU managers and supervisors. Examples are observing unsafe actions, housekeeping, people entering restricted areas, lack of wearing PPE, etc.

4.6 A Hazard Control Register is up to date, indicating the controls decided and the risk score reductions achieved (initial and residual score are provided).

4.6.1 The Hazard Control Register provides at least the following information: • Description of the hazard • Hazardous Events/Situations/Activities where the hazards may occur • Initial risk score (risk before controls) • The controls • Residual risk score (risk after controls) • The review frequency (and next dates).
4.6.2 The rationale how the initial and residual risk were calculated are recorded and filed for future reference.

4.7 There is a system to ensure the controls decided upon are implemented.

4.7.1 The Risk assessment template (or similar) indicates what corrective actions needed to be taken to ensure the controls are implemented.
4.7.2 The corrective actions are included in a corrective action register and completion dates are defined for each action.
4.7.3 The corrective actions are either closed within the indicated completion date or reasons for the extension of dates are indicated.

4.8 Hazard controls are systematically reviewed to ensure the controls are still the best available controls (achieving ALARP) and/or the controls are still in place and achieving what it set out to achieve

4.8.1 All hazards are at least annually reviewed to consider if the controls are still the best possible controls available.
4.8.2 Evidence is available to indicate that, where better controls are identified, these areas for improvements are included in corrective action registers and closed off on time
4.8.3 Controls of hazards with an initial risk score of "high" (score of 13 or more on the Risk Matrix) are included on inspection sheets. These inspections could be either specifically focusing on the particular hazard only or could be included on a more general inspection sheet
4.8.4 The inspections have specific frequencies of completion and these frequency is recorded on the Hazard Control Register
4.8.5 Evidence is available that the inspections are performed as planned.
4.8.6 Evidence is available to indicate that, where non-conformances or other gaps are identified during inspections, these areas for improvements are included in corrective action registers and closed off on time.

5.0 Training

Standard 5 - Training Training needs are identified, staff members are provided with training/retraining to ensure they are qualified and competent to the level required in accordance with their H&S-related responsibilities, so that they can carry out their work without undue risk to the safety and health of themselves or others.

5.1 Leaders ensure only competent staff perform work.

5.1.1 Evidence that leaders ensure that only competent persons tasks where training/competency has been identified as a hazard control.

5.2 Health & safety induction training, appropriate to the level of risk, are conducted on the commencement of employment with FPA.

5.2.1 There is a system for health & safety induction of new employees, transferred employees & contractors.
5.2.2 The induction includes any specific local legal requirements, where appropriate.
5.2.3 The risk controls for the BU's most critical risks are communicated to new staff, either in general or by local supervisors.
5.2.4 System to formally record induction completed.

5.3 Systems are established and maintained to identify the specific health & safety-related training needs related to specific tasks, equipment or roles.

5.3.1 Evidence of a system to identify what tasks, equipment or roles require training, linked to the BU Hazard Register/risk controls.
5.3.2 The skills/competencies developed during the training are recorded.
5.3.3 Evidence that persons performing the tasks or working on the equipment requiring the training are identified and recorded.
5.3.4 Evidence that the persons' current competencies have been assessed and gaps in knowledge/skills have been identified/recorded.
5.3.5 Evidence that all training gaps identified are listed and a training plan for each person has been developed and recorded.

5.4 Training is planned and delivered to meet the training needs identified on individuals' training plans.

5.4.1 Training on the individuals' training plans are scheduled timely i.e. internal or external training.
5.4.2 Where the training is to an external standard, e.g. training required by legislation, the training provided formally meets these requirements.
5.4.3 Training records, indicating attendance and any other relevant details, e.g. results (where applicable), is recorded on personal training plan/Business Unit training register/database.

5.5 Training programs are conducted by competent persons, including holding the appropriate qualifications and experience. These competencies are, where appropriate, internally recorded.

5.5.1 Evidence that the competencies of the training provider have been assessed and recorded.
5.5.2 Where appropriate, training material uses material such as Standard/Factory Operating Procedures, Risk Assessments, equipment manuals, etc.
5.5.3 The performance of the trainers are monitored by any internal means, e.g. knowledgeable persons attend the training to assess its efficacy.
5.5.4 If the training covers Regulations, Codes of Practice or other legal standards, these Regulations are referenced in the training
5.5.5 Where required, corrective actions have been introduced to correct any deficiencies in the training material and/or delivery.

5.6 Where applicable, competencies developed in the training is assessed/confirmed in the workplace.

5.6.1 Where training aimed to provide participants with specific competencies/skills, evidence that these competencies have been assessed in the workplace and where applicable, the results have been recorded.
5.6.2 Records accurately reflect assessments and competencies obtained.
5.6.3 Where the person has not yet proven competency, the person works under the supervision of a competence practitioner, e.g. the supervisor or another competent person.
5.6.4 Where gaps are identified in the competencies of a person, plans are in place to fill the gaps.

5.7 Hazard controls are systematically reviewed to ensure the controls are still the best available controls (achieving ALARP) and/or the controls are still in place and achieving what it set out to achieve.

5.7.1 Evidence of a system that indicates if persons requiring re-training have received the training.
5.7.2 Evidence of the frequency of refresher/re-training requirements is recorded/adhered to.
5.7.3 Training records of re-training is up to date.

5.8 Global Training Requirements

5.8.1 Incident Management Training has been delivered to managers/supervisors.
5.8.2 The Global Health and Safety overview (induction) has been rolled out or there is evidence of progress to completion.

6.0 Emergency

Standard 6 - Emergency Management Readiness for any foreseeable emergencies and to be able to effectively respond to such emergencies, so as to minimise any adverse impact on the safety or health of all people.

6.1 The Business Unit has H&S emergency response plans addressing credible scenarios for the given Strategic Business Unit or Business.

6.1.1 Evidence leaders have reviewed the emergency plans and ensure there is a readiness to deal with emergencies.
6.1.2 There is a documented fire evacuation plan for each location in the Business Unit/facility.
6.1.3 The hazardous substances stored on site are known and there is a documented plan to deal with a spill.
6.1.4 There is a documented plan to deal with a medical emergency involving staff or any other person on site.
6.1.5 There is a documented plan how to respond to a natural disaster.
6.1.6 There is a documented plan how to respond to a civil disorder, either involving staff or outsiders.

6.2 Each facility or separate location has a detailed fire evacuation plan specific to the requirements of the location.

6.2.1 Each facility or location's fire evacuation plan considers the risks of fire specific to the facility, e.g. access/egress roads, flammable materials, sprinkler systems, etc.
6.2.2 A fire response team has been established and clear tasks/responsibilities are allocated to the team members. This include, where applicable, coverage of all shifts and absent people.
6.2.3 There is a clear process how to notify external agencies, e.g. fire department, and the notification responsibility is allocated to specific persons.
6.2.4 There is a process to notify neighbours if the emergency could potentially not be contained within the facility
6.2.5 The fire evacuation process is at least 6 monthly practiced ("fire drill"). The result of the drill is recorded and corrective actions are implemented, where applicable.

6.3 Each facility or separate location has a detailed response plan to a hazardous substance spill specific to the requirements of the location.

6.3.1 A list of hazardous substances, the quantities held and locations are available and accessible in an emergency (e.g. a fire).
6.3.2 There are specific spill containment and control plan to deal with each type of hazardous substance.
6.3.3 Cleaning equipment applicable to the hazardous substance are available and in good order.
6.3.4 Response team has been identified and trained in containment and control.

6.4 Each facility or separate location has a detailed response plan to potential natural disasters specific to the requirements of the location.

6.4.1 Potential natural disasters for the specific environment of the facility have been identified.
6.4.2 Natural disaster plans have been developed, e.g. contact details of local/government agencies, emergency services etc. are recorded and available.
6.4.3 Persons (including alternatives) have been identified as the primary disaster coordinator and responsibilities are recorded.

6.5 Each facility or separate location has a detailed response plan potential civil disorder specific to the requirements of the location.

6.5.1 Specific security plans have been developed and are in place.
6.5.2 Civil defence plans have been developed, e.g. contact details of local/government agencies, emergency services etc. are recorded and available (this plan can be the same as for natural disasters, as long as it includes security service contacts).

7.0 Contractor H&S Management

Standard 7 - Contractor H&S Management Manage contracting of services so they do not present risk to the safety and health of FPA staff, the contractors themselves or any other individuals. This relates to work done on behalf/under control of FPA.

7.1 Business Unit leaders ensure the integrity of the Contractor Management Standard is maintained.

7.1.1. There is evidence that leaders ensure that contractors performing work on behalf of the Business Unit effectively control all significant hazards that put themselves or any other person at risk.

7.2 Contractors, covering the most used areas, are being pre-approved.

7.2.1 Potential contractors in areas where the Business Unit often uses contractors have been pre-approved, the approval based on the following: • Leadership commitment • Hazard/Risk management • Induction for new employees • Incident management • Training and records • Sub-contractor management • Staff involvement and communication • Plant, machinery and equipment management • Emergency management • Continuous improvement • Past performance • Liability and other insurance cover

7.3 When a pre-approved contractor is not available or it is unlikely the Business Unit will use the contractor again, a basic pre-approval has been completed ("one-off contractor").

7.3.1 One-off contractors have been assessed on at least the following: • Leadership commitment • Certification/registration of trained staff • Management of sub-contractors • Plant, machinery & equipment management • Emergency management • Past performance • Insurance documentation, if applicable.

7.4 Before any pre-approved or one-off contractor starts work, all safety-related documents have been reviewed and approved.

7.4.1 A site-specific contractor-manager has been appointed for each contractor.
7.4.2 The following has been agreed and/or approved: • The description of task/project • Identification hazards & controls: JSA/SWMS • Workers licensed, authorised and technically competent • Methods and persons providing supervision to contractors and subcontractors • Continuous feedback system: progress & incidents.

7.5 Contractors only use sub-contractors that meets the Business Unit's standards and approval.

7.5.1 There is a process requiring contractors to notify/gain agreement from the Business Unit to use sub-contractors.
7.5.2 There is evidence that sub-contractors are approved by the Contractor.

7.6 All contracting and sub-contracting staff have received induction to inform the contractors of: • Site-specific details, e.g. site hazards, emergency procedures, etc. • Expectations of the contractors, e.g. reporting and supervision

7.6.1 Induction includes at least the following: • Activities at the work site and/or movements of people that could affect/be affected by the contractor • Hazard control measures that the contractor must implement or abide by, including specific and documented details of critical controls • Local emergency plans and procedures • Supervision requirements and reporting to the Contract Manager • Reporting of incidents and new hazards identified/created by contractors • The completion of the project, i.e. how the FPA job site is returned to service, e.g. housekeeping, etc.

7.7 All contractors on site are effectively supervised in a regular/ongoing manner.

7.7.1 There is evidence contractors are effectively supervised by, amongst others: • Effective communication channels are created • Contractors' competency is assured • Non-conformances are detected early, where appropriate recorded and corrected • Incidents and hazard reports are recorded and corrected, where applicable • JSA's, Permits and other documentation are completed and signed where applicable

7.8 All contractors' health and safety performance is reviewed and future decisions to use the contractors include considering this review.

7.8.1 Contractors' performance is reviewed at the completion of any significant assignments and annually, where applicable. These reviews are documented.
7.8.2 All pre-approved contractor's performance is at least annually reviewed and the results of the review is communicated to the contracting company and their 'preferred contractor' status reviewed. The local health & safety practitioners have been involved in this decision making process.

7.9 The Business Unit keeps record of all contractors and make this information available for future decision making.

7.9.1 Documents are systematically collected and stored.
7.9.2 The Business Unit has a 'preferred contractor' register and where possible these contractors are engaged to complete assignments.
7.9.3 The past safety performance of the contractors is readily available for future use in selection of contractors.

8.0 Occupational Health

Standard 8 - Occupational Health Management Manage contracting of services so they do not present risk to the safety and health of FPA staff, the contractors themselves or any other individuals. This relates to work done on behalf/under control of FPA.

8.1 Business Unit leaders ensure the integrity of the Occupational Health Standard is maintained.

8.1.1 Evidence that Business Unit Managers ensure that hazards posing a health risk to staff and others (e.g. noise or exposure to chemical, dust, etc.) are identified and controlled.

8.2 The Business Unit has a process of identifying all hazardous tasks and substances and have a process to monitor the health of staff performing these tasks or are exposed to the substances.

8.2.1 The BU has identified the local Legislative requirements for environmental exposure assessments and these requirements are included in the Occupational Health Management processes.
8.2.2 The Hazard Register contains occupational health hazards and controls.
8.2.3 The BU evaluates the need for health assessments: a) If exposure to the substance may contribute to an identifiable disease or health effect; and b) There is a reasonable likelihood that the disease or health effect may occur under particular conditions of work; and c) There are valid techniques available for detecting indications of the disease or effect.
8.2.4 Sub-optimal assessment results are used to identify mitigating controls.

8.3 The BU has a process to manage the exposure of people to hazardous substances.

8.3.1 The BU has a list of all known hazardous substances on site and this list is at least annually reviewed/updated.
8.3.2 When Risk Assessments are performed, the potential of harm caused by hazardous substances is included in the assessments.
8.3.3 Controls for occupational health exposures are based on the hierarchy of risk controls.
8.3.4 Where staff will be exposed to known environmental hazards, pre-employment testing is considered/included to identify conditions that may limit a person's ability to perform tasks in the position the person is applying for.
8.3.5 All staff exposed to the known hazards must undergo a base-line assessment and a summary of this information (not identifying individuals) must be provided to the manager.
8.3.6 Periodic monitoring is conducted to establish and/or monitor any individual’s health deterioration that may have resulted from exposure to specific environmental hazards.
8.3.7 A health assessment is conducted as part of the Return to Work process when an employee has an illness or injury which has affected their ability to do their normal work.
8.3.8 Staff whose roles involve specific hazards for which periodic health checks are conducted attend an exit health examination when they leave the company.

8.4 At least the following potential hazardous conditions/substances are included in the consideration of hazardous conditions and substances.

8.4.1 Noise (hearing tests).
8.4.2 Isocyanate (pMDI) or isocyanate foam (lung function tests).
8.4.3 Respiratory hazards, e.g. spray painting or wood working (lung function tests).
8.4.4 Vision critical tasks, operating equipment requiring detailed vision, e.g. driving a car (vision tests)
8.4.5 Lead exposure exceeding 1.5 µmol/litre whole blood or the local legislative requirement, e.g. soldering, lead milling. (blood tests).

11.0 Employee Consultation and Involvement

11.0 The BU creates effective mechanisms for consultation with and participation of employees, and to ensure relevant H&S information is available and communicated to all employees as appropriate

11.1 The BU has a system to ensure active involvement of employees when 1. Identifying hazards and assessing risks in the workplace. 2. Making decisions about ways to eliminate or minimise those risks. 3. Making changes that may affect the health and safety of employees.
11.2 There is an active Health and Safety Committee (or similar) which meets regularly.
11.3 A suitably senior person chairs the Health and Safety Committee.
11.4 The Health and Safety committee (or similar) meetings are suitably recorded and appropriate actions are allocated.
11.5 Actions are monitored and tracked to completion.
11.6 There is an agreed process for election of health and safety representatives which complies with local legislation (where applicable).
11.7 There are a sufficient number of Health and Safety Representatives, where applicable.
11.8 Appointed Health and Safety Representatives are appropriately trained (current).

40.0 High Risks

Which of these high risks applies to this BU?
- Stacking/Storing
- Vehicle/Pedestrian Interaction
- Electrical work
- Cranes/lifting equipment
- Non-Ionising radiation
- Machinery guarding
- Noise
- Fire/Explosion
- Stored energy
- Lone Working
- Work at Height

Section A - Stacking/Storing

A.1 Is there a process (procedure or similar) for the safe use of racking and storage requirements?
A.2 Are racking systems (or other storage system, e.g. stacks) inspected periodically to ensure it is in good condition/state of repair?
A.2.1 Are deficiencies managed suitably (repaired, corrected, prevented from use etc.)?
A.3 Is suitable training conducted to ensure that all personnel are aware of the requirements?
A.4 Is racking (or other storage system) suitable for the items stored (e.g. loading capacity)?
A.5 Are items stacked to ensure that the weight load is distributed correctly (heavy items low and light items higher) and within SWL/stack height/concession requirements?
A.6 Is the storage system (racking and/or stacks) suitably protected from impact (e.g. from vehicles/fork-trucks)?
A.7 Are pedestrians (e.g. walkways/safe zones) suitably protected from falling items from racking/stacks (e.g. mesh or similar)?
A.8 Are the products stored suitably protected from damage/deterioration which may impact stability and cause collapse/fall?
A.9 Are the controls suitable to ensure adequate visibility around racking/stacks (e.g. mirrors or lower height at edges of corners etc.)
A.10 At the time of inspection do any stacks: racks; or items on racks appear to be unsafe and pose immediate H&S risk?

Section B - Vehicle/Pedestrian Interaction

B.1 Is there a suitable system to ensure drivers of vehicles and mobile plant have the correct licence to operate?
B.2 Is there a suitable system to ensure that Driver/Operators are informed of and comply with F&P and BU requirements in regards to behaviour (e.g. speed limits, give way rules etc.)
B.3 Are the vehicles suitable for the purposes they are being used for?
B.4 Do the vehicles/mobile plant have appropriate and applicable safety systems in place (e.g. seatbelts, audible and visual warning systems, overhead protection etc.)
B.5 Are these systems used in practice? e.g. seat belts worn etc. at the time of inspection.
B.6 Is there a suitable system to ensure that all vehicles (including mobile plant) is inspected periodically as per manufacturer's guidelines?
B.7 Does the site have a suitable Traffic Management Plan which accurately reflects the site as it is?
B.8 Is the site (F&P controlled site) have suitable ground surfaces for the vehicles/mobile plant to operate?
B.9 Are loading/unloading areas designated, assessed, separated from pedestrians where practicable and approved for these activities?
B.10 Is non-operational traffic (e.g. private vehicles) separated from operational activities where practicable?
B.11 Is there an appropriate system to ensure that all pedestrians including visitors to the site are aware of and understand the requirements to be safe from vehicles/mobile plant?
B.12 Is there an appropriate system for securing the vehicle while loading/unloading takes place? (e.g. dock lock, key surrender etc.)
B.13 Is the MHE approach rule applied in practice?
B.14 Are vehicles and pedestrians separated by physical barriers where practicable?
B.15 Are walkways and pedestrian routes visually clear and marked/signed appropriately?
B.16 Is there a suitable system to ensure that pedestrians are protected where vehicles are required to enter (non-routine) pedestrian areas? e.g. temporary barriers/locking pedestrian access etc.
B.17 Where loading of 3rd party vehicles occurs (e.g. external companies or members of the public) is there a safe system to ensure Drivers waiting are in a safe zone while loading/unloading activity is in place?
B.18 Are there any instances to demonstrate the traffic management plan is ineffective or insufficient (i.e. pedestrians and vehicles in close proximity at the time of inspection).

Section C - Electrical Work

C.1 Equipment is designed to ensure it is electrically safe (e.g. no exposed live parts, appropriately earthed, RCD protected where applicable etc.)
C.2 Is there appropriate systems to prevent those not authorised accessing high voltage electrical cabinets (e.g. locking system, signage)?
C.3 There is a system to ensure that only authorised People work on electrical installations which are appropriately qualified and licenced where required?
C.4 There is a suitable procedure for routine works and/or dynamic risk assessment process for non-routine work in operation?
C.5 There is a system to ensure the equipment is isolated where practicable prior to and during the work or where not practicable (item is required to be live), suitable systems are used to protect the worker from electric shock? e.g. shields, insulated tools etc.
C.6 There is a system to ensure that while work is being conducted, others (e.g. employees in the vicinity of the work, or employees using the equipment after the work) are protected from exposure to live parts?
C.7 There is a system to ensure that any work done on electrical equipment is tested, inspected and where applicable certified prior to being returned or released for use.

Section D - Cranes/Lifting

D.1 Is the crane(s) used suitable (capacity etc.) for the lift? i.e. lifts are within the SWL.
D.2 Is the crane capacity and limitations clearly marked so as to be visible to Operators?
D.3 Is there a system to ensure that the crane is inspected/maintained as per manufacturer's instructions?
D.4 Are Operators suitably trained in the machine they are operating? (both formal and in-house (specific machine/site) training)
D.5 Are those assisting with the lift (Rigger/Dogman) suitably trained?
D.6 Is there a suitable lift plan/procedure in place for the lift?
D.7 Are there appropriate warning systems to warn others that the crane is moving (alarms/flashing lights etc.)?
D.8 Is there a suitable system to ensure exclusion of people (including operators and those assisting in the lift) in the drop zone while the load is elevated?
D.9 Is there a suitable system to ensure that the slings/chains and lifting accessories are inspected and maintained to ensure they are safe and meet legal requirements?
D.10 Is there a suitable system to ensure that communication between Operators and Dogman/Riggers is clear & unambiguous?
D.11 Is there a safe system to enable crane technicians to maintain the crane (Gantry Crane)? (e.g. Work at Height process)

Section E - Non-ionising radiation

E.1 Source of NI Radiation (machine) is constructed so as to prevent unnecessary exposure to radiation?
E.2 Guarding of radiation source is in place and fully functional?
E.3 There is a system to inspect and maintain to ensure that the machine is in good working order/repair to prevent exposure?
E.4 Personnel using/maintaining the machine are appropriately trained and are aware of the hazards and precautions of NI Radiation exposure?
E.5 There is a system to monitor exposure of workers where applicable? (i.e. dosimeters)
E.6 Where applicable appropriate PPE is worn by Operators/Maintenance when using/maintaining the machine?

Section F - Machinery Guarding

F.1 There is an appropriate system to ensure that all machines have been assessed for the risks associated with installation, use, maintenance and where applicable dismantling. Risks include: crushing, cutting, shearing, puncturing, abrading, burning, tearing, stretching and may result in crushing, electric shock, amputation etc.
F.2 Each machine with risks of the above has suitable guarding systems installed to prevent inadvertent exposure to hazardous parts which may include but not be limited to: fixed guards, interlocked, electrical, energy isolation or safe by distance.
F.3 There is a system to ensure that all guarding systems are inspected periodically and maintained in good working order by a competent person.
F.4 There is a suitable system (e.g. procedure/training session) to ensure that all Operators or Service Personnel are aware of the hazards of the machine, the protection systems employed and the requirements to use, not use if faulty and to report?
F.5 There is a system to ensure that users of equipment do not use the equipment (and report appropriately) if the guards are not fully functional?
F.6 There is a system to ensure that where there are limitations of guarding systems, there are suitable controls implemented to protect from moving parts (e.g. LOTO, crawl, inching etc.).

Section G - Noise

G.1 Has the noise (overall) levels being assessed within the last 2 years, or after significant change (e.g. addition or removal of machinery, change to premises etc.)?
G.2 Have specific areas of high noise been assessed within the last 2 years, or after significant change?
G.3 Is there suitable signage to indicate high noise areas and/or the requirement to wear ear protection?
G.4 Have noise assessments included Personal Exposure monitoring of those in high noise areas?
G.5 Is there evidence that noise reduction measures in high noise areas been considered and implemented where practicable? (e.g. sound absorbing panels etc.)
G.6 Is noise generating machinery preventatively maintained to ensure that noise and vibration is minimised? (e.g. thermal imaging/vibration analysis to detect wear on bearings etc.)
G.7 Is there a system to reduce noise exposure and the requirement to wear ear protection for employees? (e.g. noise rotation to allow periods of work in quieter areas)
G.8 Where not practicable to reduce noise where high noise levels are present, are employees/others provided with suitable graded ear protection?
G.9 Are employees/others who are required to wear ear protection provided with training on how to obtain, how to use, maintain, dispose of and replace the protection?
G.10 Is there a suitable system to monitor employees hearing from their workplace exposure? This includes baseline monitoring, periodic monitoring and exit status?
G.11 Is the site noisy (or have sources of high noise) with none or insufficient controls in place at the time of inspection?

Section H - Fire/Explosion

H.1 Has a suitable Fire/Explosion Risk Assessment been conducted and documented?
H.2 Is there a suitable system to ensure combustible materials and suitably separated from ignition sources?
H.3 Are the fire prevention/fire protection systems suitable for the risks present on the site? e.g. storage of flammable/explosive materials, fire suppression etc.
H.4 Is there a suitable system to ensure that Hot Works (e.g. Permit to Work System) is in place to minimise the risk of fire?
H.5 Are the employees/contractors involved in Hot Work adequately trained in the system?
H.6 Is there a suitable system to ensure that all fire prevention/suppression systems are inspected periodically and maintained in good working order?
H.7 Is there a suitable emergency evacuation plan in place?
H.8 Is the emergency plan been tested periodically (as per legislative requirements)?
H.9 There is an appropriate system to ensure that employees trained in the emergency plan and visitors to premises are provided with sufficient information to ensure their safety?
H.10 Are there a suitable number of employees trained in Fire prevention/suppression/extinguishers/evacuation for the risks?
H.11 At the time of inspection are there any uncontrolled fire/explosion risks?

Section I - Stored Energy

I.1 Are their suitable warning systems in place to identify sources of stored energy?
I.2 Is there a suitable system (e.g. procedure) to ensure that those working with/on machines/systems with stored energy are protected from unintentional release e.g LOTO?
I.3 Is there a suitable system for each stored energy type to ensure that the energy is released under control or isolated prior to the machine/system undergoing maintenance inspection where required? e.g. LOTO, PTW etc.)
I.4 Is there a suitable system to ensure that all personnel working with stored energy systems are trained on the hazards and the controls to keep them and others safe?
I.5 Is there a suitable system to ensure that de-isolation or re-instating stored energy is safe prior to returning to service (e.g. inspection and verification of safety)?
I.6 At the time of inspection, are there any instances where there is a risk of uncontrolled energy release? e.g. failure to use LOTO for machine maintenance?

Section J - Lone Working

J.1 There is system (e.g. procedure) to follow to ensure that the risks and controls associated with Lone Working are known by all lone workers.
J.2 Is there a suitable system to ensure that the whereabouts of lone workers is known?
J.3 Is there a suitable system to communicate regularly with lone workers to check their safety/welfare etc?
J.4 Is there a suitable emergency/evacuation plan for lone workers in place?
J.5 Are lone workers appropriately equipped to keep in contact with base and/or raise the alarm to summon assistance?
J.6 There is a system to ensure that appropriate assistance is provided in a timely manner once assistance is summoned.
J.7 Lone workers are equipped with basic emergency equipment? e.g. First Aid Kit/Fire extinguisher etc. where deemed appropriate.
J.8 There is a suitable system to ensure that lone workers are appropriately trained to deal with the specific risks associated with their role? e.g. Those dealing with the public are trained in de-escalation techniques to prevent violence.
J.9 There is a suitable system to ensure that lone workers are trained in the controls (e.g. procedure) specific to lone working i.e. regular communication system/raising the alarm etc.
J.10 There is a suitable system to ensure that the Lone worker undertakes a risk assessment for the situation they are in and/or task they are conducting?
J.11 There is a suitable system to ensure that the Lone worker can obtain assistance in a timely manner if required in non-emergency situation and/or take appropriate steps to minimise H&S risk to themselves or others (i.e. help with manual handling or similar).

Section K - Work at Height

K.1 Are fixed working platforms at height (e.g. mezzanine floors, viewing platforms etc.) equipped with appropriate safety barriers and gates to prevent a fall?
K.2 Are temporary working platforms (e.g. scaffolding, Elevated Work Platforms) fitted with appropriate safety barriers?
K.3 Are their procedures available for tasks which involve work at height?
K.4 Are areas around work at height protected to prevent others wandering into the drop/fall zone?
K.5 Are ladders used/in use?
K.5.1 Are ladders inspected regularly and tagged as in good working order?
K.5.2 Are the ladders of the correct grade (Industrial)?
K.5.3 Are the ladders suitable (e.g. the correct type, length, in good order etc.)
K.5.4 Are they used in a suitable environment (e.g. level/stable ground etc.)
K.5.5 Are they used correctly (4:1 angle, secured at top/bottom for straight ladders, secured in centre for step ladders, 3 points contact, top 2 rungs clear straight ladders etc.)