Management Facility Visit - Construction Site Safety Standards

  • Site / location:

  • Conducted on

  • Document No.

  • Prepared by:

Visit Details & Guidance

Visiting Team / Host Team Details

  • Visiting Team (specify team lead):

  • Site Host Team:

  • Site Focal Point / Position (to ensure delivery on actions):



    GREEN - A high standard of control requiring no additional management attention
    AMBER - Essential controls are in place, but deficiencies require normal management involvement
    RED - Essential controls are missing or ineffective. Prompt Senior Management attention required
    N/A - Not applicable, or not tested (add comment)

    Amber; >50 % Ambers = Overall result is AMBER
    Red; > 2 Reds = Overall rating RED. If there is a red UNSAFE ACT or CONDITION, work must be Stopped and overall rating is RED

  • Notes for Site Visits conducted as required by Project HSSE Plan:
    - Team Leader is responsible for report generation and submission
    - Site Host is given direct feedback of visit outcomes before visiting team leaves the site - MFV Leader agrees "SMART" actions with site host
    - Host holds responsibility to follow up on agreed actions
    - Visit reports are recorded on site visit template only (this record)
    - All completed site visit reports to be sent to the Project HSSE Coordinator for filing in Livelink - clearly handwritten reports are acceptable for submission
    - Visit record not marked as completed (Green) until visit report is submitted
    - Next MFV team uses past reports for part of their visit, following up on completion of previous actions



  • Work in a confined space is only carried out if it is necessary and there is not a safer way of doing it

  • A documented procedure describes the requirements and responsibilities of the team working in the confined space, including the rescue plan. This is reviewed and acknowledged by all involved in the work.

  • Competent and authorised persons are appointed to conduct a risk assessment, to isolate the confined space from energy sources, to verify confined space air quality, to select appropriate respiratory protection equipment, and to participate in the confined space entry activities.

  • A JSA been completed prior to commencing work and those working understand the hazards of the work.

  • The confined space has been isolated, flushed clear, and vented, to eliminate hazards.

  • A plan that includes ventilation, access and egress is in place before every entry.

  • The Permit to Work is on display at the work location and visible to all and removed once work is finished.

  • Locks and tags are correctly fitted to all isolation points.

  • An access control system has been established with markings, signs, tags and locking. A competent attendant (confined space attendant or stand-by person) is on duty all the time that someone is in the space and they have adequate means of communication.

  • Functional, calibrated personal or stationary atmospheric monitors are available to constantly monitor the level of oxygen, combustible gases and other toxic gases, whenever hazardous gas or vapour may be present. An authorised person periodically verifies and documents that the continuous air quality testing is being done before and during work within confined space.Unauthorised entry is prevented with barricading and labelling NO ENTRY.

  • Compressed gas hoses are NEVER left inside a confined space after work has stopped. Sites that cannot meet this standard must have a Shell approved detailed procedure in place.

  • After completion of the confined space work, all entrants have left the confined space (checked by the confined space attendant using a checklist or access system) and a means of preventing re-entry is established.

Summary & Recommended Actions

  • Summary Comments & Overall Rating

  • Actions to be taken:



  • Each site must have a plan to segregate mobile equipment and vehicle roadways from pedestriaComm

  • Equipment has regulatory required certification, and maintenance history, before it is allowed to operate on site. A quarterly inspection program must be implemented and performed by a competent person.

  • Vehicle and equipment operators complete and record a daily inspection prior to use. Operators have completed training that is specific to the equipment being used.

  • Mobile equipment is operated only by competent personnel

  • Stability and securing of loads are verified, and weight of loads does not exceed capacity of carriage.

  • An authorised and competent person (i.e. a flagger) controls all movement of equipment and maintains communication (eye contact, hand signals) with the operator whenever there is a risk of harm to people or damage to equipment.

  • The authorised person in control of the movement (i.e. flagger) is easily identified, for example by wearing a high visibility vest. Activity supervisors and flaggers confirm nobody is in the line of fire while a heavy equipment or vehicle is moving.

  • Reversing is only done when no other alternatives are present. Before vehicles move, areas and blind spots are checked. Audible warnings that can be heard by those in the area are used during reversing. The flagger assigned to the equipment remains outside of the equipment cab and ensures that the reversing moves are under control.

  • Mobile equipment is not permitted to travel or work parallel to steep grades, embankments or on unstable soil, or within the distance from the excavation edge that is equal or less than its depth, unless effective hard barriers are in place a safe distance from the edge.

  • Equipment is parked on flat ground where possible and vehicle wheels are chocked when there is potential for movement.

Summary & Recommended Actions

  • Summary Comments & Overall Rating

  • Actions to be taken:



  • A Job Hazard Assessment is completed and controls identified when carrying out task specific Field Level Hazard Assessments.

  • Work in live plant is limited only to hot works that cannot be conducted in a safe, no-hot-work area.

  • Functional, calibrated portable atmospheric monitor is available at the work location to continuously monitor the level of oxygen and combustible gases.

  • A competent fire watch is assigned throughout the hot work activity.

  • Functional, calibrated personal or stationary atmospheric monitors are available to constantly monitor the level of combustible gases.

  • An authorised person (fire watch) periodically verifies and documents that the continuous air quality testing is being done before and during hot work.

  • A Hot Work Permit from an authorised person has been obtained before any welding, grinding or oxy-gas cutting is done in a classified area and around equipment that could contain flammable materials.

  • Persons who do atmosphere tests and the Fire Watch have received approved training in both areas and have unique identification (e.g. fluorescent vest) to indicate their presence.

  • Fire protection and spark containment for hot work (every activity point/vicinity) is in place.

  • Competencies of employees required to carry out hot works have been verified.

  • Adequate grounding to welding sets is provided. Cables and hoses are inspected daily by users and are not damaged.

Summary & Recommended Actions

  • Summary Comments & Overall Rating:

  • Actions to be taken:



  • A Subject Matter Expert is appointed and their responsibilities are clearly understood.

  • All lifts are categorized as Simple, Intermediate, Complex or Heavy. Where the lift category is Complex or Heavy, a lift plan is developed and formally approved by a Shell identified SME, PTE or independent third party engineer.

  • The competence of riggers and crane operators, lifting supervisors and signalmen has been checked before they use stationary or mobile hoisting equipment.

  • A geotechnical engineer or competent person has assessed ground conditions before work begins

  • 10 questions for a safe lift are used for preparing for lifting / hoisting operations

  • ALL rigging equipment and gear are inspected prior to each use and colour coding or tagging from the inspection is current.

  • Data Loggers are fitted to all cranes. In the event this is not possible due to the machines configuration, all crane operations must stay within the safe limits as detailed for the particular model and they must be approved by the SME and recorded on the approved lift plan or other lift document that formally records key lifting data (load, lifting radius, boom extension & safety factor).

  • Tag lines, or other means of hands-free practice, are used and are long enough to enable operators to be a safe distance from the load.

  • The “No hands in the line of fire or in harm’s way” protocol is established and being followed.

  • The swing radius of the crane is clearly defined and marked by warning signs and danger tape (red) and controlled by the rigging team.

  • Outriggers must be fully extended, landed on adequate size pads and protected with barricades from surrounding machine and vehicle movements.

  • A person whose sole role is to control and signal the lift, maintains communication (eye contact, hand signals, radio etc) with the Operator(s) at all times. The person in control of the lift is easily identified, for example by wearing a high visibility vest.

  • Audible or visible warnings are used when “flying in loads over work areas or around workers”.

  • Safe limits of approach are followed when working near high voltage lines.

  • Lifting and hosting activities must be suspended during high winds and lightning.

Summary & Recommended Actions

  • Summary Comments & Overall Rating:

  • Actions to be taken:



  • There is a method of control for hazardous energy using Hierarchy of Controls

  • Hazardous energy associated with work activity is identified and assessed, this includes temporary equipment.

  • Procedure for cataloguing, locking and tagging isolated hazardous energy is in place.

  • Integrity checks on isolation devices are conducted, verified (Lock, Tag, Try) and isolated by competent person for the relevant hazard (e.g. SME electrical) before work begins on the system.

  • Energy isolation procedures are clearly defined and understood by all personnel involved.

  • Permit to work and isolation list are used to control work around hazardous energy.

  • A competent authority verifies positive isolation.

  • People who are trained and authorised to isolate, lock and tag are specified.

  • A method is in place to put equipment and systems back in service. The system integrity of the isolated system is assured before it is put back in service, and the Permit is signed off/ completed.

  • Prior to Commisioning and making systems live in a construction environment, specific systems are identified, demarcated and signalled. The activity is communicated to the work force through toolbox meeting and the risk of SIMOPS are assessed and controlled by the site PTW lead.

Summary & Recommended Actions

  • Summary Comments & Overall Rating:

  • Actions to be taken:



  • Scaffolds and their access ways must comply with international standards (such as OSHA, BS or Australian).

  • Scaffolds are built, modified and dismantled only by authorised scaffold builders with certified and competent scaffolders.

  • Red-tagged scaffold shall NOT be used except by a competent scaffold builder. Scaffolds without a tag are considered a red tag scaffold.

  • Where scaffold is considered incomplete, unsafe or being modified, the tag for the specific section is pulled and immediately given to the responsible contractor/scaffold builder for remedial work.

  • Protective measures are in place to manage gaps in the scaffold that could allow objects to drop to lower levels.

  • Scaffolds that have dropped object potential have mesh netting or equivalent on side rails.

  • Protruding objects into the scaffold to be covered by bumpers or similar means of protection.

  • Scaffolding erection or dismantling activities must be suspended during inclement weather and lightning.

  • Staircases should be the first option for access. Where ladders are used, access ladders must extend at least 92cm (3 feet) over any landing or scaffold platform. Extension ladders must have legs fully extended, with someone is holding the ladder until it is secured. Swing gates or other barrier means must be used at the entry points to prevent falls.

  • Scaffold access ladders extending more than 6 meters (20 feet) have a self retracting lifeline installed to protect against falls. Landing platforms should be included at every 6 meters (20 feet).

Summary & Recommended Actions

  • Summary Comments & Overall Rating:

  • Actions to be taken:



  • SIMOPS risks are identified and controls are set for all projects prior to mobilising multiple parties to the worksite and executing any works in a live environment.

  • All projects working under Shell HSE-MS or where Shell has ultimate responsibility must have a common Permit to Work system in place, led by one single authority, which controls all project organisations and activities and their interfaces

  • High risk interfaces are strictly controlled through the Permit to Work system.

  • Competent supervisors, identified in the Permit to Work, with authority on the involved organizations, are available in the field at all times to manage SIMOPS activities.

  • Formal communication sessions are agreed and are being implemented (such as interface meetings, tool box talks).

  • Plans are completed daily for the coming activities, identifying areas and systems affected, and then formally communicated to the Permit to Work Lead as a minimum the day before the activity start date.

  • SIMOPS activities are executed based on permit conditions defined by the Permit to Work Lead, ranging from temporary cancelation of the activity, to different timeframes or specific site controls.

  • Daily approved site activities by areas and systems are communicated and visible to relevant parties in established locations. (i.e. site permit office).

  • Projects executed within other assets must be fully aligned and integrated with local SIMOPS procedures.

Summary & Recommended Actions

  • Summary Comments & Overall Rating:

  • Actions to be taken:



  • A competent person has carried out inspections of fall protection equipment and ladders before

  • Everyone working at height can demonstrate they have been trained before using or installing fall protection equipment.

  • A fall protection plan is in place prior to working at height and emergency response procedures have been tested with drills to ensure effectiveness.

  • Chain and rope ladders are not used unless all other means of accessing the work are not possible or impose a greater safety risk.

  • Fall arresting systems consist of a full body harness, a personal dual self retracting line (SRL)/personal fall limiter (PFL) for any fall potential, or double lanyard with a single shock absorber for fall potentials greater than 5.18 meters (or 17 feet) or other approved fall protection equipment. All must have compatible, manufacture approved accessories and suspension trauma straps. Fall arrest equipment must have a certification test done by an authorised body and be inspected by the user on a daily basis.

  • 100% tie off is in place at all times when people are working outside a protected area or when anyone is exposed to a fall of greater than 1.8m (6 feet) or working near holes and openings (i.e. gaps or openings due to work activities).

  • The anchorage or tie off point is above the work activity level with the only exception during scaffolding erection works.

  • Lanyards/ SRL’s are attached to an anchorage that can hold 2,268kg (5,000lbs) and is approved as a tie-off point.

  • Tool lanyards, tool pouches, netting materials and other small object control measures are used to manage dropped objects.

  • Dropped object zones are barricaded off with danger tape and tags that list the responsible person, date and hazards that require the barrier.

  • Open holes that have been made into floors or platforms have covers that are secured, can hold twice the expected load and are labelled “Hole Cover”. Where a hole cannot be completely covered a hard barricade is in place around the hole and anyone entering the exposed hole area must tie off.

  • Scaffolds, mobile work platforms and equipment for lifting people meet internationally recognised standards.

Summary & Recommended Actions

  • Summary Comments & Overall Rating

  • Actions to be taken:




  • Everyone is responsible for keeping the work area and all equipment tidy before, during and after work to ensure there are no tripping hazards.

  • Cable trees or other means keep cables organized and a plan is in place for periodic roll up of hoses and cables.

  • Arrangements are in place for removing debris and keeping the work site orderly.

  • A plan is in place for the adequate segregation, disposal of scrap, waste and surplus materials, in compliance with the project’s environmental plan.

  • Stairways, passageways, ladders, scaffold and gangways are free of material, supplies and obstructions.

  • Structural openings are covered and adequately protected (e.g. sumps, hafts, floor openings).

  • Site management allocates adequate areas for temporary storage, stockpiling and segregation of materials and defines it clearly in site lay out plans.

Barricades & Open Holes

  • It is forbidden to enter or pass through an area barricaded with danger tape7 (red) or with DANGER warning signs, without approval from the entry attendant or supervisor.

  • Red danger tape must be used in areas where entry into that space is not allowed due to a risk of injury. Yellow tape is used for areas that caution is to be taken when entering the area.”

  • Barricades shall not block emergency equipment, such as fire doors, safety showers, extinguishers.

  • All barricades are tagged with the hazard identified and who is responsible for the work and duration of the job or date.

  • Barriers must be removed when a need no longer exists.<br>

  • A periodic tape roll up plan is in place, similar to a hose and cable roll up, to verify only barrier tape that is needed is still in place.

  • Open holes that have been made into floors or platforms have covers that are secured, can hold twice the expected load and are labelled “Hole Cover”. Where a hole cannot be completely covered a hard barricade is in place around the hole and anyone entering the exposed hole MUST tie off.

Line of Fire

  • Line of Fire hazards are included in the Job Safety Assessment and daily work plan. Suitable controls are identified and implemented with all people involved in the work.

  • Potential hazards are discussed in Toolbox Talks and individuals understand the risks associated with their and others’ activities and practice the 360 degree look around.

  • Training has been completed to ensure people are aware of crosswalks and blind corners.

  • Access to areas posing danger is restricted. Barricades and signage are installed. Only authorised people are allowed to enter a restricted zone.

  • PPE and equipment selection is evaluated to ensure it provides protection against the task in hand.

  • Teams are trained on line of fire hazards and how to look after their hands and body and avoid pinch points or crush points.

  • When working with hand tools, a person’s face, knuckles or body is not in the line of fire if the tool slips.

  • Work method statements and job hazard analysis ensure that work methods prevent body parts being in between objects in motion.

Personal Protective Equipment

  • Workers at project worksites wear hardhats, safety-toe footwear and safety glasses with side impact protection, and have hand gloves and hearing protection with them at all times.

  • A hazard assessment is completed at the worksites to identify other PPE needs. Where job conditions change, PPE selection is reviewed to ensure it is still valid

  • A hand protection programme is in place specific to the scope of work providing information on the right gloves for each job.

  • An eye wear programme is in place specific to the scope of work.

  • FRC clothing must be worn where the hazard assessment has shown the need or at live Shell locations containing hydrocarbons unless local arrangements have been made such as green zones or ring fenced areas.

  • Non FRC cotton coveralls-uniforms or clothing that matches a uniform appearance must be worn at all other sites that do not have flash fire potential. Light weight material in a lighter colour is encouraged at high ambient temperature locations.

  • Proper fit of PPE is checked when selecting all PPE, clothing, FRC, and Gloves. Baggy or loose clothing is not allowed.

  • A procedure is in place to manage the use and condition of PPE (e.g. when used, types used, fitting, how used, when to replace, maintenance etc.)

  • Sites must have clear area demarcation identifying PPE free areas, mandatory PPE areas and areas with special PPE requirements.

  • Additional PPE will be required for welders and this protection can be worn over the FRCs when conducting welding/cutting operations.

Routine Life Tasks

  • All activities, including walking, cycling, carrying, lifting, pulling, pushing are considered when assessing risk in safety critical activities.

  • Walkways and travel paths are free of obstructions, puddles and slippery conditions.

  • Proper lifting and manual handling techniques are used. Lift talks are included in daily plans.

Welfare of Facility

  • Restroom facilities are kept in good order & adequate locations.

  • Water areas are maintained in good condition & labeled as Drinking & Non-Drinking Water

  • Fire extinguishers are on a scheduled inspection & functional<br>

  • Rest / Break areas are adequate for relief and maintained.<br>

Electrical & Hand Tools

  • Correct tools are used for job being performed.

  • Electric hand tools & associated extension cables are color-coded & duly inspected. Damaged and non-functional ones are taken out of service.

  • Safety devices (e.g. guards/handles on grinders/exposed moving parts, pins & whip checks on pressure hoses) properly installed. Tools being correctly used i.e. handles, guards are in place.

  • There are no hand made or make shift tools being used for the task

Permit to Work

  • Applicable permits posted on respective workplace/site.<br>

  • Permit correctly completed & duly signed <br>*All relevant documents attached to the permit (MS, JSA, Drawings/Plan, MSDS, etc)<br>*requester and authorized signatory clearly identified.<br>* LOTO Tags dated & signed, boxes properly locked & controlled

  • Supervisor/Permit holder is monitoring site.

Road Safety

  • Seat belts used/speed limits observed / appropriate parking areas used.

  • Road diversions clearly laid out/signs in place/ lit where needed.

Summary & Recommended Actions

  • Summary Comments & Overall Rating:

  • Actions to be taken:

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