• Inspection Number:

  • Client

  • Add media

  • Exhibition

  • Conducted on

Event pre-amble

Event Information

  • Event organisation key contacts and details

  • Venue

  • Add location
  • Venue key contact and details

Key dates and times

  • Event load in date and time

  • Event start date and doors

  • Event end date and close time

  • Event load out to be completed by

Key contractors

  • Shell scheme contractor details

  • Electricians contact details

  • Facility contractor details

Pre event checks

Pre Event Delapse

  • Was a pre event Delapse insoection carried out

  • Organiser representative

  • Venue representative and contact details

  • Pre event Delapse date and time

  • Notes and comments

  • Pre event Delapse media

  • Organiser signature

  • Venue representative signature

Pre Event Walk through

Fire and emergency

  • Are all fire exits unlocked, and functioning as designed

  • Are all fire extinguishers in place and in a serviceable condition

  • Are all exit routes clear of obstruction, properly lit and in good condition

  • Is medical provision sufficient for the event and in place for the event to start

  • Is the event security operation in place for the event to start

  • Notes

  • Photos


  • Have all shell schemes been erected to design specification

  • Has all construction debris been removed and walkways cleared

  • Are all shell scheme electrical installations complete and safe for operation

  • Are all space only exhibits complete and in a safe condition

  • Are all space only electrical installations complete and in a safe condition

  • Have all space only structures been earth bonded or continuity tested and found to be in a safe condition.

  • Are there sufficient evac chairs installed and in serviceable condition for this event

  • Notes

  • Photos


  • Are all venue operations staff expected to be on shift available to the event

  • Are all public lifts in service and operational

  • Are all floor ways in good condition

  • Are all electrical outlets in safe condition for operation

  • Is the venue lighting adequate for the event to commence

  • Are all necessary signs and signage installed or removed as per event design

  • Does the venue meet requirements for safe access of disabled to this event

  • Are the welfare arrangements suitable and sufficient for this event

  • Is there sufficient toilets for the event

  • Are all welfare services in clean and serviceable condition

  • Are all areas not open to the public secured to prevent unauthorised access

  • Notes

  • Photos


  • Are there sufficient 2 way radios for event staff

  • Have venue staff and door teams been briefed with regard to the event profile and key timings.

  • Have all organisers staff been briefed with regard to venue emergency procedures.

  • Notes

  • Photos

Sign off for event to commence

  • To be signed by the promoter, event manager and venue representative.

  • All to sign in this box

  • Name and roles of signatories

  • Select date


Observations and Incidents

  • Add media

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Pre Event Planning


Infrastructure and overlay


Event safety

  • Health Safety and Emergency Planning. Ie Noise, waste, catering etc...

Post Event

Post Event Delapse

  • Was a post event delapse inspection carried out

  • Venue Representative

  • Organiser Representative

  • Post delapse carried out on

  • Observations

  • Add media

  • Were there any disputed issues identified during the walkround.

  • Venue signature

  • Organiser signature

Observations and Incidents

  • Add media

  • Add media

  • Add media

  • Add media

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.