Information
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Inspection Number:
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Client
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Exhibition
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Conducted on
Event pre-amble
Event Information
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Event organisation key contacts and details
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Venue
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Add location
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Venue key contact and details
Key dates and times
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Event load in date and time
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Event start date and doors
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Event end date and close time
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Event load out to be completed by
Key contractors
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Shell scheme contractor details
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Electricians contact details
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Facility contractor details
Pre event checks
Pre Event Delapse
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Was a pre event Delapse insoection carried out
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Organiser representative
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Venue representative and contact details
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Pre event Delapse date and time
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Notes and comments
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Pre event Delapse media
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Organiser signature
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Venue representative signature
Pre Event Walk through
Fire and emergency
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Are all fire exits unlocked, and functioning as designed
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Are all fire extinguishers in place and in a serviceable condition
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Are all exit routes clear of obstruction, properly lit and in good condition
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Is medical provision sufficient for the event and in place for the event to start
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Is the event security operation in place for the event to start
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Notes
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Photos
Structures
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Have all shell schemes been erected to design specification
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Has all construction debris been removed and walkways cleared
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Are all shell scheme electrical installations complete and safe for operation
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Are all space only exhibits complete and in a safe condition
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Are all space only electrical installations complete and in a safe condition
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Have all space only structures been earth bonded or continuity tested and found to be in a safe condition.
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Are there sufficient evac chairs installed and in serviceable condition for this event
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Notes
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Photos
Venue
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Are all venue operations staff expected to be on shift available to the event
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Are all public lifts in service and operational
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Are all floor ways in good condition
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Are all electrical outlets in safe condition for operation
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Is the venue lighting adequate for the event to commence
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Are all necessary signs and signage installed or removed as per event design
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Does the venue meet requirements for safe access of disabled to this event
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Are the welfare arrangements suitable and sufficient for this event
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Is there sufficient toilets for the event
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Are all welfare services in clean and serviceable condition
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Are all areas not open to the public secured to prevent unauthorised access
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Notes
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Photos
Miscellaneous
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Are there sufficient 2 way radios for event staff
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Have venue staff and door teams been briefed with regard to the event profile and key timings.
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Have all organisers staff been briefed with regard to venue emergency procedures.
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Notes
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Photos
Sign off for event to commence
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To be signed by the promoter, event manager and venue representative.
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All to sign in this box
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Name and roles of signatories
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Select date
Event
Observations and Incidents
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Recommendations
Pre Event Planning
Documentation
Infrastructure and overlay
Venue
Event safety
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Health Safety and Emergency Planning. Ie Noise, waste, catering etc...
Post Event
Post Event Delapse
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Was a post event delapse inspection carried out
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Venue Representative
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Organiser Representative
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Post delapse carried out on
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Observations
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Were there any disputed issues identified during the walkround.
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Venue signature
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Organiser signature
Observations and Incidents
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