1. Health and Safety Documentation

  • ARE ALL DOCUMENTS AND RECORDS WITH RESPECT TO HEALTH AND SAFETY MANAGEMENT RETAINED AND EASILY ACCESSIBLE INCL:

  • - Safety Committee Meetings

  • - Accident Investigations

  • - Has a Bussiness Continuty Plan been developed?

  • - Has a IT Recovery Plan been developed?

  • - Has a Emergency Plan been developed and tested?

  • - Audit Reports

2. Health and Safety Policy

  • CLEAR AND WELL COMMUNICATED POLICIES PRESENT?

  • - Health and Safety Policy

  • - Aids Policy

  • - CSR Policy

  • - Quality Policy

  • - Risk Assessments

  • - Environmental Policy

  • - Approved and Signed by MD

3. Applicable National Health and Safety Legislation

  • ARE THE FOLLOWING ACTS DISPLAYED AT THE OFFICES?

  • - Basic Conditions of Employment Act?

  • - Employment Equity Act?

  • - Health and Safety Act?

4. Training

  • - Is there a documented Health and Safety training program which includes repetition/ refresher training on a continual basis, as required?

  • - Is the training program specific to the various levels of staff e.g Senior Management, Workers, etc.

  • - Training Certificates still valid?

5. Communication

  • - Do appropriate internal communications exist with respect to Health and Safety issues?

  • - Do appropriate external communications and stakeholder engagement exist with respect to Health and Safety issues?

6. Health and Safety Committee and Structure

  • 1. HEALTH AND SAFETY COMMITTEE ORGANIGRAM

  • - Have Health and Safety committees been established?

  • - Does the organogram clearly indicate the relevant reporting lines?

  • - Are drivers and crew officers included on the committee?

  • - Are the appointed persons information displayed?

  • 2. APPOINTMENT LETTERS

  • - Does each person which appears on the organogram have a relevant appointment?

  • - Has each of the appointment letters been signed as proof of acceptance?

7. General

  • 1. SAFETY SIGNAGE

  • - Is there sufficient Safety Signage posted at all relevant locations?

  • - Are all Health and Safety posters displayed at the offices?

8. Premises and Housekeeping

  • - Are building and Health and Safety inspections conducted as per requirement?

  • - Are inspections discussed at HS Meetings and actions taken?

  • 1. Buildings and floors

  • - Are the gates in sound condition?

  • - Is the roofing in a sound condition?

  • - Are the walls ans support columns in a sound condition?

  • - Are the floors clean?

  • - Are the floors not slippery?

  • - Are emergency exits clear from any obstacles or restrictions?

  • 2. Lights and Skylights

  • - All lights in a working condition condition?

  • - All fittings and switches in good working order?

  • 3. Ventilation

  • - Are air conditioners serviced?

  • - Airflow not blocked by equipment?

  • 4. Toilets and rest rooms

  • - Rest rooms clean, neat and tidy?

  • - Toilets clean, neat, tidy and everything working?

  • - Soap, hand towels/air blower and toilet paper available?

  • - Rubbish bins available, clean and regularly emptied?

  • - Gender signs displayed?

  • 5. Stacking and Storage practices?

  • - Shelves strong enough to handle weight of items?

  • - Stacking safe and neat?

  • - All stacking authorized areas only?

  • 6. Offices

  • - All workstations kept clean and tidy?

  • - Redundant paper removed?

  • - Furniture in good condition?

  • 7. Waste management?

  • - Enough bins forwaste provided?

  • - Kitchen waste controlled?

  • 8. Cleaners

  • - Are the minimum of two precautionary sinage used when washing floors or vacuuming?

  • - Are cleaners wearing appropriste PPE (gloves ect)

  • - Rubbish removed from offices/desks on a regular basis?

  • 9. Fixed ladders, elevated platforms and stairs

  • - Are all ladders,portable ladders and stairs in a stable and safe condition?

  • - Are handrails fitted where required?

  • - Are handrails robust and will not give away under weight?

  • 10. Portable electrical equipment

  • - Any damage to plugs or cords?

  • - Faulty items removed from circulation?

  • - Cords not tripping hazard?

  • 11. General electrical installations

  • - Switches and wall sockets in a sound and safe condition?

  • 12. Ergonomics

  • - Seats and chairs in good condition?

  • - Equipment switches easy to reach?

  • 13. First Aid Boxes

  • - First aid boxes sealed?

  • - Names and contact details of first aiders visible?

  • - First aid box inspected?

  • 14. Smoking Area

  • - Is a designated smoking area determined?

  • - Is the smoking area not close to an entrance or windows?

  • - Is a sign erected at the entrance of the building indicating it is a smoke free building?

  • - Does the sign comply to the minimum requirments as stipulated in the Tabaccos Control Act?

  • - Are ashtrays made available at the smoking place?

  • - Fire equipmet symbolic signs clean and not damaged?

  • 15. Management of Fire risks

  • - Areas in front of the fire equipment free from obstructions/

  • - Fire fighting equipment regularly checked for broken seals and service dates?

  • - Relevant copies of emergency plan available to employees?

  • - Fire extinguishers services?

  • 16. Chemicals

  • - Are staff trained to use chemicals?

  • - Are chemicals been used to clean office?

  • - Is PPE used when chemicals are used?

9. Risk assessment

  • Is a risk assessment been compiled for the office?

  • Are risks accurately identified ?

  • Are measures taken to mitigate the risks ?

  • How many cutstomer risk assessments are compiled

  • The slider indicate a presentation of the customers

10. Vehicles

  • - Are vehicle inspections done on a daily basis for defects?

  • - Are PPE ( bullet armour) inspections been done before vehicles left the branch?

  • - Are monthly inspections been done by management?

11. Audit Risk Level

  • Risk Rating Level

  • Health and Safety Risk area, compliance to company regulations , findings must be corrected

  • Health and Safety adhere to company regulations

  • Internal control weakness,high safety riskarea, non compliance with Regulations

  • I confirm that the contents of this audit report was explained to the Manager

  • Recommended Corrective action

  • Manager attending the Audit

  • Audit conducted by:

  • Corrective Action report to be submitted to the Compliance Department by

  • All actions on this report have to been completed on

  • Follow up audit conducted by

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