Health and Safety Audit - Cash Branches - duplicate

• Audit Title

• Region / Division

  Select Central (Bloemfontein) Gauteng South Cape Provinces East Coast Gauteng North Northern Region

  • Central (Bloemfontein)
  • Gauteng South
  • Cape Provinces
  • East Coast
  • Gauteng North
  • Northern Region

• Branch

• Manager Attending Audit

• Conducted on

  Date

• Responsible Regional Director

• Report Prepared by

• Health and Safety adhere to Company regulations

1. Health and Safety Documentation

• ARE ALL DOCUMENTS AND RECORDS WITH RESPECT TO HEALTH AND SAFETY MANAGEMENT RETAINED AND EASILY ACCESSIBLE INCL:

• - Safety Committee Meetings

  Yes

  No

  N/A

• - Accident Investigations

  Yes

  No

  N/A

• - Has a Bussiness Continuty Plan been developed?

  Yes

  No

  N/A

• - Has a IT Recovery Plan been developed?

  Yes

  No

  N/A

• - Has a Emergency Plan been developed and tested?

  Yes

  No

  N/A

• - Audit Reports

  Yes

  No

  N/A

2. Health and Safety Policy

• CLEAR AND WELL COMMUNICATED POLICIES PRESENT?

• - Health and Safety Policy

  Yes

  No

  N/A

• - Aids Policy

  Yes

  No

  N/A

• - CSR Policy

  Yes

  No

  N/A

• - Quality Policy

  Yes

  No

  N/A

• - Risk Assessments

  Yes

  No

  N/A

• - Environmental Policy

  Yes

  No

  N/A

• - Approved and Signed by MD

  Yes

  No

  N/A

3. Applicable National Health and Safety Legislation

• ARE THE FOLLOWING ACTS DISPLAYED AT THE OFFICES?

• - Basic Conditions of Employment Act?

  Yes

  No

  N/A

• - Employment Equity Act?

  Yes

  No

  N/A

• - Health and Safety Act?

  Yes

  No

  N/A

4. Training

• - Is there a documented Health and Safety training program which includes repetition/ refresher training on a continual basis, as required?

  Yes

  No

  N/A

• - Is the training program specific to the various levels of staff e.g Senior Management, Workers, etc.

  Yes

  No

  N/A

• - Training Certificates still valid?

  Yes

  No

  N/A

5. Communication

• - Do appropriate internal communications exist with respect to Health and Safety issues?

  Yes

  No

  N/A

• - Do appropriate external communications and stakeholder engagement exist with respect to Health and Safety issues?

  Yes

  No

  N/A

6. Health and Safety Committee and Structure

• 1. HEALTH AND SAFETY COMMITTEE ORGANIGRAM

• - Have Health and Safety committees been established?

  Yes

  No

  N/A

• - Does the organogram clearly indicate the relevant reporting lines?

  Yes

  No

  N/A

• - Are drivers and crew officers included on the committee?

  Yes

  No

  N/A

• - Are the appointed persons information displayed?

  Yes

  No

  N/A

• 2. APPOINTMENT LETTERS

• - Does each person which appears on the organogram have a relevant appointment?

  Yes

  No

  N/A

• - Has each of the appointment letters been signed as proof of acceptance?

  Yes

  No

  N/A

7. General

• 1. SAFETY SIGNAGE

• - Is there sufficient Safety Signage posted at all relevant locations?

  Yes

  No

  N/A

• - Are all Health and Safety posters displayed at the offices?

  Yes

  No

  N/A

8. Premises and Housekeeping

• - Are building and Health and Safety inspections conducted as per requirement?

  Yes

  No

  N/A

• - Are inspections discussed at HS Meetings and actions taken?

  Yes

  No

  N/A

• 1. Buildings and floors

• - Are the gates in sound condition?

  Yes

  No

  N/A

• - Is the roofing in a sound condition?

  Yes

  No

  N/A

• - Are the walls ans support columns in a sound condition?

  Yes

  No

  N/A

• - Are the floors clean?

  Yes

  No

  N/A

• - Are the floors not slippery?

  Yes

  No

  N/A

• - Are emergency exits clear from any obstacles or restrictions?

  Yes

  No

  N/A

• 2. Lights and Skylights

• - All lights in a working condition condition?

  Yes

  No

  N/A

• - All fittings and switches in good working order?

  Yes

  No

  N/A

• 3. Ventilation

• - Are air conditioners serviced?

  Yes

  No

  N/A

• - Airflow not blocked by equipment?

  Yes

  No

  N/A

• 4. Toilets and rest rooms

• - Rest rooms clean, neat and tidy?

  Yes

  No

  N/A

• - Toilets clean, neat, tidy and everything working?

  Yes

  No

  N/A

• - Soap, hand towels/air blower and toilet paper available?

  Yes

  No

  N/A

• - Rubbish bins available, clean and regularly emptied?

  Yes

  No

  N/A

• - Gender signs displayed?

  Yes

  No

  N/A

• 5. Stacking and Storage practices?

• - Shelves strong enough to handle weight of items?

  Yes

  No

  N/A

• - Stacking safe and neat?

  Yes

  No

  N/A

• - All stacking authorized areas only?

  Yes

  No

  N/A

• 6. Offices

• - All workstations kept clean and tidy?

  Yes

  No

  N/A

• - Redundant paper removed?

  Yes

  No

  N/A

• - Furniture in good condition?

  Yes

  No

  N/A

• 7. Waste management?

• - Enough bins forwaste provided?

  Yes

  No

  N/A

• - Kitchen waste controlled?

  Yes

  No

  N/A

• 8. Cleaners

• - Are the minimum of two precautionary sinage used when washing floors or vacuuming?

  Yes

  No

  N/A

• - Are cleaners wearing appropriste PPE (gloves ect)

  Yes

  No

  N/A

• - Rubbish removed from offices/desks on a regular basis?

  Yes

  No

  N/A

• 9. Fixed ladders, elevated platforms and stairs

• - Are all ladders,portable ladders and stairs in a stable and safe condition?

  Yes

  No

  N/A

• - Are handrails fitted where required?

  Yes

  No

  N/A

• - Are handrails robust and will not give away under weight?

  Yes

  No

  N/A

• 10. Portable electrical equipment

• - Any damage to plugs or cords?

  Yes

  No

  N/A

• - Faulty items removed from circulation?

  Yes

  No

  N/A

• - Cords not tripping hazard?

  Yes

  No

  N/A

• 11. General electrical installations

• - Switches and wall sockets in a sound and safe condition?

  Yes

  No

  N/A

• 12. Ergonomics

• - Seats and chairs in good condition?

  Yes

  No

  N/A

• - Equipment switches easy to reach?

  Yes

  No

  N/A

• 13. First Aid Boxes

• - First aid boxes sealed?

  Yes

  No

  N/A

• - Names and contact details of first aiders visible?

  Yes

  No

  N/A

• - First aid box inspected?

  Yes

  No

  N/A

• 14. Smoking Area

• - Is a designated smoking area determined?

  Yes

  No

  N/A

• - Is the smoking area not close to an entrance or windows?

  Yes

  No

  N/A

• - Is a sign erected at the entrance of the building indicating it is a smoke free building?

  Yes

  No

  N/A

• - Does the sign comply to the minimum requirments as stipulated in the Tabaccos Control Act?

  Yes

  No

  N/A

• - Are ashtrays made available at the smoking place?

  Yes

  No

  N/A

• - Fire equipmet symbolic signs clean and not damaged?

  Yes

  No

  N/A

• 15. Management of Fire risks

• - Areas in front of the fire equipment free from obstructions/

  Yes

  No

  N/A

• - Fire fighting equipment regularly checked for broken seals and service dates?

  Yes

  No

  N/A

• - Relevant copies of emergency plan available to employees?

  Yes

  No

  N/A

• - Fire extinguishers services?

  Yes

  No

  N/A

• 16. Chemicals

• - Are staff trained to use chemicals?

  Yes

  No

  N/A

• - Are chemicals been used to clean office?

  Yes

  No

  N/A

• - Is PPE used when chemicals are used?

  Yes

  No

  N/A

9. Risk assessment

• Is a risk assessment been compiled for the office?

  Yes

  No

  N/A

• Are risks accurately identified ?

  Yes

  No

  N/A

• Are measures taken to mitigate the risks ?

  Yes

  No

  N/A

• How many cutstomer risk assessments are compiled

• The slider indicate a presentation of the customers

10. Vehicles

• - Are vehicle inspections done on a daily basis for defects?

  Yes

  No

  N/A

• - Are PPE ( bullet armour) inspections been done before vehicles left the branch?

  Yes

  No

  N/A

• - Are monthly inspections been done by management?

  Yes

  No

  N/A

11. Audit Risk Level

• Risk Rating Level

  Red

  Amber

  Green

• Health and Safety Risk area, compliance to company regulations , findings must be corrected

• Health and Safety adhere to company regulations

• Internal control weakness,high safety riskarea, non compliance with Regulations

• I confirm that the contents of this audit report was explained to the Manager

• Recommended Corrective action

• Yes

  No

  N/A

• Manager attending the Audit

  Sign

• Audit conducted by:

  Sign

• Corrective Action report to be submitted to the Compliance Department by

  Date

• All actions on this report have to been completed on

  Date

• Follow up audit conducted by

  Date