Health and Safety Audit - QUEST - duplicate

Is there a health & safety policy (signed & dated)

Policy is in line with latest HSE guidance and considers all key risks?

The H&S policy is included in the induction process and policy changes are effectively communicated to all staff?

Are specific risk assessments in place for those activities presenting a significant risk?

Are individual risk assessments being carried out where required? (e.g. known medical conditions where there are H&S implications, such as epilepsy etc.)

Are staff aware of the content and location of all relevant risk assessments?

Is there evidence that staff have read and signed appropriate risk assessments

Have Health & Safety inspections of the site been undertaken and documented on an appropriate cycle?

Have recommendations arising from previous inspections been actioned?

Has a suitable fire risk assessment been completed / reviewed within the last 12 months? (If there have been subsequent changes to the site /building layout the fire risk assessment should be revised to reflect these changes.)

Is a documented evacuation plan in place?<br>Does this evacuation plan also consider any individuals who may need specific assistance during evacuation? (e.g. due to mobility impairment etc.) ?<br>

Are fire drills conducted at least twice a year and recorded?<br><br>Have any issues identified as a result been resolved?

Are fire alarm call points tested weekly (a different call point to be tested each week on a rotational basis) and documented?

Are appropriate fire extinguishers available and inspected annually?<br>There should be at least one water based extinguisher for each 200 metres of floor space. (sited so that no person need travel more than 30 metres to reach an extinguisher) and a minimum of 2 extinguishers per floor unless it is an upper floor of less then 100m2.

Are all emergency exits / routes clearly signed, available for immediate use and unobstructed?

Do all areas of the building used outside of ambient daylight hours have emergency lighting available on escape routes?

Is emergency lighting tested monthly (in house) with a full discharge test completed annually (by a competent service engineer)?

Is the fire alarm system serviced / inspected by a competent engineer (6 monthly for systems with a battery backup, annually for mains only systems)?

Does the fire alarm system have a battery back up?

Are all key internal fire doors (e.g. cross corridor and stairwell doors) in place and fully closing?

Is the Asbestos Management Plan up to date? Is the site specific management plan up to date e.g. if any subsequent work on asbestos (encapsulation / removal etc.) has been undertaken this must have been recorded in the management plan?

Is an asbestos permission to work system used on every occasion before any work is conducted on building fabric? (This applies equally to the site team / caretaker as to contractors)

Is the permission to work log well maintained (pages in order, all entries signed and dated, no gaps etc.)?

Are authorising officers clear on the location of asbestos containing materials (ACM) remaining in situ and the limitations of their management survey?

Has the location of known ACM remaining in situ been communicated effectively to all relevant staff / building users?

Is there a minimum of 2 asbestos authorised officers within the school? (Refresher training is required every 3 years)

Are visual asbestos inspections completed and recorded and are they done in accordance with the asbestos survey?

When awarding contracts directly is health and safety included in specifications and contract conditions?

Are appropriate competency checks undertaken prior to engaging a contractor directly?

Portable electrical appliances tested by a competent according to relevant timescales?

All emergency shut offs are accessible, clearly identified and functioning?

Has the fixed electrical wiring been inspected within the last 5 years (also referred to as Periodic Testing)?<br><br>Have all remedial actions been followed through to completion?<br>

All gas appliances inspected and safety tested in past 12 months by gas safety registered contractor?

Are gas cylinders stored appropriately? (Secured upright, separated from flammables, room signed and location marked on plan within fire risk assessment)?

LPG tanks<br>Check external above ground pipework and fittings visually, are there any signs of corrosion or damage?<br><br>Check emergency control valves are these readily accessible and operational?

Has a legionella risk assessment been conducted?

If there have been subsequent changes to the building / hot and cold water system since this assessment has this assessment been reviewed?

Have the initial recommendations from the water risk assessment been actioned?

Are all in house operational controls (flushing of seldom used outlets, temperature control and monthly monitoring etc.) being completed and documented in the water log book?

Where non-compliant temperatures are identified have other actions been implemented to reduce risks? E.g. increase in flushing regime, raising calorifier temperature etc.

Is the temperature and condition of cold water storage tanks conducted annually?

Have task specific work at height and manual handling risk assessments been conducted?

Is a Ladder register and checklist in place and reviewed termly?

Is there any significant use of power tools / machinery? <br>If yes, a register of equipment should be in place which identifies any significant safety issues to consider, (Noise and vibration levels, guards that should be in place, PPE required, maintenance or training / instruction required).

Is a planned preventative maintenance schedule in place for all plant / equipment?

Are electronic powered gates / doors subject to regular maintenance and inspection by a competent person? In particular for gates ensure that force limitation and all safety controls for electronic gates are being checked and working properly as part of that process.

Are passenger lifts serviced regularly (6 monthly)?<br><br>Is there a protocol for responding to passenger alarms in place?

Where there are hoists or lifting equipment, have these been inspected or serviced within the last 6 months?

Are all lifting accessories regularly inspected both in house and formally (6 monthly)?

Is there an inventory of chemicals (e.g. cleaning and maintenance products), reviewed in last 12 months? Are all relevant safety data sheets available?

Have substances identified as presenting a significant risk had a specific COSHH risk assessment conducted?

Are all hazardous substances stored appropriately and all containers clearly labeled and marked (e.g. irritant, flammable)?

Are there adequate numbers and levels of first aiders on site?<br>E.g. For low risk workplaces:<br> <25 employees EFAW training recommended;<br>25-50 at least one EFAW <br> >50 at least one first aid at work (FAW) qualified person for every 100 employees or part thereof.

Are first aid boxes stored in appropriate places and maintained, with no unapproved content (medicines etc.)?

Accident records are kept locally and monitored for trends?

Are RIDDOR reportable incidents logged?

Is there a system whereby all defects found with equipment / plant /premises are notified to management and taken out of service?

Is health and safety a standing agenda item at any board meetings?

Are there formal arrangements in place to discuss health & safety matters with other users/groups/other occupants of the site?

Have all staff health and safety training needs been assessed?

Is all health and safety training recorded?

Has all staff received an effective and documented health and safety induction?

If there is a cafe/kitchen on the premises, are there any outstanding items from the last EHO report?

Have all DSE (computer) users been identified and their workstations assessed?

Has safety glazing been installed or existing glazing filmed to a verifiable standard e.g. BS 6206, BS 6262 or EN 14449 in vulnerable areas? E.g. panes >250mm wide in or adjacent to doors, areas where PE is conducted etc.

Is general housekeeping satisfactory?

Is flooring in good condition and free of slip / trip hazards ?

Are items stored at height (e.g. files/folders on shelves) accessible, secure and safe?

Are boiler rooms and electrical intake areas kept free of combustible materials?

Are pedestrian routes within the site clearly defined and segregated from vehicles?<br>If no: A risk assessment should be in place demonstrating the controls in place to mitigate the risk to pedestrians. <br>

Has a tree survey been conducted by an arboriculturist? (Such surveys are not generally part of ‘standard’ grounds maintenance contracts)

Is adequate access to the site maintained for emergency services?

Is there clear signage directing visitors to the main reception / other services on site?

Is access to buildings adequately controlled?

Is external lighting adequate?

Are gates and perimeter fencing of adequate height and well maintained? <br>In particular for electronic powered gates ensure that force limitation and all safety controls are being checked and working properly as part of that process .

Is access to low roofs adequately restricted?<br>(Any anti-climb paint/ anti-scale devices used should be clearly signed)

Are any fragile roof surfaces identified by signage?

Any external storage / waste bins are secured and located away from buildings?