HEALTH & SAFETY AT WORK ACT 1974

  • Is a copy of the Trust Health and Safety policy held in a H&S file?

  • Are Managers/TL's aware I'd their roles and responsibilities as laid out in the policy?

  • Do you have a Business Continuity Plan incorporating a Major Incident Plan

  • Do you have an emergency evacuation plan?

  • Is a local H&S induction given to all staff on their first day?

  • Are policies available for the following:

  • Lone Working?

  • Management and the Prevention of Violence?

  • Are staff aware of all H&S policies/procedures?

  • Have staff attended mandatory H&S training this year?

  • Are H&S training records kept?

STATUTORY POSTERS/REGISTERS

  • Is the "Health and Safety Law" poster displayed within the workplace?

  • Where is it located?

  • Has all the relevant information been entered, and is it accurate?

  • Are Fire Action Notices displayed in prominent positions throughout the workplace? (Note this is a notice that identifies the assembly point)

  • Is a current copy of the H&S Policy statement on display?

MANAGEMENT OF HEALTH & SAFETY AT WORK REGULATIONS 1999

  • Do you have a competent risk assessor? (Insert name of appointed risk assessor)

  • When did this risk assessor complete their training?

  • Have the following "suitable and sufficient" H&S risk assessments been completed for your task based activities:

  • Lone Working?

  • Violence and Aggression?

  • Slips, Trips and Falls?

  • Workplace/Environmental?

  • Use of Extension Leads?

  • Office/Reception areas?

  • Are all risk assessments reviewed in accordance with the Company Policy?

  • Is training required to enable a competent person to conduct these assessments?

  • Are all employees provided with H&S information?

  • Are temporary workers given a local H&S induction into your workplace at the start of their contract?

  • Are suitable and sufficient risk assessments completed prior to the employment of young (18 years and under) persons/students?

  • How is organisational stress address within the team?

  • Are security systems in Place (CCTV, Access Control, panic alarms etc)?

MANUAL HANDLING OPERATIONS 1992 AS AMENDED IN 2002

  • Are manual handling activities carried out involving:

  • Objects?

  • Have Moving and Handling risk assessments been completed?

  • Is any form of manual handling equipment provided (hoists, trolleys etc)?

  • Is this equipment regularly maintained/serviced?

  • Have staff received manual handling training?

HEALTH & SAFETY (DISPLAY SCREEN EQUIPMENT) REGULATIONS 1992

  • Have staff who are defined as "someone who uses a computer, more or less on a daily basis, for an hour or more at any one time", completed a DSE assessment?

  • Have all identified actions been completed?

CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH (COSHH) REGULATIONS 2002

  • Are COSHH substances used as part of work activities?

  • If so, are material safety data sheets readily available?

  • Are COSHH substances stored correctly?

  • Have appropriate assessments been completed and do you keep written records?

PERSONAL PROTECTIVE EQUIPMENT REGULATIONS 1992

  • Have risk assessments identified the requirement for PPE? e.g Gloves, aprons, masks, goggles etc

  • Is information, instruction, training and supervision given to staff on the use of PPE?

  • Are adequate storage facilities for PPE provided?

  • Is an effective reporting system in place to report defective PPE?

WORKPLACE (HEALTH, SAFETY & WELFARE) REGULATIONS 1992

Ventilation

  • Are sufficient thermometers positioned in the workplace?

  • Are written records available which can be used as evidence for areas with particular hot/cold problems?

  • Are all room adequately ventilated?

  • By what means is the workplace ventilated?

  • If mechanical, is it regularly maintained/serviced? (Air conditioning/extractor fans)

  • What is the frequency of the service contract?

  • Are there records to show details of the maintenance/servicing completed?

SPACE/LAYOUT

  • Is there sufficient space per person to safely carry out all activities (minimum 11 cubic metres per person) (see references at end)?

  • Is there sufficient space between desk/workstation and other office equipment to allow ease of access and egress (minimum of 0.9 metres)?

  • Is the office layout sufficient to allow ease of access/egress to adjoining rooms?

STORAGE

  • Is there adequate storage in the workplace?

  • Are any items stored above head height?

  • If so, are the secure from movement?

  • Is any equipment available to assist in safely accessing items stored above head height?

WELFARE FACILITIES

  • How many employees work in this location?

  • Are adequate sanitary and washing facilities provided?

  • Is drinking water readily available?

  • Are suitable rest facilities available?

  • Are adequate storage facilities available for personal belongings (e.g. personal lockers, lockable desk drawers etc)?

  • If necessary, are adequate changing facilities provided for both male and female employees?

LIGHTING

  • Is the lighting adequate in the workplace? (See references at the end)

  • Work area (500-700 Lux)

  • Storage areas (100-300 Lux)

  • Corridors (50-200 Lux)

  • Entrances/exits (50-200 Lux)

  • Stairs (50-200 Lux)

PROVISION & USE OF WORKPLACE EQUIPMENT REGULATIONS 1998 (PUWER)

  • Are risk assessments completed prior to purchasing new equipment which may have the potential to cause harm? (See references at end)

  • Have all staff been trained in the use of the equipment/machinery that they use?are training records kept?

  • Are training records kept?

  • Is all equipment well maintained/serviced?

  • Are appropriate maintenance/servicing records kept?

  • Are the required inspections of all equipment carried out?

  • Are records of all inspections kept?

  • Are defects reported and recorded?

  • Is the lighting adequate for the use of the equipment/machinery? (See references at end)

  • If appropriate, is a safety guard fitted?

  • If appropriate, is the equipment/machinery fitted with emergency stop controls?

REPORTING OF INJURIES, DISEASES AND DANGEROUS OCCURRENCES REGULATIONS 1995 (RIDDOR)

  • Are all accidents recorded in the accident book?

  • Are all incidents resulting in a staff injury requiring more than a 7 day absence from work reported to the HSE under RIDDOR?

  • Are accidents investigated?

EQUALITY ACT 2010

  • Where required are 'reasonable adjustments' made in the workplace to comply with the Equality Act?

ELECTRICITY AT WORK REGULATIONS 1989

  • Are there sufficient electrical wall sockets for use, without the need for additional trailing leads?

  • Are two way block adapters used?

  • Are all flexes, leads, plugs and sockets without visible damage?

  • Are all flexes and leads kept clear of the floor, or covered to prevent tripping?

  • Is portable appliance testing completed when required and records kept?

CONTROL OF NOISE AT WORK REGULATIONS 2005

  • Have suitable assessments been completed within any area that are liable to exceed the noise action level?

THE REGULATORY FIRE REFORM (FIRE SAFET) ORDER 2005

  • Are the fire extinguishers of the correct type?

  • Has a competent person checked the equipment within the last 12 months?

  • Is all Fire Fighting Equipment marked with the last date of inspection?

  • Where required has a Personal Emergency Evacuation Plan (PEEP) been completed?

  • Are all fire extinguishers clearly identified as to the type and use? (See references at end)

  • Are details of weekly alarm tests entered in the on site fire safety log?

  • Have adequate fire wardens been trained?

  • Have all staff attended fire training within the last 12 months?

  • Has a fire risk assessment/fire safety audit been completed within the last 12 months?

  • Have all actions been completed?

  • Are all fire access Routes clear of all obstructions?

  • Is emergency lighting installed and regularly checked?

  • Are all emergency exits and escape routes clearly signed?

  • Is there a signing in/out system in place for all staff and visitors?

  • When was the last daytime fire drill completed?

FIRST AID AT WORK REGULATIONS 1981

  • Have the appropriate number of 'Appointed Person/First Aider' been trained?

  • Is the location of the first aid box, and the name of the 'First Aider/Appointed Person' identified on the appropriate sign?

  • Is the first aid box stocked as required?

HEALTH AND SAFETY (SAFETY AND SIGNALS) REGULATIONS 1996

  • Does all signage meeting with the requirement of the current legislation?

CONTROL OF ASBESTOS REGULATIONS 2012

  • Are you aware If any asbestos has been identified in the building?

  • Do you know if asbestos is taking into consideration prior to any kind of refurbishment/modification/maintenance work being carried out?

GAS SAFETY (INSTALLATION AND USE) REGULATIONS 1998

  • Is there a reporting procedure for gas faults? (See references at end)

LIFTING OPERATIONS AND LIFTING EQUIPMENT REGULATIONS 1998 (LOLER)

  • Is there evidence of a LOLER testing programme and service contracts for lifts, hoists etc?

  • Are records readily available?

  • Is the equipment marked with a Safe Working Load (SWL)?

  • Is all mechanical manual handling equipment subject to regular maintenance and servicing schedule?

  • Are records readily available?

  • Have all appropriate staff received adequate training and information in the use of lifting equipment?

  • Are training records kept?

  • Is the equipment suitable and sufficient for the task?

  • Have risk assessments been completed for any new lifting equipment? (See reference at end)

  • Is all equipment thoroughly examined and tested?

  • By whom?

  • Are examination and testing records kept?

  • Where?

  • Is there a system in place for reporting defects?

  • To whom?

  • Audit completed by:

  • Date:

  • Findings/action report to:


    Services Manager:

REFERENCES

  • Space - The Workplace (Health, Safety and Welfare) Regulations, regulation 10 lays down the space requirement per person

  • Lighting - LG7 published by the Society of Light and Lighting is the guide for office lighting. Lighting at Work published by the HSE lays down lighting levels for the workplace.

  • Asbestos - The Control of Asbestos Regulations 2012 cover the management of asbestos in non-domestic premises. Specialist contractors used in the removal of asbestos are appointed by capital planning and estates.

  • Gas Safety - Only those contractors who are officially registered are permitted to repair or replace gas appliances. The competence Of any such contractor is to be checked before employing.

  • New Equipment - any new equipment being considered for use in the workplace must be risk assessed prior to purchase - The Provision and Use of Work Equipment, regulation 4 and the Trust Risk Assessment Policy (Managers Responsibility) state the legal requirement for this to be carried out.

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