Health and Safety Compliance Audit Maudsley Learning Centre

• Conducted on

  Date

• Department/Area

• Location
  Address

• Undertaken by

• Accompanied by

• Date of last Audit

• Review date

HEALTH & SAFETY AT WORK ACT 1974

• Is a copy of the Trust Health and Safety policy held in a H&S file?<br>

  Yes

  No

  N/A

• Are Managers/TL's aware I'd their roles and responsibilities as laid out in the policy?

  Yes

  No

  N/A

• Do you have a Business Continuity Plan incorporating a Major Incident Plan

  Yes

  No

  N/A

• Do you have an emergency evacuation plan?

  Yes

  No

  N/A

• Is a local H&S induction given to all staff on their first day?

  Yes

  No

  N/A

• Are policies available for the following:

• Lone Working?

  Yes

  No

  N/A

• Management and the Prevention of Violence?

  Yes

  No

  N/A

• Are staff aware of all H&S policies/procedures?

  Yes

  No

  N/A

• Have staff attended mandatory H&S training this year?

  Yes

  No

  N/A

• Are H&S training records kept?

  Yes

  No

  N/A

STATUTORY POSTERS/REGISTERS

• Is the "Health and Safety Law" poster displayed within the workplace?

  Yes

  No

  N/A

• Where is it located?

  compliant

  non-compliant

• Has all the relevant information been entered, and is it accurate?

  Yes

  No

  N/A

• Are Fire Action Notices displayed in prominent positions throughout the workplace? (Note this is a notice that identifies the assembly point)

  Yes

  No

  N/A

• Is a current copy of the H&S Policy statement on display?

  Yes

  No

  N/A

MANAGEMENT OF HEALTH & SAFETY AT WORK REGULATIONS 1999

• Do you have a competent risk assessor? (Insert name of appointed risk assessor)

  Yes

  No

  N/A

• When did this risk assessor complete their training?

  compliant

  non-compliant

• Have the following "suitable and sufficient" H&S risk assessments been completed for your task based activities:

• Lone Working?

  Yes

  No

  N/A

• Violence and Aggression?

  Yes

  No

  N/A

• Slips, Trips and Falls?

  Yes

  No

  N/A

• Workplace/Environmental?

  Yes

  No

  N/A

• Use of Extension Leads?

  Yes

  No

  N/A

• Office/Reception areas?

  Yes

  No

  N/A

• Are all risk assessments reviewed in accordance with the Company Policy?

  Yes

  No

  N/A

• Is training required to enable a competent person to conduct these assessments?

  Yes

  No

  N/A

• Are all employees provided with H&S information?

  Yes

  No

  N/A

• Are temporary workers given a local H&S induction into your workplace at the start of their contract?

  Yes

  No

  N/A

• Are suitable and sufficient risk assessments completed prior to the employment of young (18 years and under) persons/students?

  Yes

  No

  N/A

• How is organisational stress address within the team?

  Yes

  No

  N/A

• Are security systems in Place (CCTV, Access Control, panic alarms etc)?

  Yes

  No

  N/A

MANUAL HANDLING OPERATIONS 1992 AS AMENDED IN 2002

• Are manual handling activities carried out involving:

• Objects?

  Yes

  No

  N/A

• Have Moving and Handling risk assessments been completed?

  Yes

  No

  N/A

• Is any form of manual handling equipment provided (hoists, trolleys etc)?

  Yes

  No

  N/A

• Is this equipment regularly maintained/serviced?

  Yes

  No

  N/A

• Have staff received manual handling training?

  Yes

  No

  N/A

HEALTH & SAFETY (DISPLAY SCREEN EQUIPMENT) REGULATIONS 1992

• Have staff who are defined as "someone who uses a computer, more or less on a daily basis, for an hour or more at any one time", completed a DSE assessment?

  Yes

  No

  N/A

• Have all identified actions been completed?

  Yes

  No

  N/A

CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH (COSHH) REGULATIONS 2002

• Are COSHH substances used as part of work activities?

  Yes

  No

  N/A

• If so, are material safety data sheets readily available?

  Yes

  No

  N/A

• Are COSHH substances stored correctly?

  Yes

  No

  N/A

• Have appropriate assessments been completed and do you keep written records?

  Yes

  No

  N/A

PERSONAL PROTECTIVE EQUIPMENT REGULATIONS 1992

• Have risk assessments identified the requirement for PPE? e.g Gloves, aprons, masks, goggles etc

  Yes

  No

  N/A

• Is information, instruction, training and supervision given to staff on the use of PPE?

  Yes

  No

  N/A

• Are adequate storage facilities for PPE provided?

  Yes

  No

  N/A

• Is an effective reporting system in place to report defective PPE?

  Yes

  No

  N/A

WORKPLACE (HEALTH, SAFETY & WELFARE) REGULATIONS 1992

Ventilation

• Are sufficient thermometers positioned in the workplace?

  Yes

  No

  N/A

• Are written records available which can be used as evidence for areas with particular hot/cold problems?

  Yes

  No

  N/A

• Are all room adequately ventilated?

  Yes

  No

  N/A

• By what means is the workplace ventilated?

  Yes

  No

  N/A

• If mechanical, is it regularly maintained/serviced? (Air conditioning/extractor fans)

  Yes

  No

  N/A

• What is the frequency of the service contract?

  Yes

  No

  N/A

• Are there records to show details of the maintenance/servicing completed?

  Yes

  No

  N/A

SPACE/LAYOUT

• Is there sufficient space per person to safely carry out all activities (minimum 11 cubic metres per person) (see references at end)?

  Yes

  No

  N/A

• Is there sufficient space between desk/workstation and other office equipment to allow ease of access and egress (minimum of 0.9 metres)?

  Yes

  No

  N/A

• Is the office layout sufficient to allow ease of access/egress to adjoining rooms?

  Yes

  No

  N/A

STORAGE

• Is there adequate storage in the workplace?

  Yes

  No

  N/A

• Are any items stored above head height?

  Yes

  No

  N/A

• If so, are the secure from movement?

  Yes

  No

  N/A

• Is any equipment available to assist in safely accessing items stored above head height?

  Yes

  No

  N/A

WELFARE FACILITIES

• How many employees work in this location?

• Are adequate sanitary and washing facilities provided?

  Yes

  No

  N/A

• Is drinking water readily available?

  Yes

  No

  N/A

• Are suitable rest facilities available?

  Yes

  No

  N/A

• Are adequate storage facilities available for personal belongings (e.g. personal lockers, lockable desk drawers etc)?

  Yes

  No

  N/A

• If necessary, are adequate changing facilities provided for both male and female employees?

  Yes

  No

  N/A

LIGHTING

• Is the lighting adequate in the workplace? (See references at the end)

  Yes

  No

  N/A

• Work area (500-700 Lux)

  Yes

  No

  N/A

• Storage areas (100-300 Lux)

  Yes

  No

  N/A

• Corridors (50-200 Lux)

  Yes

  No

  N/A

• Entrances/exits (50-200 Lux)

  Yes

  No

  N/A

• Stairs (50-200 Lux)

  Yes

  No

  N/A

PROVISION & USE OF WORKPLACE EQUIPMENT REGULATIONS 1998 (PUWER)

• Are risk assessments completed prior to purchasing new equipment which may have the potential to cause harm? (See references at end)

  Yes

  No

  N/A

• Have all staff been trained in the use of the equipment/machinery that they use?are training records kept?

  Yes

  No

  N/A

• Are training records kept?

  Yes

  No

  N/A

• Is all equipment well maintained/serviced?

  Yes

  No

  N/A

• Are appropriate maintenance/servicing records kept?

  Yes

  No

  N/A

• Are the required inspections of all equipment carried out?

  Yes

  No

  N/A

• Are records of all inspections kept?

  Yes

  No

  N/A

• Are defects reported and recorded?

  Yes

  No

  N/A

• Is the lighting adequate for the use of the equipment/machinery? (See references at end)

  Yes

  No

  N/A

• If appropriate, is a safety guard fitted?

  Yes

  No

  N/A

• If appropriate, is the equipment/machinery fitted with emergency stop controls?

  Yes

  No

  N/A

REPORTING OF INJURIES, DISEASES AND DANGEROUS OCCURRENCES REGULATIONS 1995 (RIDDOR)

• Are all accidents recorded in the accident book?<br>

  Yes

  No

  N/A

• Are all incidents resulting in a staff injury requiring more than a 7 day absence from work reported to the HSE under RIDDOR?

  Yes

  No

  N/A

• Are accidents investigated?

  Yes

  No

  N/A

EQUALITY ACT 2010

• Where required are 'reasonable adjustments' made in the workplace to comply with the Equality Act?

  Yes

  No

  N/A

ELECTRICITY AT WORK REGULATIONS 1989

• Are there sufficient electrical wall sockets for use, without the need for additional trailing leads?

  Yes

  No

  N/A

• Are two way block adapters used?

  Yes

  No

  N/A

• Are all flexes, leads, plugs and sockets without visible damage?

  Yes

  No

  N/A

• Are all flexes and leads kept clear of the floor, or covered to prevent tripping?

  Yes

  No

  N/A

• Is portable appliance testing completed when required and records kept?

  Yes

  No

  N/A

CONTROL OF NOISE AT WORK REGULATIONS 2005

• Have suitable assessments been completed within any area that are liable to exceed the noise action level?

  Yes

  No

  N/A

THE REGULATORY FIRE REFORM (FIRE SAFET) ORDER 2005

• Are the fire extinguishers of the correct type?

  Yes

  No

  N/A

• Has a competent person checked the equipment within the last 12 months?

  Yes

  No

  N/A

• Is all Fire Fighting Equipment marked with the last date of inspection?

  Yes

  No

  N/A

• Where required has a Personal Emergency Evacuation Plan (PEEP) been completed?

  Yes

  No

  N/A

• Are all fire extinguishers clearly identified as to the type and use? (See references at end)

  Yes

  No

  N/A

• Are details of weekly alarm tests entered in the on site fire safety log?

  Yes

  No

  N/A

• Have adequate fire wardens been trained?

  Yes

  No

  N/A

• Have all staff attended fire training within the last 12 months?

  Yes

  No

  N/A

• Has a fire risk assessment/fire safety audit been completed within the last 12 months?

  Yes

  No

  N/A

• Have all actions been completed?

  Yes

  No

  N/A

• Are all fire access Routes clear of all obstructions?

  Yes

  No

  N/A

• Is emergency lighting installed and regularly checked?

  Yes

  No

  N/A

• Are all emergency exits and escape routes clearly signed?

  Yes

  No

  N/A

• Is there a signing in/out system in place for all staff and visitors?

  Yes

  No

  N/A

• When was the last daytime fire drill completed?

  Yes

  No

  N/A

FIRST AID AT WORK REGULATIONS 1981

• Have the appropriate number of 'Appointed Person/First Aider' been trained?

  Yes

  No

  N/A

• Is the location of the first aid box, and the name of the 'First Aider/Appointed Person' identified on the appropriate sign?

  Yes

  No

  N/A

• Is the first aid box stocked as required?

  Yes

  No

  N/A

HEALTH AND SAFETY (SAFETY AND SIGNALS) REGULATIONS 1996

• Does all signage meeting with the requirement of the current legislation?

  Yes

  No

  N/A

CONTROL OF ASBESTOS REGULATIONS 2012

• Are you aware If any asbestos has been identified in the building?

  Yes

  No

  N/A

• Do you know if asbestos is taking into consideration prior to any kind of refurbishment/modification/maintenance work being carried out?

  Yes

  No

  N/A

GAS SAFETY (INSTALLATION AND USE) REGULATIONS 1998

• Is there a reporting procedure for gas faults? (See references at end)

  Yes

  No

  N/A

LIFTING OPERATIONS AND LIFTING EQUIPMENT REGULATIONS 1998 (LOLER)

• Is there evidence of a LOLER testing programme and service contracts for lifts, hoists etc?

  Yes

  No

  N/A

• Are records readily available?

  Yes

  No

  N/A

• Is the equipment marked with a Safe Working Load (SWL)?

  Yes

  No

  N/A

• Is all mechanical manual handling equipment subject to regular maintenance and servicing schedule?

  Yes

  No

  N/A

• Are records readily available?

  Yes

  No

  N/A

• Have all appropriate staff received adequate training and information in the use of lifting equipment?

  Yes

  No

  N/A

• Are training records kept?

  Yes

  No

  N/A

• Is the equipment suitable and sufficient for the task?

  Yes

  No

  N/A

• Have risk assessments been completed for any new lifting equipment? (See reference at end)

  Yes

  No

  N/A

• Is all equipment thoroughly examined and tested?

  Yes

  No

  N/A

• By whom?

• Are examination and testing records kept?

  Yes

  No

  N/A

• Where?

• Is there a system in place for reporting defects?

  Yes

  No

  N/A

• To whom?

• Audit completed by:

  Sign

• Date:

  Date

• Findings/action report to:
  
  
  Services Manager:
  
  

REFERENCES

• Space - The Workplace (Health, Safety and Welfare) Regulations, regulation 10 lays down the space requirement per person

• Lighting - LG7 published by the Society of Light and Lighting is the guide for office lighting. Lighting at Work published by the HSE lays down lighting levels for the workplace.

• Asbestos - The Control of Asbestos Regulations 2012 cover the management of asbestos in non-domestic premises. Specialist contractors used in the removal of asbestos are appointed by capital planning and estates.

• Gas Safety - Only those contractors who are officially registered are permitted to repair or replace gas appliances. The competence Of any such contractor is to be checked before employing.

• New Equipment - any new equipment being considered for use in the workplace must be risk assessed prior to purchase - The Provision and Use of Work Equipment, regulation 4 and the Trust Risk Assessment Policy (Managers Responsibility) state the legal requirement for this to be carried out.