Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
Depot Stock Replenishment
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MHPQCES 200 Depot Stock Replenishment and Equipment Ordering
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Is the low stock report generated for all depots?
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Are checks made for stock in decon areas and other depots?
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Are min and max stock levels established for all products?
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Are all POs that have been open more than a week chased on a weekly basis?
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Do the depots always advise Buying when stock is delivered?
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Add any additional information
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Add any additional evidence
Invoices
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MHQPCES 208 Invoices
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Do accounts send any queries to Buying?
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What are the typical reasons for invoice queries?
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Do any price increases need to be authorised?
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Add any additional information
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Add any additional evidence
Non-Catalogued Items
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MHQPCES 213 Non-Catalogued Items
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Is it only prescribers who can order Non-Catalogued items?
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Are items approved by the trust?
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Who closes the PO?
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Are returned specials added to stock?
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How would prescribers know that a special item is available?
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Add any additional information
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Add any supporting evidence
Returns to Supplier
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MHQPCES 605 Returns to Supplier
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Do depots always notify Buying of nonconforming products?
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Do Buying always obtain a returns number from the supplier?
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Is all correspondence kept in email form and copied to the generic buying email address?
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Are all emails regarding a return copied into the ISO returns folder?
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Is any output from this used as input for MHQPCES 204 The Supplier Review process?
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Add any additional information
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Add any additional evidence
Supplier Review
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MHQPCES204 Supplier Performance
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Are all suppliers reviewed prior to placing the first order with them?
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Are all suppliers reviewed on at least an annual basis after the initial approval?
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Do all suppliers meet at least one of the selection criteria listed in the above procedure?
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Are all non-conformances recorded against the supplier?
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Add any additional information
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Add any additional evidence
