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Heyday Group Integrated Management System Audit
Heyday Group Integrated Management System Audit
Chris Thomson

Heyday Group Integrated Management System Audit

Audit checklist to examine compliance to company policies, procedures, plans and management system requirements and the implementation of these systems at the project and site levels from a SHEQ perspective.

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Free Heyday Group Integrated Management System Audit Checklist

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Information

  • Audit Title

  • Document No.

  • Project

  • Conducted on

  • Project Manager

  • Project Supervisor

  • Opening meeting attendees:

  • Closing meeting attendees:

  • Auditor

  • Auditee

  • Comments:

  • Summary:

Leadership and Commitment

  • 1.1 The current Heyday Group SHEQ Policy is displayed and communicated?

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 1.2 (SEQ) Objectives and targets have been developed, documented and approved as part of the Project Management <br>Plan and are monitored and reviewed regularly.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 1.3 Project Management Plan / Quality Plan is documented, clearly defines the scope of works and the interaction between processes in the system.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

Planning

  • 2.1 (Q) Organisational structure is clearly defined, documented and communicated.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 2.2 (Q) Roles and responsibilities are clearly defined, documented and communicated.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 2.3 (Q) Delegation levels are clearly defined, documented and communicated.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 2.4 (SEQ) A Project Risk Register has been developed and is available in the Safety Folder?

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 2.5 (SEQ) Project risks related to safety, environment, operations and commercial are identified, assessed and controlled appropriately.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 2.6 (SEQ) Legislation applicable to the works has been identified.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 2.7 (SE) Safety, Health and Environment Work Method Statements (SHEWMS) are developed, reviewed and approved prior to work commencing.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 2.8 (SEQ) Training and competency requirements for all employees and sub-contractors are identified and available.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 2.9 (SEQ) Induction and training records are available for all employees and sub-contractors.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 2.10 (SE) There is a dispute resolution process in place and this is known to employees and sub-contractors.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 2.11 (SE) Traffic Management plans are available and adequate if applicable.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 2.12 (SE) Potential emergencies have been identified and appropriate emergency response plans are in place.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 2.13 (SE) Emergency procedures are practised.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 2.14 (SE) Appropriate Fire Fighting Equipment is available and maintained.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 2.15 (Q) Specific infrastructure (workspace, tools & equipment, IT applications) requirements are identified and documented in Project Management Plan or equivalent.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 2.16 (Q) Customer requirements are captured and documented.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 2.17 (SEQ) Sub-contractor / supplier selection and engagement process is followed and Contractor Evaluation Forms are completed for all sub-contractors and sub-contractors of sub-contractors.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 2.18 (SE) Surveillance (i.e. inspections, audits) schedules have been developed based on contractor evaluations.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

Implementation

  • 3.1 (SE) Toolbox meetings are held at least monthly.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 3.2 (SE) Affected community contacted prior to commencement of site works and/or high risk activities.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 3.3 (SE) There are records of first aid treatments and incident reporting.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 3.4 (SE) Design reviews are conducted and safety and environment risk is discussed.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 3.5 (SE) Daily pre-start meetings are held.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 3.6 (SE) Inspection and testing equipment is calibrated and records maintained.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 3.7 (Q) Plans and schedules for achieving objectives and targets are available, reviewed and communicated.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 3.8 (Q) Communication process is established and followed for customers, sub-contractors / suppliers and stakeholders (governmental agencies,councils, etc.).

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 3.9 (Q) Contract rights and obligations are available, communicated and understood.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 3.10 (Q) Contract variation process in place and followed.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 3.11 (Q) Financial controls and reporting process in place and followed.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 3.12 (Q) Change management process is in place and followed.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 3.13 (Q) Design inputs and requirements are captured and records are maintained.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 3.14 (Q) Design review and verification process is available and followed.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 3.15 (Q) Design change process is available and followed.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 3.16 (Q) Design outputs are approved and meet the input requirements.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 3.17 (Q) Purchasing requirements are defined and documented.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 3.18 (Q) Purchased products is verified for conformity.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 3.19 (Q) End to end processes (construction, installation, maintenance, operations, service delivery, etc.) are clearly defined and documented in work instructions and operating procedures.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 3.20 (Q) Process control plans, hold points, inspections and test checklists are used for monitoring and measuring conformance to specifications.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 3.21 (Q) Document control process is available and followed.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 3.22 (Q) Control of records process is available and followed.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

Measurement and Evaluation

  • 4.1 (SE) Incident Investigations are completed and records maintained.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 4.2 (SE) Regular Field SHE inspections are completed and records kept.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 4.3 (Q) Regular quality inspections are completed and records kept.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 4.4 (SEQ) Non-conformance and corrective action system in place and raised actions closed out.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 4.5 (Q) Process for monitoring and obtaining customer feedback is in place.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 4.6 (Q) Customer satisfaction data is analysed and performance targets are adjusted as required.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 4.7 (Q) Quality performance is monitored, documented and communicated.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 4.8 (Q) Client or external audit improvement opportunities are implemented.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 4.9 (SE) Control measures identified in incident investigations are implemented.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 4.10 (SEQ) Actions identified in project / toolbox meetings are completed.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 4.11 (SE) Has the project risk register (ARM), including safety and environment risk, been reviewed and updated?

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

Site Verification

  • 5.1 (SE) Emergency contact lists are easily accessible or displayed in a prominent location.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 5.2 (SE) Trained first aides are on site and appropriate for the site conditions.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 5.3 (SE) All works are being conducted in accordance with the SWMS and/or risk assessment.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 5.4 (SE) Works are being conducted in accordance with traffic management plans and controls are implemented as per plan if applicable

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 5.5 (SE) Plant has appropriate and legible hazard signage.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 5.6 (SE) Daily plant inspections are completed.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 5.7 (SE) All sub-contractor mobile plant on site is inducted and assessed before use.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 5.8 (SE) Electrical testing and tagging conducted and recorded in the pad?

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 5.9 (SE) Lifting gear is tested and maintained and included in the register (Plant and Equipment Register).

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 5.10 (SE) License and permits are current and have been inspected.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 5.11 (SE) There is a register of chemicals and SDSs are available for chemicals stored and/or used on site.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 5.12 (SE) Chemical containers are adequately stored and labelled.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 5.13 (SE) Risk assessments have been conducted for Hazardous Substances and Dangerous Goods stored and/or used on site.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 5.14 (SE) Personal protective equipment is adequate and being used appropriately. Register is up to date ?

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 5.15 (E) Noise and dust controls are in place to minimise impact on the environment and community.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 5.16 (E) Streams / storm water is protected from sediment load.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 5.17 (E) Vegetation / Heritage protection is in place as required by the Risk Register.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 5.18 (E) Spill containment / control procedures are in place.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 5.19 (E) Fire management measures are in place as per Risk Register and SWMS.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 5.20 (E) Records of appropriate disposal for controlled / prescribed wastes (asbestos, sewage, contaminated soils, chemicals etc.) are kept.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

  • 5.21 (E) Housekeeping is adequate.

  • Comments:

  • Recommended Action:

  • By when?

  • Responsible Person:

Notes

DEFINITIONS

  • AUDIT - Systematic, independent and documented process for obtaining evidence and evaluating it objectively to determine how well the audit criteria are fulfilled.

  • AUDITOR - Person who has undertaken a recognised Auditors course either conducted internally or by a recognised External body, or person who possesses sufficient business experience and knowledge of AS/NZS ISO 9001, 14001 and/or 4801 to conduct an audit.

  • CORRECTIVE ACTION - Action to eliminate the cause of a detected non-conformity or other undesirable situation. In context of this procedure, the meaning is to include action taken to rectify an identified deficiency (corrective action), or action to prevent recurrence of a previous deficiency (rectify root cause).

  • IMPROVEMENT OPPORTUNITY - Observations made which are provided as guidance on potential system improvement.

  • NON-CONFORMANCE - Non-fulfilment of a requirement. In the context of this audit checklist, the word "non-condomance" is used to describe conditions outside previously agreed, defined or specified requirements (including statutory requirements). It is a deficiency in documentation or procedures that reduces the quality of a material or service or introduces risks to safety or the environment.

  • NOT APPLICABLE (N/A) - In some circumstances, the question may not be applicable to the works being audited. In this instance, N/A can be recorded against the criteria and the question and points available removed from the audit scoring process.

  • MAJOR NON-CONFORMANCE - In auditing terminology a major non-conformance indicates the absence of a system or part of the systems and procedures are not being followed. A major non-conformance can be where the ability to control the process or product has been significantly reduced. Non-conformance s identified as the primary cause of a serious incident or a warranted customer complaint are considered major. A major non-conformance may require immediate rectification if there is a threat to the environment, equipment or the safety of people.

  • PREVENTATIVE ACTION - Action taken to prevent possible occurrence of potential deficiency / adverse impact to the quality, safety and environment.

  • SYSTEM - Consists of the following elements; policy, procedures, safe work procedures, environmental instructions, forms, checklists and guidance notes.

  • KEY:
    C = Conformance
    IO = Improvement Opportunity
    NC = Non-conformance
    Mj NC = Major Non-conformance

  • SCORING SYSTEM:
    Conformance (C) = 10 points
    Improvement Opportunity (IO) = 5 points
    Non-conformance (NC) = 0 points
    Major non-conformance (MjNC) = -5 points

Heyday Group Integrated Management System Audit
Chris Thomson

Heyday Group Integrated Management System Audit

Audit checklist to examine compliance to company policies, procedures, plans and management system requirements and the implementation of these systems at the project and site levels from a SHEQ perspective.

Use this Template
The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.

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