Information
-
Audit Title
-
Document No.
-
Client / Site
-
Conducted on
-
Prepared by
-
Location
-
Personnel
Administration
-
The Subcontractor maintains and has available for review an administrative folder containing the current Part B Base/State Services/HOPWA contracts.<br>
-
There is evidence that the subcontractor icon target with the annual goal for the clients to be served and units of service to be provided in each service category.
-
The subcontractor is on target with budget expenditures and if not there is a plan in place to correct over or under spending.
-
The administrative cost is within 10% for the Ryan White and State Services contracts.
-
There is evidence that the subcontractor is in compliance with the Payer of Last Resort Policy of DSHS.
-
The agency has a contract with the established Medicaid provider, or has a justification for not contracting with such entity.
-
The agency has written and established policies in place meeting HIPAA requirements for Security of Records.
-
The agency has written and established policies in place meeting HIPAA requirements for Retention of Records.
-
The agency has written and established policies in place meeting HIPAA requirements for Release of Records.
-
The agency has written and established policies in place meeting HIPAA requirements for Transfer of Records.
-
The agency has written and established policies in place meeting HIPAA requirements for Archiving Records.
-
The agency has written and established policies in place meeting HIPAA requirements for Destruction of Records.
-
The agency has a written confidentiality policy to protect client information and documents, to include (but not limited to):<br> Payments made on behalf of client. <br> Caller ID
-
There is a signed statement maintained in the personnel/volunteer record stating that the contents of the administrative folder have been reviewed by staff.
-
There is evidence that quarterly reports and other requested information are submitted on time.
-
There is evidence of memorandums of understanding or other type of collaborative agreements with service providers.
-
There is evidence that all fees received are reported as program income.
Personnel and Staffing
-
The agency has written personnel policies.
-
The agency has a current organizational chart showing the lines of responsibility and authority.
-
There are job descriptions, including minimum qualifications and credentials for each position, both staff and volunteer.
-
All positions are occupied by individuals with appropriate qualifications, training and experience as required by job descriptions.
-
There is a method for conducting annual performance evaluations of personnel which assesses technical skills and knowledge, and identifies needs and opportunities for continuing education and training
-
There is a written orientation plan for new staff that includes familiarization with agency goals, policies, and service delivery.
-
There is a signed confidentiality statement in each employee's or volunteer's file.
-
Personnel records are maintained confidentially.
-
All project staff funded under the contracts have been hired. (List currently funded staff and vacancies.)
-
Staff vacancies are communicated to the AA within 24 hours for ARIES deactivation.
-
There is a plan to fill any Staff vacancies that remain unfilled longer than 90 days.
-
The agency has a process in place to verify certification/licensure credentials for professional staff, and for maintaining verifications of current status if applicable.
-
An application form is completed for each volunteer.
